DRAFT MINUTES
SUNNYVALE board of Library Trustees
JULY 11, 2005 

The Board of Library Trustees met in regular session in Library Program Room A, 665 West Olive Avenue at 7:04 p.m. with Pam Anderson presiding.

ROLL CALL

PRESENT:                   Pam Anderson

Jim Griffith

Thomas Flaherty

Kathy Meagher

Roland Wanigatunga

ABSENT:                    

STAFF PRESENT:     Deborah L. Barrow, Director of Libraries

David Kahn City Attorney

Amy Chan, City Manager

John Howe, Councilmember

Sandra Barajas, Recording Secretary

Jane Dimpel, Acting Recording Secretary

SCHEDULED PRESENTATION:       None

PUBLIC ANNOUNCEMENTS:

Deborah Barrow expressed her appreciation to Pam Anderson for her service on the Board and for her work as Chair during FY 2004/2005.

CONSENT CALENDAR:

1.A) Approval of Draft Minutes of 6/6/05

1.B) Approval of Agenda

CITIZENS TO BE HEARD:

None

PUBLIC HEARINGS/GENERAL BUSINESS:

2. Election of Chair and Vice Chair

Nominations were opened for Chair to the Board of Library Trustees.  Jim Griffith nominated Tom Flaherty who declined the office.  Tom Flaherty nominated Jim Griffith.  Voting 4 to 1, Jim Griffith will serve a one year term as Chair.

Nominations were opened for Vice Chair to the Board of Library Trustees.  Jim Griffith nominated Tom Flaherty. who declined the office.  Jim Griffith nominated Roland Wanigatunga.  Voting 5 yes, Roland Wanigatunga will serve a one year term as Vice Chair.

Pam Anderson welcomed new library boardmember John Lilly.  New Chair Griffith proceeded with the meeting.  Chair Griffith asked that procedures for the annual election for Board officers be developed for next year.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

3.  City Philosophy/Guiding Principles

City Manager Amy Chan and Councilmember Howe thanked Pam for all her work on the Board and as Chair. 

Councilmember Howe complimented the Board on its work.  He explained that the Council is very supportive of City Manager, Amy Chan, and her approach to the philosophy of service which the Council feels reflects the needs of the community.

City Manager Amy Chan, also expressed appreciation for the Board.  She emphasized the importance of the Board in its role as an advisory body to the City Council on policy issues.

The City Manager reviewed with the Board the Fiscal Year 2004/2005 service level reductions.

She emphasized the City’s need for trust and credibility with the community and with City Council, in order to maintain quality of service and quality of life in the community.  Ms. Chan explained that staff’s role is to present facts to the Council based on research to form a professional view.  It is also important that staff presents Council with a number of alternatives.  The City Manager further explained that staff will be working on various foundational systems to assure consistency in services and procedures to support the City’s goal of striving for excellence in service.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

4. Brown Act, Public Records, and Parliamentary Procedures

City Attorney David Kahn provided a brief overview of the Brown Act, including guidelines for public meetings.  He also discussed the California Public Records Act and Parliamentary Procedures. 

5. New Member Orientation

As a means of introduction to one another, the Boardmembers shared their experiences and roles as representatives of the community and as advisors to the City Council.  Boardmember Lilly provided a brief overview of his background.

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing.

6. September Board Meeting

The September Board meeting will be held in Library Program Room A on September 12, 2005, at 7:00 p.m. due to the holiday on the first Monday of September. 

Chair Griffith opened the public hearing, and there being no public testimonies, closed the public hearing. 

NON-AGENDA ITEMS AND COMMENTS

·         BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

§         Boardmember Wanigatunga spoke regarding publicizing Library activities, events and issues.

§         Chair Griffith advised that he is willing to present topics or items to community groups.  Would like to discuss goals for 2005/2006.

·         STAFF ORAL COMMENTS

Director Barrow noted the following:

§         There have been several false fire alarms recently at the Library due to faulty equipment.  The fire alarm will be turned off until the equipment is replaced.  Facilities management is working to correct the situation.

§         Tentative “live” date for Automation Update is now set for Monday, August 8.

§         Sc[i]³ Advisory Board Meeting is scheduled for 7:00 p.m., Thursday, July 14,  in the Library Program Room.

§         Public Library Foundation Funds will be maintained for Fiscal Year 2004/2005 at $14.1 million.  It is estimated that Sunnyvale Public Library will receive about $52,000.

§         For Fiscal Year 2004/2005, 1,818,000 items were checked out; attendance was 737,000; and the DVD rental fee generated $121,013. 

§         Street banners with the words “Sunnyvale Library”, “Where Dreams Live” and the Library’s URL have been designed and will be placed on the lamp poles along El Camino, Mathilda, and in the Library parking lot beginning the week of July 18.  This is an important part of the library’s outreach efforts to get feedback on the vision for the Library of the future and to inform people of various ongoing library activities.  The banners will be rotated on a regular basis.

§         The Library Staff Visioning meeting was held on Tuesday, June 21 with facilitator, Gail McPartland. 

§         The Public Visioning Meeting regarding the Library of the Future is scheduled for Wednesday, July 20 at 6:30 p.m. in the Library Program Room.  Board members are encouraged to attend.

§         The Friends of the Library experienced their highest-grossing Book Sale ever on Saturday, June 25.  The Book Sale raised more than $7,500.

INFORMATION ONLY ITEMS: None

ADJOURNMENT: 8:51 p.m.

Respectfully submitted,

Deborah L. Barrow

Library Director