DRAFT MINUTES
SUNNYVALE board of Library Trustees
may 9, 2005
The Board of Library Trustees met in regular session in the Library Program Room, 665 West Olive Avenue at 7:03 p.m. with Pam Anderson presiding.
ROLL CALL
PRESENT: Pam Anderson, Jim Griffith, Thomas Flaherty, Roland Wanigatunga, Kathy Meagher
ABSENT:
STAFF PRESENT: Deborah L. Barrow, Library Director, Christine Doxtad, Supervising Librarian, Sandra Barajas, Recording Secretary
SCHEDULED PRESENTATION: - None
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PUBLIC ANNOUNCEMENTS: |
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CONSENT CALENDAR:
1.A) Approval of Draft Minutes of 4/4/05
1.B) Approval of Agenda
Boardmember Flaherty moved, and Boardmember Meagher seconded, approval of the Consent Calendar. Motion carried unanimously.
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CITIZENS TO BE HEARD: |
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PUBLIC HEARINGS/GENERAL BUSINESS:
2. Draft RTC: Analysis of Library Materials Funding
Supervising Librarian Christine Doxtad provided the board with a brief overview of the Draft RTC: Analysis of Library Materials Funding. Staff responded to boardmembers questions regarding fundraising, budget restrictions, size of building, materials expenditure per capita, and Public Library Fund decrease.
Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.
Boardmember Griffith moved, and Boardmember Flaherty seconded, for the Board to recommend to City Council Alternative #1 which approves the continuing use of PLF funds for FY 2005-2006.
Boardmember Griffith moved, and Boardmember Flaherty seconded, for the Board to address City Council at their June 7 meeting in support of staff recommendation and additionally state the boards perception of the reality of the situation and encourage Council to increase funding as soon as financially reasonable. The motion carried unanimously.
3. Draft RTC: Public Library Funds
Director Barrow provided the board with a brief overview of the Draft RTC: Public Library Funds. Staff responded to boardmembers questions regarding expenditure category: “Library of the Future” and percentage of funds to be spent in FY 2005-2006.
Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.
Boardmember Flaherty moved, and Boardmember Meagher seconded, for the Board to recommend to City Council Alternative #1 which approves Budget Modification No. 31 in the amount of $52,983, the expenditure of State Public Library Funds as presented, and reallocates the existing funds in the amount of $549,538. The motion carried unanimously.
4. National Library Week Feedback
Director Barrow thanked boardmembers for their participation in National Library Week. Boardmembers and Library staff informed library customers of new library resources and services. During the week, 120 people signed up for email notification; 98 signed up to notified of reserves and overdues, 68 for library news, 61 for adult programs, 18 for teen programs, 44 for children’s programs, 20 for patent information, and 37 for library of the future public meetings.
Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.
5. DVD Rental/Budget
Director Barrow provided an overview on the status of the feature film revenue. The City budget workshop is scheduled to be held on Monday, May 23 in Council Chambers beginning at 8:30 a.m. The budget public hearing is scheduled to be held at the City Council meeting of Tuesday, June 7. The library budget for FY 2005-2006 will be available to boardmembers on Wednesday, May 11.
Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.
6. Library of the Future – Visioning Process
Director Barrow provided an overview on the process. The first public meeting regarding the Library of the Future is tentatively scheduled to be held on Wednesday, July 20 at 6:30 p.m. in the Library Program Room. A consultant will be hired to facilitate the public meeting.
Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.
7. July Board Meeting Location and Time
The July Board of Library Trustees meeting is scheduled to be held on Monday, July 11 at 7 p.m. in the Library Program Room.
NON-AGENDA ITEMS AND COMMENTS
Boardmember Griffith mentioned an article in the Sunnyvale Sun regarding previous library boardmember Harms.
Director Barrow noted the following:
§ The Sc[i]3 videoconference space on the third floor of the 465 S. Mathilda Avenue building may need to be cleared as early as July. The Library Program Room has been partially wired for videoconferencing, and so is the logical choice for relocation. Uninterruption of service is a primary concern as contractually the USPTO has up to 180 days to get a new site operational.
§ Invitations for the Sunnyvale Community Forum – Community Engagement meeting will be mailed out no later than Friday, May 20. The meeting is scheduled to be held on Saturday, June 18.
§ Program flyers and announcements were distributed.
INFORMATION ONLY ITEMS: None
ADJOURNMENT: 8:54 p.m.
Respectfully submitted,
Deborah L. Barrow
Library Director