SunnyvaleRTC

DRAFT MINUTES
SUNNYVALE board of Library Trustees
June 5, 2006

The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:04 p.m. with Jim Griffith presiding.

ROLL CALL

PRESENT: Chair Jim Griffith

Boardmember John Lilly

Boardmember Kathy Meagher

Boardmember Tom Flaherty

ABSENT: Vice Chair Roland Wanigatunga (excused)

STAFF PRESENT: Deborah L. Barrow, Director of Libraries

Sandra Barajas, Recording Secretary

Susan Denniston, Administrative Librarian

SCHEDULED PRESENTATION: None

PUBLIC ANNOUNCEMENTS:

Library Director Deborah Barrow expressed her appreciation to Tom Flaherty for his service on the Board during 2002 - 2006.

CONSENT CALENDAR:

1.A) Approval of Draft Minutes of 5/1/06

1.B) Approval of Agenda

Boardmember Lilly moved, and Boardmember Meagher seconded, approval of Items 1.A and 1.B as presented. Motion carried unanimously.

CITIZENS TO BE HEARD:

None.

PUBLIC HEARINGS/GENERAL BUSINESS:

2. Draft Report to Council (RTC): Status of Internet Access Delivery at the Library – Study Issue:

Administrative Librarian Susan Denniston provided the Board with a brief overview of the draft RTC regarding Internet Access at the Library. Discussion ensued regarding the number of Internet computers available, adding more Internet computers, Metro-Fi, Circulation of E-books, filtering, types of software available, software being offered, and Internet users. Boardmembers emphasized the need for wireless technology in the Library and mentioned that the Library needs a strategy or plan to be more forward in providing information technology to meet users’ needs. The direction of technology today and in the future should be considered carefully for implementation in the library.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

Boardmember Lilly moved, and Boardmember Meagher seconded, to recommend to Council Alternative 1 which accepts the Study Issue and Council take no further action.

Chair Griffith made a friendly amendment that Council approve Alternative 1. The Board feels that this report is an accurate representation of the current state of Library Internet access. The Board encourages that Council support library staff in aggressively developing a proactive technology strategy for today’s library and the Library of the Future. Boardmember Lilly agreed to the friendly amendment. Motion carried unanimously.

3. Budget Review:

Director Barrow provided the Board with an overview of the recommended Library budget. Discussion ensued regarding the Library Budget Supplement, the Board expressed strong support for the proposed removal of the Feature Film DVD Rental Fee. Also discussed were Program 610 SDPs and activities, the Public Library Fund revenue, the Fines and Fees schedule, and Sc[i]³.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

Boardmember Lilly moved, and Boardmember Meagher seconded, to recommend that Council approve the Library budget as presented.

4. RFP for Sunnyvale Library of the Future:

Director Barrow informed the Board that work has begun in preparing the Request for Proposal regarding the Library of the Future. She provided an overview of the “scope of work” which will be included in the RFP. Components of the report may include: plan of service, building program, and needs assessment. The conceptual plan will be separate. Director Barrow also mentioned that a steering committee may need to be developed for the project.

Chair Griffith opened the public hearing and there being no public testimonies, closed the public hearing.

5. Ethics Training for Boardmembers:

Director Barrow informed the Board that the Governor signed Assembly Bill No. 1234 which mandates two hours of ethics training for local agency officials in service as of January 2006. Boardmembers indicated they would attend the June 27 training session.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

NON-AGENDA ITEMS AND COMMENTS

BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

Chair Griffith acknowledged that he received a letter from a patron regarding Cell Phone Use at the Library.

Chair Griffith acknowledged a letter from “The Book Project” thanking Trustees, Sunnyvale Library, and the Friends for the contributions made to their organization.

Chair Griffith informed Boardmembers that he will be participating in the June 24 Friends Book Sale. He also stated that he has begun collaborating with Recreation Supervisor Patricia Lord in efforts to promote Library services at a Senior Center event. Boardmember Lilly and Meagher expressed their interest in participating.

STAFF ORAL COMMENTS

Director Barrow noted the following:

Link+ will require an additional $4,000 cost per year to cover the Innovative Interfaces fee to manage the system.

Implementation of the Internet Scheduling Software on-going with efforts to correct problems.

One full-time and two part-time librarians have been hired and will begin their employment over the next month.

Library staff is compiling Non-Routines for FY 2006/2007.

The Adult Reference Desk was removed on Monday, May 22 and a newly designed one was installed. Adult Services staff are happy with the new desk, it is better ergonomically and it frees up space.

Next Board meeting is scheduled for Monday, July 10 in the Library Program Room.

INFORMATION ONLY ITEMS: None.

ADJOURNMENT: 9:04 p.m.

Respectfully submitted,

Deborah L. Barrow

Library Director