DRAFT MINUTES
SUNNYVALE board of Library Trustees
FEBRUARY 6, 2006 

The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:05 p.m. with Jim Griffith presiding.

ROLL CALL

PRESENT:                   Chair Jim Griffith

                             Vice Chair Roland Wanigatunga

Boardmember John Lilly

Boardmember Kathy Meagher

ABSENT:                     Boardmember Tom Flaherty(excused)

STAFF PRESENT:     Deborah L. Barrow, Director of Libraries

Sandra Barajas, Recording Secretary

SCHEDULED PRESENTATION:       None

PUBLIC ANNOUNCEMENTS:

None

CONSENT CALENDAR:

1.A) Approval of Draft Minutes of 1/9/06

1.B) Approval of Agenda

CITIZENS TO BE HEARD:

Robert Harms, Vice President of the Friends of the Sunnyvale Library and Publicity Chair, provided boardmembers with copies of the 2006 membership application.  He also commented on the Silicon Valley Reads program with featured author Julie Otsuka.

PUBLIC HEARINGS/GENERAL BUSINESS:

2. Sc[i]³ Update:

Director Barrow informed the board that the United States Patent and Trademark Office (USPTO) Partnership at Texas A&M announced that they will be closing effective Wednesday, February 15.  They will continue as a Patent and Trademark Depository Library (PTDL).  This leaves Sunnyvale as the sole partnership library.  The board will be reviewing a draft Report to Council (RTC) regarding Sc[i]³ at their March 6 meeting.  Director Barrow will be presenting the final RTC to Council at their Tuesday, March 28 meeting.  She also informed the boardmembers that Mayor Swegles will be participating in the National League of Cities event scheduled for March 12 - 15 in Washington D.C. and he plans to visit the USPTO at that time.

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

3. Budget Discussion:

Director Barrow informed the board that the library budget was reviewed by the Finance Department and by the City Manager during the week of January 22.  She complimented Supervising Librarian Steve Sloan for all his work with the budget and thanked the Library Management Team for their collaboration and help with the budget.  She provided the board with a brief overview of the library budget restructure.  Discussion ensued regarding projections, product/hours for FY 05/06 and 06/07, trends and Council’s Saturday, February 4 budget workshop.

4. Library of the Future:

Director Barrow informed the Board that they will be reviewing a draft RTC regarding the Library of the Future at their April 3 meeting.  The RTC will be presented to Council at their May 2 meeting.  After brief discussion, the board requested that the April 3 meeting be moved to Monday, April 10 in order to allow sufficient time for library staff to prepare the RTC.

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

5. CALTAC Training:

Director Barrow informed the board that the CALTAC training has been scheduled for Saturday, March 4 in the Library Program Room.  After brief discussion an unforeseen conflict was identified, the board requested that the training be rescheduled to allow all boardmembers to attend. 

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

6. Legislative Issues Breakfast:

Director Barrow provided the board with invitations to the SVLS/PLS Legislative Issues Breakfast.  The event is scheduled to be held on Saturday, March 25 from 8:30 to 11 a.m. at the Stanford Park Hotel.  Guest speakers Michael and Christina Dillon will speak about their experiences working with elected officials at the State Capitol.  Invitations have been extended to the City Manager and Councilmembers.

Boardmembers interested in attending should notify Sandra Barajas.

7. Day in the District:

Chair Griffith provided a brief overview of the “Day in the District” event with Legislator Elaine Alquist’s staff member Kansen Chu.  Issues discussed included, the California Library Bond Act slated for June 2006, Transaction Based Reimbursement, the Patriot Act, and Public Library Funds.  Director Barrow informed the board that Legislative Day is scheduled to be held on April 26 in Sacramento, CA.  Boardmembers interested in attending should notify Sandra Barajas.

NON-AGENDA ITEMS AND COMMENTS

• BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

Chair Griffith announced that there is a possibility he will miss the March board meeting due to a business trip.

• STAFF ORAL COMMENTS

Director Barrow noted the following:

• Library staff is tentatively scheduling to go live with Link+, E-Commerce, and Internet Scheduling Software during the month of February or soon thereafter.  The board asked Director Barrow about credit card transactions and whether information on patrons was saved.  For privacy and security reasons, they strongly urged the Library not to keep such information.
• Study Issue: Library of the Future is scheduled to be presented to Council at their May 2 meeting and Study Issue: Internet Access Service Delivery is scheduled to be presented to Council at their August 8 meeting.
• The Library HVAC project is proceeding well, and completion date is tentatively scheduled for April/May timeframe.
• The Sunnyvale Health and Safety Fair is scheduled to be held on Saturday, May 6 from 11 a.m. to 3 p.m. at the Columbia Neighborhood Center.  Library staff will be participating in this year’s event and boardmembers are invited to participate.  More information will be provided at the March and April board meeting.

INFORMATION ONLY ITEMS: None.

ADJOURNMENT: 7:54 p.m.

Respectfully submitted, 

Deborah L. Barrow

Library Director