MINUTES

parks and Recreation Commission

REGULAR MEETING

JULY 11, 2007

The Sunnyvale Parks and Recreation Commission met in regular session in the Council Chambers, 456 W. Olive Avenue, Sunnyvale CA 94086, at 7 p.m. with Chair Kinder presiding.

CALL TO ORDER / SALUTE TO THE FLAG

Chair Kinder called the meeting to order at 7 p.m. and led the salute to the flag.

ROLL CALL

PUBLIC ANNOUNCEMENTS - None

CONSENT CALENDAR

1.A.  Approval of Draft Minutes from Special Meeting of the Parks and Recreation Commission on June 6, 2007

MOTION:  Commissioner Harms moved, and Vice Chair Chuck seconded, to approve Item 1.A. as presented.

VOTE:  Motion passed unanimously 3-0. Chair Kinder abstained since he was not present at the June 6, 2007, meeting. Commissioner Colvin abstained since he was not a member of the Commission in June 2007.

STAFF RESPONSES TO PRIOR PUBLIC COMMENTS - None

PUBLIC COMMENT - None

PUBLIC HEARINGS/GENERAL BUSINESS

2.  Determine Commissioner Kinder’s absence from the June 6, 2007, meeting.

MOTION:  Commissioner Oliver moved, Commissioner Harms seconded, to remove Item 2 from the agenda because the Commission attendance policy does not apply to special meetings; June 6, 2007, was a special meeting, not a regularly scheduled meeting.

VOTE:  Motion passed unanimously 4-0. Chair Kinder abstained.

3.  Recreation Division Report, 11/06 – 3/07

Nancy Bolgard Steward, Superintendent of Recreation, provided a brief overview of the Recreation Division Report and offered to answer questions.

Commissioner Oliver provided commendation regarding receipt of one-time funding from the Council on Aging for the purchase of a new computer and printer for the Senior Center front counter.

Commissioner Colvin commented on successes; he is familiar with the after school programs. Commissioner Colvin asked if the pilot vending machine program in parks is going to promote healthy snack options or only revenue generation. Superintendent Steward responded that the original intent was to increase revenues, but staff is working with the vendor to do a combination of both. Commissioner Colvin offered successes where healthy snack options in vending machines can do very well as revenue generation.

In response to Vice Chair Chuck’s inquiry, Superintendent Steward described the Art in Private Development (AIPD) program, its requirements, and how the monies are used. AIPD monies are a percentage of the project but developers can do more. She also described the process the developers must follow to assure criteria for the artwork is met.

Superintendent Steward responded to Chair Kinder’s question as to if revenues are increasing relating to resident/non-resident class participation.

Chair Kinder asked about the free Sunday swim program at Fremont High School Pool. Superintendent Steward indicated the program has only been in effect for one Sunday and that a report will be available at the end of the year.

The public hearing was opened. There were no public testimonies and the public hearing was closed.

4.  Council Policy 7.2.19 Boards and Commissions

Assistant to the Director Merrill and Commissioners reviewed Council Policy 7.2.19.

The public hearing was opened. There were no public testimonies and the public hearing was closed.

5.  Commission Work Plan Calendar Review

The Commission Work Plan Calendar was reviewed and accepted with a minor typographical correction.

Commissioner Harms asked if all Commissioners need to attend the Board/Commission orientation on July 26. Assistant to the Director Merrill responded that all Commissioners are encouraged to attend each year. New Commissioners should make every effort to attend; it is optional for experienced Commissioners.

The public hearing was opened. There were no public testimonies and the public hearing was closed.

6.  Review of City of Sunnyvale Code of Ethics

Assistant to the Director Merrill asked Commissioners to review the Code of Ethics. There were no questions.

The public hearing was opened. There were no public testimonies and the public hearing was closed.

7.  Election of Commission Officers for FY 2007/2008

The public hearing was opened. There were no public testimonies and the public hearing was closed.

Chair Kinder opened the floor for nominations for FY 2007/2008 Chair.

Commissioner Harms nominated Vice Chair Chuck who declined saying he would be too busy this year.

Commissioner Harms nominated Commission Oliver who declined.

Commissioner Oliver nominated Chair Kinder who accepted.

There being no more nominations, Chair Kinder closed the nominations for Chair.

VOTE:  5-0. Chair Kinder continues as FY 2007/2008 Chair.

Chair Kinder opened the floor for nominations for FY 2007/2008 Vice Chair.

Commissioner Harms nominated Commissioner Colvin who accepted.

There being no more nominations, Chair Kinder closed the nominations for Vice Chair.

VOTE:  5-0. Commissioner Colvin was elected as FY 2007/2008 Vice Chair.

NON-AGENDA ITEMS AND COMMENTS

COMMISSION

Commissioner Oliver requested a Study Issue regarding development of a master plan for cellular towers. Assistant to Director Merrill will develop the Study Issue paper and share it with Commissioner Oliver to make sure it captures his intent.

STAFF

Assistant to the Director welcomed Chair Kinder and Vice Chair Colvin as new officers and said she is looking forward to working with them.

INFORMATION ONLY ITEMS

• Staff Liaison Report
• “If You Have Questions or Concerns” – procedure for Board/Commission members with questions or concerns. Please place this document in your B/C Handbook.

• Miscellaneous Items of Interest

ADJOURNMENT

Chair Kinder adjourned the meeting at 7:28 p.m.