APPROVED MINUTES
parks and Recreation Commission
SPECIAL MEETING
JUNE 6, 2007
The Sunnyvale Parks and Recreation Commission met in special session in the Sunnyvale Community Center, Conference Room, 550 E. Remington Drive, Sunnyvale, CA, at 7:02 p.m. with Vice Chair Chuck presiding.
CALL TO ORDER / SALUTE TO THE FLAG
Vice Chair Chuck called the meeting to order at 7:02 p.m. and led the salute to the flag.
ROLL CALL
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Commissioners Present: |
Vice Chair Howard Chuck
Commissioner Robert Harms
Commissioner Robert Lawson
Commissioner Richard Oliver
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Absent: |
Chair Bob Kinder
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Staff Present: |
David Lewis, Director, Parks and Recreation
Nancy Bolgard Steward, Superintendent of Recreation
John Lawrence, Recreation Supervisor
Jenny Shain, Manager
Karen Davis, Economic Development Manager, EDD, CDD |
CONSENT CALENDAR
1.A. Approval of Draft Minutes from Special Joint Meeting of the Parks and Recreation Commission and Arts Commission on May 30, 2007
MOTION: Commissioner Lawson moved, and Commissioner Harms seconded, to approve Item 1.A. as it relates to the Parks and Recreation Commission.
VOTE: Motion passed unanimously 4-0, with Chair Kinder absent.
MOTION; Commissioner Oliver moved, and Commissioner Harms seconded, to accept Vice Chair Chuck’s absence from the May 30, 2007, meeting as excused.
VOTE: Motion passed unanimously 4-0, with Chair Kinder absent.
STAFF RESPONSES TO PRIOR PUBLIC COMMENTS - None
PUBLIC COMMENT - None
PUBLIC HEARINGS/GENERAL BUSINESS
2. Policy for Soliciting Corporate Sponsorships and Donations (Study Issue) (Council Action 7/17/07)
Karen Davis, Economic Development Manager, Community Development Department, presented the staff report and overview of the proposed Council policy on solicitation of donations, contributions and sponsorships.
The Commissioners asked questions regarding documentation of donations and forms of recognition.
The public hearing was opened at 7:19 p.m. There were no public testimonies and the public hearing was closed at 7:20 p.m.
MOTION: Commissioner Oliver moved, and Vice Chair Chuck seconded, to recommend that Council accept staff’s recommendation: Alternative No. 1, Adopt a policy to allow solicitation of contributions and sponsorships to support City programs, events and services (Attachment B of report) and direct the City Manager to develop administrative procedures to support this new Council policy.
VOTE: Motion passed unanimously 4-0, with Chair Kinder absent.
3. Agreement with California Sports Center for Operation of Fremont High School Swim pool (Council Action 6/19/07)
The staff report was presented by John Lawrence, Recreation Supervisor, with assistance from Jenny Shain, Manager, and Nancy Bolgard Steward, Superintendent of Recreation.
Commissioners’ questions were answered.
The public hearing was opened at 7:32 p.m.
Ms. Holly Lofgren addressed the Commission indicating the staff report was excellent and she had no objections to the contract recommendations. Lofgren did express some concerns including that, while there is a guaranteed minimum time for competitive swim teams, there is no specific guarantee for the SUNN Swim Team. Lofgren said that the definition of a local business should be that its management be located in the city and stated that swim rates should be frozen for the life of the contract.
Mr. Eelco Bergman, President of the SUNN Swim Team, addressed the Commission. Bergman expressed concern that, while currently there is no guaranteed minimum swim team usage, the proposed minimum in the contract is less than they are currently using on an annual basis. Staff responded that the contract contains only a guaranteed minimum number of hours which certainly may be increased or added to based on scheduling and negotiation practices.
The public hearing was closed at 7:50 p.m.
MOTION: Commissioner Oliver moved, Commissioner Harms seconded, to recommend that Council accept staff’s recommendation: Alternative No. 1, City Council approves Option #1 (Open Swim Mon. – Fri. 2 Hours/Day; Sat. & Sun. 3 Hours/Day); approves the proposed agreement with California Sports Center as shown in Attachment A of the report, for operation of the Fremont High School Swimming Pool commencing on September 1, 2007, for a period of eight (8) years; and approves an increase in the General Fund subsidy to the Community Recreation Fund of total of $69,598 over the eight years of the agreement.
VOTE: Motion passed unanimously 4-0, with Chair Kinder absent.
4. Commission Satisfaction Survey
Director Lewis thanked the Commissioners for completing the survey and returning it to staff. The survey is important in helping the Parks and Recreation Department calculate the measures of satisfaction in the outcome budget and will help staff better serve the needs of the Commissioners.
The public hearing was opened at 7:54 p.m. There were no public testimonies and the public hearing was closed at 7:55 p.m.
NON-AGENDA ITEMS AND COMMENTS
COMMISSION
None
STAFF
The Recreation Division Report (November 2006 – March 2007) was distributed to Commissioners at the meeting. It will be agendized for discussion at the next meeting.
Director Lewis reminded the Commissioners that there will be a Special Order of the Day (SOD) at the June 19 Council meeting acknowledging that “July is Parks and Recreation Month.” All Commissioners are invited to attend.
INFORMATION ONLY ITEMS
- Recreation Division Report (November 2006 – March 2007)
- Miscellaneous Items of Interest
ADJOURNMENT at 8:02 p.m.
Vice Chair Chuck adjourned the meeting at 8:02 p.m.