DRAFT MINUTES
SUNNYVALE board of Library Trustees
August 2, 2004 

The Board of Library Trustees met in special session in Council Chambers, 650 West Olive Avenue at 7:00 p.m. with Pamela Anderson presiding.

ROLL CALL

PRESENT:                   Chair Pamela Anderson

Jim Griffith

Thomas Flaherty

ABSENT:                     Roland Wanigatunga

                             Kathy Meagher (excused)

STAFF PRESENT:     Victoria L. Johnson, Director of Libraries

                             Sandra Barajas, Recording Secretary

SCHEDULED PRESENTATION: None

PUBLIC ANNOUNCEMENTS: None     

CONSENT CALENDAR 

1.A. Approval of Draft Minutes of July 13, 2004 Meeting

1.B. Approval of Agenda

CITIZENS TO BE HEARD: None

PUBLIC HEARINGS/GENERAL BUSINESS: 

2. Code of Ethics Review and Review Board Orientation

Director Johnson provided an overview of the Boardmember/Commissioners Orientation held on Thursday, July 22 by the City Clerks Office.  Boardmember Griffith provided a brief overview of the Brown Act.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing. 

3. System Advisory Board Representative

Director Johnson provided a history background on the System Advisory Board (SAB) and the role of the SAB representative.  After brief discussion, all present Boardmembers expressed their willingness to represent the Sunnyvale community.

4. Review Feedback Cards

Director Johnson presented a review of Feedback Cards from January to June 2004.  Discussion ensued regarding layout of feature Video/DVD collection, wireless access, and computer printing problems.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

NON-AGENDA ITEMS AND COMMENTS

• BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

Chair Anderson requested agenda item “Legislative Representative" be added to the September 13 board agenda.  

• STAFF ORAL COMMENTS

Director Johnson noted the following:

• On a trial basis beginning in October, the Director’s report will be submitted to the Board under “Staff Oral Comments” and under “Information Only Item” in order for the Board to determine which method is most satisfactory.
• Thanks to Boardmember Griffith for his suggestion that Board meetings be placed on the library event calendar inside the Between the Lines.  His suggestion will be incorporated in the September/October issue.
• State Budget resulted in cuts to Sunnyvale which are substantially the same as what Council adopted with the current fiscal year budget, a loss of approximately $4.1 million over the next two years.  This amount will be offset by repayment in FY 2006/2007 of Vehicle License Fee backfill gap totaling approximately $2.4 million.
• Boardmember Griffith was provided with a Library Tour/Orientation earlier this month.  Boardmember Meagher is scheduled for her Library Tour/Orientation later in the month.
• Library staff continues to negotiate with the vendor in finalizing the integrated library system contract.
• National Night Out is scheduled for tomorrow night Tuesday, August 3 from 7-9 p.m.  Boardmembers are encouraged to attend community events.  A revised schedule of events was provided.
• Staff has received approximately 10 Feedback cards regarding the implementation of the Feature Film Fee.  The majority of feedback has been negative.  Boardmembers will be presented with Feedback cards pertaining to the Feature Film Fee during their review of the Fines/Fee Schedule presentation scheduled for November.
• A city-wide review of department vacancies was conducted; City Manager Amy Chan has validated 14 library vacant positions.  Part-time Librarian Scott Blake transferred to Children Services and Casual Librarian Kathleen Coleman has been appointed as a Full-time Librarian for Children Services.
• Boardmember suggestions of items to be included in the Library Annual Report should be forwarded to Director Johnson.
• The next Board meeting is scheduled for Monday, September 13 at 7:00 p.m. in the Library Program Room.  Developing Study Issues for Council consideration will be discussed.
• Program flyers and announcements were distributed.

INFORMATION ONLY ITEMS: None

ADJOURNMENT: 8:25 p.m. 

Respectfully submitted,

Victoria L. Johnson

Director of Libraries