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1. |
CALL TO ORDER:
The meeting was called to order by Chairperson Bill Soby at 7:10 p.m. The following members answered roll call: Tom Flaherty and Pam Anderson. Staff members present: Director of Libraries Victoria Johnson and Recording Secretary Sandra Barajas. |
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2. |
AGENDA APPROVAL:
Tom Flaherty moved to approve the agenda as presented; seconded by Pam Anderson; motion carried unanimously. |
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3. |
APPROVAL OF MINUTES OF 3/01/04 MEETING:
Tom Flaherty moved to approve the minutes as presented; seconded by Bill Soby; motion carried unanimously. |
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4. |
PUBLIC INPUT: None |
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5. |
NEW BUSINESS: |
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a. |
Service Review Worksheets:
Director Johnson provided an overview of the Department Service Review Worksheets which will be presented to City Council at their Saturday, March 20 meeting. Discussion ensued regarding worksheet #2: Select and Acquire Materials for Children; #17 Information/City Staff and #25 Support Library Volunteer Activities.
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6. |
WORK STUDY PROGRAM: None. |
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7. |
OLD BUSINESS: |
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a. |
Ad Hoc Committee on the Role of Board in Advocating for Library Patron:
Boardmember Flaherty presented a brief overview of the Ad Hoc Committee meetings which were held on Friday, March 5 and Monday, March 15. Chairperson Soby requested board approval of the following subcommittee conclusions:
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1. Our library is a great asset to all citizens of our community
2. Our library has extraordinarily high patronage and value to the community
3. The facility is operated at capacity
4. Staff productivity is at its maximum
5. Any budget reduction will negatively impact some major user segments as well as staff responsibilities for quality service
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Boardmember Anderson moved to approve the subcommittee conclusions; Seconded by Tom Flaherty; motion carried unanimously. |
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Chairperson Soby requested board approval of City Council presentation guidelines developed by the committee. Boardmember Flaherty moved to approve the following subcommittee actions:
Our conclusions will be presented to the City Council at the March 20 meeting as the formal position of the board. Conclusions will be presented in the following segmented format:
1. Bill Soby…Community segment issues and impacts including:
· Families and youth
· New citizens
· Older adults
· Breadwinners in transition
2. Pam Anderson…Issues relating to operating imperatives including:
· Conformation to Sub element Plan
· Collection
· Staffing
· Hours of operation
· Others
3. Tom Flaherty…Long range planning vision:
· Assess Future Library Facility Needs
· Need for follow up action
Seconded by Pam Anderson; motion carried unanimously. |
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8. |
SVLS (Silicon Valley Library System) REPORT: None |
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9. |
CHAIRPERSON’S REPORT:
The California Association of Library Trustees and Commissioners (CALTAC) workshop on Visibility, Advocacy, and 21st Centruy Library Service was held at the Dr. Martin Luther King Library in San Jose on March 13. Chairperson Soby and Vice Chair Anderson attended the workshop. |
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10. |
DIRECTOR’S REPORT: None. |
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11. |
BOARD INPUT: None. |
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12. |
STAFF INPUT: None. |
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13. |
AGENDA BUILDING: As requested by Chairperson Soby, agenda item “Advocacy for Library" will be added as new business to the April 5 board agenda. |
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14. |
NEXT MEETING: 4/5/04, Council Chambers - City Hall 7:00 p.m. |
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15. |
ADJOURNMENT: There being no further business, Tom Flaherty moved that the meeting be adjourned at 8:54 p.m. |
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Respectfully submitted: |
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Victoria L. Johnson |
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Director of Libraries |
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