DRAFT MINUTES
SUNNYVALE board of Library Trustees
March 14, 2005 

The Board of Library Trustees met in regular session in the Library Program Room, 665 West Olive Avenue at 7:04 p.m. with Tom Flaherty presiding.

ROLL CALL

PRESENT: Kathy Meagher, Jim Griffith, Thomas Flaherty

ABSENT: Vice Chair Roland Wanigatunga, Chair Pam Anderson

STAFF PRESENT: Deborah L. Barrow, Library Director, Susan Denniston, Administrative Librarian, Sandra Barajas, Recording Secretary, Christine Doxtad, Supervising Librarian, Steve Sloan, Supervising Librarian

SCHEDULED PRESENTATION: None

PUBLIC ANNOUNCEMENTS:	Administrative Librarian Susan Denniston introduced Library Director Deborah L. Barrow to the Board.
	Chair Flaherty excused Boardmember Wanigatunga’s absence from the February 7 and March 14 meeting due to humanitarian business.   Chair Flaherty excused Boardmember Anderson’s absence from the meeting due to business travel.

CONSENT CALENDAR:

1.A. Approval of Draft Minutes of February 7, 2005 Meeting

1.B. Approval of Agenda

CITIZENS TO BE HEARD:

Jackie Harrison, a Sunnyvale resident, welcomed Library Director Barrow.  Jackie, member of the CALTAC Board and Chair of CALTAC Awards Committee, encouraged Boardmembers to submit nominations for the “People Who Are Deserving” award.  Nomination categories include elected official, librarian, trustee, media, etc.  Filing Deadline is scheduled for September.

PUBLIC HEARINGS/GENERAL BUSINESS: 

2. Analysis of Library Materials Funding

Director Barrow informed the Board that RTC: Analysis of Library Materials Funding is unavailable for Board review pending review by the City Manager.  Supervising Librarian Christine Doxtad provided a brief background introduction to the report.  Boardmembers suggested the following items be incorporated in the report: explain why figures in table two exceed figures in table one and include a table outlining expenditures which provides the size of the collection for each library at the beginning of the study.  Director Barrow announced that library staff has decided not to proceed with a request for additional funding to Council as a result of a very limited budget; however, we will investigate the possibility of utilizing Public Library Funds to supplement the library collection.

Chair Flaherty opened the public hearing, and there being no public testimonies, closed the public hearing.

3. Sc[i]³/Patent Financial Update

Director Barrow informed the Board that Report to Council (RTC): Sc[i]³/Patent Financial Update is unavailable for Board review pending review by the City Manager.  Supervising Librarian Steve Sloan provided a brief background introduction to the report.  He also provided a status update on the Patent Trademark Office and the Sc[i]³ budget.  The RTC is scheduled to be presented to Council at their Tuesday, March 29 meeting.  Staff responded to Boardmembers questions regarding Sc[i]³ Foundation Transition Plan. 

Chair Flaherty opened the public hearing.  Bill Soby, Boardmember of the Sc[i]³ Foundation, provided the Board with an overview on the Sc[i]³ Foundation Transition Plan and fundraising efforts.

4. National Library Week

Director Barrow announced that National Library Week will begin on Sunday, April 10 through Saturday, April 16.  In celebration of National Library Week, boardmembers will be greeting patrons as they enter the library.  Boardmembers and Library staff will inform library customers of new library resources and services.  Boardmembers have signed up for two-hour time slots during the week.  Cookies will be provided.

Administrative Librarian announced that the Library Director Welcome Reception is scheduled for Sunday, April 10 in the main hall of the library.

Chair Flaherty opened the public hearing, and there being no public testimonies, closed the public hearing. 

5. Legislative Day – April 20

The California Library Association (CLA) and the California School Library Association sponsors the annual Library Legislative Day which brings library issues to the attention of State representatives and the Governor.  Library Legislative Day is scheduled for Wednesday, April 20 in Sacramento, CA.  On that day, public, school, academic and special librarians, along with Commissioners, Trustees, Friends and other library supporters, will deliver the library message to their representatives.  Boardmembers interested in attending should notify Library Administration.

NON-AGENDA ITEMS AND COMMENTS

• BOARDMEMBER ORAL COMMENTS

Boardmember Meagher presented a brief overview of the California Association Library Trustees and Commissioners (CALTAC) workshop on library success stories which was held at the Dublin Public Library on Saturday, March 5.

• STAFF ORAL COMMENTS

Director Barrow noted the following:

§         Council decided that the recommended Budget Service Reduction Plans not be implemented during fiscal year 04/05.  However, due to the expected shortfall of the Feature DVD/Video fee, library staff will be charged to find a way to balance the budget.

§         RTC: Future Facility Needs Assessment has been postponed.  It has been determined to focus efforts on library staff groups and public meetings to discuss library services for the 21^st century library.

§         Program flyers and announcements were distributed.

INFORMATION ONLY ITEMS: None

ADJOURNMENT: 9:05 p.m.

Respectfully submitted, 

Deborah L. Barrow

Library Director