PRESENT: Chair Pamela Anderson, Vice Chair Roland Wanigatunga, Kathy Meagher, Jim Griffith, Thomas Flaherty

STAFF PRESENT: Victoria L. Johnson, Director of Libraries, Sndra Barajas, Recording Secretary, Karen Willes, Casual Management

SCHEDULED PRESENTATION: None

PUBLIC ANNOUNCEMENTS: Chair Anderson excused boardmember Wanigatunga’s absence from the August 2 Board Meeting.

Chair Anderson requested that item 1.B be pulled from the Consent Calendar and considered separately. Boardmember Griffith moved, and Chair Anderson seconded, approval of the Consent Calendar with the exception of item 1.B. The motion carried unanimously.

1.A. Approval of Draft Minutes of August 2, 2004 Meeting

Boardmember Griffith moved, and Chair Anderson seconded, approval of draft minutes. Boardmembers Wanigatunga and Meagher abstained due to their absence of the 8/2/04 meeting.

1.B. Approval of AgendaChair Anderson, and Boardmember Griffith seconded, to move items 4 and 5 of the agenda be presented as items 2 and 3. Motion carried unanimously.

CITIZENS TO BE HEARD: None

2. Library Policy AS-13: Time Limit on Use of Electronic Indexes, Listening Units and Reader/Printers

Director Johnson reviewed with the Board Library Policy AS-13: Time Limit on Use of Electronic Indexes, Listening Units and Reader/Printers.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

3. Legislative Representative

Chair Anderson provided the Board with a brief overview of the role and responsibilities of the Legislative Representative. After brief discussion, Boardmember Griffith expressed his interest to serve as Legislative Representative for a one year term.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

4. Assess Future Library F acility Needs Update

Casual Manager Karen Willes provided the Board with a brief background of the Assess Future Library Facility Needs Project. A brief overview of the three phases in the Study Issue was provided. Discussion ensued regarding funding, study issue process, potential bond measures and future project steps. Boardmember Flaherty noted with enthusiasm that phase one of the Study Issue is the beginning step in the development of new library facilities in Sunnyvale.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.

5. Develop Study Issues for Council Consideration

Director Johnson provided the Board with an overview of the Study Issue Process. Discussion ensued regarding possible study issues to be presented to City Council. Further discussion will continue at the October 4 Board meeting.

Chair Anderson opened the public hearing, and there being no public testimonies, closed the public hearing.Boardmember Flaherty moved, and Boardmember Wanigatunga seconded, to recommend Study Issue: Assess Future Library Facility Needs to be presented to City Council. Chair Anderson moved, and Boardmember Flaherty seconded, to recommend Study Issue: Children’s Material Budget to be presented to City Council.

• BOARDMEMBERS OR COMMISSIONERS ORAL COMMENTS

Chair Anderson congratulated Director Johnson on her retirement from the Sunnyvale Public Library and for her appointment as Director of Library Services for the County of San Mateo. She inquired about the replacement process and timeline for the position of Director of Libraries. Director Johnson provided information on the recently initiated recruitment process.

• STAFF ORAL COMMENTS

Director Johnson noted the following:

The Board and Commissions Recognition Event is scheduled to be held on Tuesday, September 21 at 5:30 p.m. at the Community Center, Community Room.

The Public Safety Pancake Breakfast will be held on Saturday, October 9 from 8 to 11 a.m. at Fire Station 2 located at the corner of Arques and Wolfe Road. Library staff will partner with Boardmembers to staff a library information table.

Librarian Steve Sloan has been appointed as Supervising Librarian for Sc[i]3 and Public Relations.

Nate Wachter has returned as a Casual Library Specialist III to assist in mending media.

The library experienced a flood in the basement over the Labor Day weekend and some of Sc[i]3‘s administrative files were damaged.

At their August 24 meeting, City Council approved RTC 04-305, the Automated Library System contract with Innovative Interfaces Inc.

The California State Library has awarded the library a LSTA Global Materials grant for $25,000. These funds are to be directed towards developing the Chinese and Spanish language collections.

The California Council for the Humanities has awarded the library a California Stories Uncovered library reading and discussion grant.

The California Library Association conference will be held November 12-15 at the San Jose Convention Center. Boardmembers interested in attending, should contact Library Administration no later than Monday, September 20.

The City experienced a GroupWise failure last week. All email communication was affected and has been lost.

Measure SB 1161 the California Reading and Literacy Improvement and Public Library Construction and Renovation Act of 2006 is currently on the Governor’s desk, awaiting signature or veto. The CLA office has received word that unless a compelling case is made for the Governor to sign the measure, SB 1161 more than likely will be vetoed. In support of the $600 million library bond construction and renovation bond bill which is sponsored by CLA, the library drafted a letter this week encouraging approval.

The first session of the Silicon Valley Library System Strategic Planning meetings was held in August in the Library Program Room.

Casual Librarian Kathleen Coleman has been appointed Children’s Services full-time librarian. A full-time librarian for Adult Services will be appointed later this month.

The next Board meeting is scheduled for Monday, October 4 at 7 p.m. in Council Chambers.

Program flyers and announcements were distributed.

INFORMATION ONLY ITEMS: None

ADJOURNMENT: 8:56 p.m