DRAFT MINUTES
SUNNYVALE board of Library Trustees
JUNE 6, 2005 

The Board of Library Trustees met in regular session in Council Chambers, 650 West Olive Avenue at 7:03 p.m. with Pam Anderson presiding.

ROLL CALL

PRESENT:                   Pam Anderson

Jim Griffith

                                    Roland Wanigatunga

Kathy Meagher

ABSENT:                     Thomas Flaherty (excused)

STAFF PRESENT:     Deborah L. Barrow, Director of Libraries

                             Grace Kim, Finance Manager

                             Christine Doxtad, Supervising Librarian

Susan Denniston, Administrative Librarian

Sandra Barajas, Recording Secretary

SCHEDULED PRESENTATION:       None

PUBLIC ANNOUNCEMENTS:

None

CONSENT CALENDAR:

1.A) Approval of Draft Minutes of 5/9/05

1.B) Approval of Agenda

CITIZENS TO BE HEARD:

None

PUBLIC HEARINGS/GENERAL BUSINESS:

2. Budget Process

Finance Manager Grace Kim reviewed with the board the City’s Planning and Management System (PAMS), the Budget Process Calendar, and Recommended FY 2005/2006 Budget.  Staff responded to boardmembers questions regarding long term strategic financial planning and appropriate time for boardmembers to recommend budget items to Council.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

3. Library Budget Review (Philosophy for Fees)

Director Barrow reviewed with the board FY 04/05 and 05/06 library fines and fees.  She requested boardmembers input regarding their perspective on the philosophy of the library’s fines and fees.  Discussion ensued regarding potential changes to the feature film fee, and the philosophy on developing the term of each fine/fee. Discussions for future recommendations for library fines and fees for the two year budget cycle will include factors such as: the current volume of revenue; and the underlying philosophy for having the fine or fee, for example, service to library users, fines and fees as a revenue source versus a deterrent, and rates of other jurisdictions. 

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

4. Council Presentation: Library Materials Funding

Boardmember Griffith provided the board with a brief overview of the Excel Spreadsheets regarding the Library’s Materials Budget and Public Library Funds.  Discussion ensued regarding the Tuesday, June 7 Council meeting.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

NON-AGENDA ITEMS AND COMMENTS

• STAFF ORAL COMMENTS

Director Barrow noted the following:

• The Public Visioning Meeting regarding the Library of the Future is scheduled for Wednesday, July 20 at 6:30 p.m.  A draft design of the meeting has been developed by library staff and the facilitator.
• Staff training of the new Innovative system continues.  Innovative is currently working on assigning a new Innovative representative to the Sunnyvale Library account due to the unexpected departure of the data profiler.  The tentative “live” date is scheduled for the week of July 11.
• The Friends approved a staff wishlist of expenditures totaling $50,000 for FY 2005/2006.  
• The library volunteer event is scheduled to be held on Tuesday, June 7 in the Library Program Room beginning at 8:30 a.m.
• The Feature Film Fee has generated over $100,000 at the end of period 11.  The magazine desk has been closed and internet sign-ups are now handled by Circulation staff at the check-out desk.
• According to the annual California State Library report, Sunnyvale Library remained one of the busiest libraries in the state for FY 2003/2004, circulating 667 items per hours.
• The Library has been awarded an E=MC² grant from WGBH’s NOVA Science Unit.  One hundred libraries applied to be an outreach site, and the Sunnyvale Library was one of only twenty and the only California public library which was successful in its application.
• The City’s community engagement workshop will be held on Saturday, June 18 from 9 a.m. to 12 p.m. at the Senior Center.

INFORMATION ONLY ITEMS: None

ADJOURNMENT: 8:17 p.m.

Respectfully submitted, 

Deborah L. Barrow

Library Director