DRAFT MINUTES
SUNNYVALE board of Library Trustees
APRIL 10, 2006 

The Board of Library Trustees met in regular session in Library Program Room B, 665 West Olive Avenue at 7:06 p.m. with Jim Griffith presiding.

ROLL CALL

PRESENT:                   Chair Jim Griffith

                             Vice Chair Roland Wanigatunga

Boardmember John Lilly

Boardmember Kathy Meagher

Boardmember Tom Flaherty

ABSENT:                     None

STAFF PRESENT:     Deborah L. Barrow, Director of Libraries

Sandra Barajas, Recording Secretary

SCHEDULED PRESENTATION:       None

PUBLIC ANNOUNCEMENTS:

None

CONSENT CALENDAR:

1.A) Approval of Draft Minutes of 3/13/06

1.B) Approval of Agenda

CITIZENS TO BE HEARD:

None.

PUBLIC HEARINGS/GENERAL BUSINESS:

2. Results of Sc[i]³ RTC:

Deborah provided the Board with a brief overview of the Council meeting of Tuesday, March 28.  Council approved Alternative #1: to close the Sc[i]³ Partnership no later than June 30, 2006, with the Library retaining its PTDL status.  Sc[i]³ staff was asked to explore closing sooner than June 30.  The Sc[i]³ Librarian will be transitioning to Adult Services over the next few months.  A decision on which position the regular part-time staff member will take is pending.

Chair Griffith opened the public hearing, and there being no public testimonies, closed

the public hearing.

3. Draft RTC: Report on the Vision for Sunnyvale’s Library of the Future, and Assess Future Library Facility Needs – Study Issue

Director Barrow provided the Board with a brief overview of the draft RTC.  She also informed the Board that the RTC will be presented to Council at their Tuesday, April 25 meeting due to the cancellation of the May 2 meeting.  Discussion ensued regarding content of the Request for Proposal, project timeline, its potential relationship to Proposition 81, and progress reports to the Board.

4. National Library Week

National Library Week was Sunday, April 2 to Saturday, April 8.  Library patrons participated in Behind the Scene tours and personalized bookmarks.   Boardmembers shared comments they received regarding library operating hours, customer service, and map exercise.  Director Barrow thanked Boardmembers for their support and attendance during National Library Week.

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

5. CALTAC Workshop:

Director Barrow provided a brief overview of the CALTAC workshop/training which was held on Saturday, April 1.  Boardmembers were provided with answers to upcoming community outreach events, Council selection process for appointment of boardmembers and commissioners, and training sessions to be offered once a year.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

6. Library Legislative Day – Wednesday, April 26

The California Library Association (CLA) sponsors the annual Library Legislative Day which brings library issues to the attention of State representatives and the Governor.  Library Legislative Day is scheduled for Wednesday April 26 in Sacramento, CA.  On that day, public, school, academic and special librarians, along with Commissioners, Trustees, Friends and other library supporters, will deliver the library message to their representatives.  Boardmembers interested in attending should notify Library Administration.

NON-AGENDA ITEMS AND COMMENTS

• BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

Boardmember Wanigatunga expressed his apology for missing the CALTAC Workshop and his absence during National Library Week.

 

Chair Griffith acknowledged that Boardmembers received a letter from a patron regarding Policy A-63: Cell Phone Use at the Library.  Chair Griffith inquired if there was a need for this item to be placed on the agenda for the May Board meeting.  After brief discussion, Chair Griffith indicated that he would respond to the patron.

• STAFF ORAL COMMENTS

Director Barrow noted the following:

• Plans are coming together for the Library Marketplace.  Staff recently visited newly renovated and/or new libraries, discussed furniture ideas with vendor Ross McDonald and the Friends of the Library, redesign of the Adult Reference desk, and the acquisition and/or replacement of the self check machines. 
• Library staff is working on a proposal to the City Manager to remove the Feature Film Fee by restructuring the Library budget.
• Utilizing the Link+ system, we have borrowed over 100 items and have lent out over 300 items.  Ecommerce project currently underway.  Internet Scheduling Software has been implemented on the Express Internet and ADA Computers.
• The draft Public Library Foundation RTC will be presented to the Board at their May 1 meeting and final RTC will be presented to Council at their June 13 meeting.
• The 2006 Friends Wishlist is at $80,000 and is being presented at tonight’s Friends meeting.
• Library staff is reviewing all cost recovery items in the Library Fee Schedule.
• The Sc[i]³ breakfast reception with Deputy Commissioner for Patent Examination Jay Lucas generated about $2,800 and approximately 65 people in attendance.
• The Friends made $8,400 at their last book sale.
• Recruitments currently underway for various Boards and Commissions.
• Next Board meeting is scheduled for Monday, May 1 in Council Chambers.

INFORMATION ONLY ITEMS: None.

ADJOURNMENT: 8:35 p.m.

Respectfully submitted, 

Deborah L. Barrow

Library Director