City of Sunnyvale
Parks and Recreation Commission
january 28, 2004
MINUTES
COMMISSION MEETING
The Parks and Recreation Commission adjourned from 5:30 p.m. Senior Lunch Program Study Session held in the Annex Conference Room and met in regular session in the City Council Chambers, 456 West Olive Avenue, Sunnyvale, CA, at 7:03 p.m. with Chair Arnett presiding.
Call to Order
Chair Arnett called the meeting to order at 7:03 p.m.
Salute To The Flag
Chair Arnett led the salute to the flag.
Roll Call
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Commissioners Present: |
Chair Jeff Arnett |
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Vice Chair Raymond Pole |
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Helen DeWolf |
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Robert Lawson |
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Joe Manfrey |
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Staff Present: |
Robert A. Walker, Director |
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Cathy Merrill, Assistant to the Director |
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Curtis Black, Superintendent of Parks |
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Karen Smith, Administrative Secretary |
Approval of minutes
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Commissioner Manfrey moved, Commissioner DeWolf seconded, to approve the January 14, 2003, Parks and Recreation Commission meeting minutes as amended. |
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Motion carried unanimously |
Amend January 14, 2003, Minutes: Move paragraph beginning “Commissioner Pole requested that the Commission . . . “ from Commissioner Comments to Communications section of the agenda.
Public Appearances
Chair Arnett opened the meeting for Public Appearances.
Mr. Geoff Ainscow, board member and past president of the Sunnyvale Tennis Club, requested that the Commission support the Tennis Club’s desire to officially name a specific court at the Sunnyvale Municipal Tennis Center in honor of Mr. Jan Young. He said the court in question is currently referred to as the “stadium court.” He also said the Tennis Club is planning a retirement recognition for Mr. Young on March 13, 2004.
Chair Arnett requested that staff agendize this item for the next meeting. Staff agreed. Chair Arnett thanked Mr. Ainscow for his comments and closed the Public Hearing.
General business
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1. |
Draft RTC – Proposed Renewal of Maintenance, Operation and Use Agreement for Challenge Ropes Course at Baylands Park (Council Action 2/10/04) |
Ms. Jeanine Stanek, Fremont High Schools Foundation and General Manager of the Challenge Ropes Course, worked on the proposed agreement and was available for questions. Curtis Black, Superintendent of Parks, presented the staff report. He discussed background, important elements and significant changes to the proposed agreement, fiscal impact and staff’s recommendation.
Discussion and questions followed. Commissioner’s questions regarding the agreement, market-based fees, equipment ownership, fee waivers, and age discrimination were answered satisfactorily.
Chair Arnett opened the Public Hearing.
Ms. Stanek spoke in support of the proposed agreement and the positive collaboration between the City and the Foundation to date. She distributed a ropes course brochure and answered Commissioners’ questions satisfactorily.
Chair Arnett thanked Ms. Stanek for her comments and closed the Public Hearing.
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Commissioner Manfrey moved, Commissioner DeWolf seconded, to recommend that Council accept staff’s recommendation, Alternative No. 1: Approve agreement between the City of Sunnyvale and Fremont Union High Schools Foundation as attached and authorize the City Manager to sign on behalf of the City. |
Commissioner Manfrey said the presentation was well done and all questions were answered. He said if the agreement is good for the City and the Fremont High Schools Foundation, then it should be approved.
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Motion carried unanimously |
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2. |
Commission Work Plan Calendar Review and Adoption |
Ms. Merrill said the Commission Work Plan Calendar follows the Council calendar, notices upcoming agenda items and provides opportunities to schedule study sessions. She called Commissioner’s attention to a revised calendar at their place on the dais.
Ms. Merrill explained the tight budget timeline for both the Council and Commission.
Director Walker informed the Commission that the City Manager has requested that Boards and Commissions review the budget and provide input to the Council in a similar way this year. He said that timing is critical and when more information is available, staff will communicate it to the Commission. Director Walker noticed the Commission that there may be changes or a new way of approving the budget. He encouraged the Commission to watch the February 3, 2004, Council meeting. Director Walker acknowledged the Commission’s desire to see the budget as soon as possible.
Director Walker and Ms. Merrill said that calendar dates regarding the FY 04/05 budget study session and budget recommendation are tentative and may need to be changed.
Discussion followed and questions were answered.
Ms. Merrill said a new study session has been scheduled and will be added to the final calendar:
Wednesday, February 25, 2004, Review of Current Policies on Youth Rates for Recreation Programs and Activities. This study session would be held at the conclusion of the regular Commission meeting and would be approximately 1 to 1-1/2 hours in length. Ms. Merrill clarified that this study session is to gather feedback from the Commissioners on how the Parks and Recreation Department currently develops youth rates; it is not the same as the study session scheduled on April 14, 2004, when the draft report will be presented.
Discussion followed and questions were answered.
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Commissioner Lawson moved, Commissioner Manfrey seconded, to approve the 2004 Master Work Plan Commission Calendar as presented with the addition of the Study Session regarding “Explore Youth Rates for Recreation Programs and Activities” at the conclusion of the regular Commission meeting on February 25, 2004. |
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Motion carried unanimously |
information Only Items
Staff Report
Ms. Merrill’s said her staff report would stand as submitted.
Other Reports
None
Communications
Communications distributed at the meeting:
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Commission Work Plan Calendar, Revised
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News Article, San Jose Mercury News, 1/26/04, Home batting cages help kids get back in the swing.