DRAFT MINUTES
SUNNYVALE board of Library Trustees
mAY 1, 2006 

The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:03 p.m. with Jim Griffith presiding.

ROLL CALL

PRESENT:                   Chair Jim Griffith

                             Vice Chair Roland Wanigatunga

Boardmember Kathy Meagher

Boardmember Tom Flaherty

ABSENT:                     Boardmember John Lilly (excused)

STAFF PRESENT:     Deborah L. Barrow, Director of Libraries

Sandra Barajas, Recording Secretary

SCHEDULED PRESENTATION:       None

PUBLIC ANNOUNCEMENTS:

Mr. Bill Soby, Founder of Silicon Valley Innovation Institute thanked Library staff for all their work and contribution to the on-going operation of the Sc[i]3 Library and the services they provided to the intellectual property and business community.

CONSENT CALENDAR:

1.A) Approval of Draft Minutes of 4/10/06

1.B) Approval of Agenda

CITIZENS TO BE HEARD:

None.

PUBLIC HEARINGS/GENERAL BUSINESS:

2. Draft Report to Council (RTC): Public Library Fund (PLF):

Director Barrow provided the Board with a brief overview of the draft RTC regarding authorization to allocate 2005/2006 PLF monies.  She also informed the board that the RTC will be presented to Council at their Tuesday, June 27 meeting.  Discussion ensued regarding the Children’s collection and section.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

3. DVD/Videotape Feature Film Rental Fee:

Director Barrow provided the Board with an overview of the proposed budget plan to eliminate the feature film fee and its associated revenue requirements, which were implemented in lieu of budget cuts in previous years. This would reduce the library’s budget correspondingly by making cuts in each division in the library at a time when cuts may be made without laying off staff.  The City Manager will present the Budget to Council at the Budget Workshop on May 23. The Council’s Budget Public Hearing meeting is scheduled for Tuesday, June 13 and it is anticipated that the budget will be adopted at the Tuesday, June 20 Council meeting. Discussion ensued regarding the collection, loan period, library operating hours, and staffing.

Chair Griffith opened the public hearing at 7:30 p.m.

Mr. Bill Soby inquired if the library was competing with Netflix and whether staff had considered mail-in service for the feature film collection.

Director Barrow stated that staff has considered mail-in of materials but it involves an expense and would require careful consideration.

4.  Policy CI-7: Use of Library Cards for Demand Items(delete):

Director Barrow informed the Board that Policy CI-7 is no longer relevant and therefore can be deleted from the Library Policy Manual.

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

5. Policy CI-6: Lost in Circulation Books (delete):

Director Barrow informed the Board that Policy CI-6 is outdated.  She also mentioned that Library staff will be preparing a new policy which will serve as a replacement.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

6. Policy A-9: Language Assistance List (revised):

Director Barrow provided the Board with a brief overview of the revised policy.  Boardmembers suggested that this service be advertised/promoted on the City web site and that in the future the language assistance list be an attachment to the policy.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

7. Health & Safety Fair – May 6:

Director Barrow informed the Board that the Health & Safety Fair is scheduled for Saturday, May 6 from 11 a.m. to 3 p.m. at the Columbia Neighborhood Center.  Library staff will be on-site providing program flyers, booklists, and promotional library items.  Chair Griffith expressed his interest in participating in this event.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

8. Report of Library of the Future:

Director Barrow informed the Board that Council reviewed and approved alternative number 1 in the RTC regarding the Sunnyvale Library of the Future.  She provided a brief overview of the April 25 Council meeting and shared with the Board the comments expressed by the City Council.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

NON-AGENDA ITEMS AND COMMENTS

• BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

Boardmember Wanigatunga announced his resignation effective June 30, 2006.

 

Chair Griffith informed the Board that he will be attending the Friend’s meeting scheduled for Monday, May 8 to request their support and endorsement of Proposition 81.  City Council will be reviewing all measures for endorsement on the June ballot at their Tuesday, May 9 meeting.

 

Chair Griffith also provided a brief overview of Library Legislative Day which was held on Wednesday, April 26 in Sacramento with Assembly Member Sally Lieber.

• STAFF ORAL COMMENTS

Director Barrow noted the following:

• Automation project on-going.  Link+ project complete and library patrons are using services.  E-commerce implementation underway with the help from Finance and Information Technology staff.  Internet Scheduling Software has been implemented on the Express Internet and the ADA computers.  The technician is on-site working on the system.
• Recruitments are underway to fill vacant library positions. 
• Library staff is preparing a draft RTC regarding Internet Access Service Delivery at the Library - Study Issue.  Tentatively scheduled for Board review at the June 5 meeting.
• Most direct services for Sc[i]³ ended today, May 1.  The last seminar will be held on Tuesday, May 2.  All services are tentatively scheduled to end on June 1.  A farewell reception for Sc[i]³ staff and volunteers is scheduled for the week of May 8.
• The Friends approved the Library Wishlist in the amount of $85,060.  Expenditure categories include Library Marketplace, which includes a self check for the Children’s area, Programs, and Library Experience Enhancements.
• Next Board meeting is scheduled for Monday, June 5 in Council Chambers.

INFORMATION ONLY ITEMS: None.

ADJOURNMENT: 8:13 p.m.

Respectfully submitted, 

Deborah L. Barrow

Library Director