City of Sunnyvale
Parks and Recreation Commission
OCTOBER 22, 2003
MINUTES
COMMISSION MEETING
The Parks and Recreation Commission met in regular session in the Council Chambers, City Hall, 456 West Olive Avenue, Sunnyvale, California on October 22, 2003, at 7 p.m., with Chair Arnett presiding.
Call to Order
Chair Arnett called the meeting to order at 7 p.m.
Salute To The Flag
Chair Arnett led the salute to the flag.
Roll Call
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Commissioners Present: |
Chair Jeff Arnett |
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Vice Chair Raymond Pole |
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Helen DeWolf |
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Robert Lawson |
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Joe Manfrey |
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Staff Present: |
Robert Walker, Director of Parks and Recreation |
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Cathy Merrill, Assistant to the Director |
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Curtis Black, Superintendent of Parks |
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Karen Smith, Administrative Secretary |
Approval of Minutes
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Commissioner DeWolfe moved, Commissioner Manfrey seconded, to approve the October 8, 2003, Parks and Recreation Commission meeting minutes. |
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Motion carried unanimously |
Public Appearances
Chair Arnett opened the meeting for Public Appearances. There were none and the Public Appearances were closed.
General business
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1. |
Draft RTC - Proposed Transfer of Tennis Center License from Jan Young to Brian Garrow (Council Action 11/11/03) |
Curtis Black, Superintendent of Parks, presented the staff report. Mr. Jan Young, current Tennis Center licensee, and Mr. Brian Garrow, proposed Tennis Center licensee, were available to answer Commissioners’ questions. Superintendent Black provided an overview of the report, background, existing policy, proposed transfer of license, qualifications and training of Mr. Garrow, minor modifications to the agreement, fiscal impact, public contact, and staff’s recommendation.
Superintendent Black reviewed the proposed changes to the Tennis Center License Agreement in detail. Discussion followed and staff answered the Commissioners’ questions regarding fees, definition of contract instructor, food services hours of operation and revenue at Tennis Center, Sunnyvale Middle School and Fremont High School, reservation systems, and assignment or transfer of license.
Chair Arnett opened the Public Hearing.
Mr. Jean Hassoun, Sunnyvale Tennis Club President, provided supportive testimony regarding the proposed transfer of Tennis Center license from Jan Young to Brian Garrow.
Mr. Brian Garrow, proposed Tennis Center licensee, provided a brief statement and expressed his thanks to the Commissioners for giving him an opportunity to take over the leadership of the Tennis Center.
Chair Arnett thanked Mr. Hassoun and Mr. Garrow for their comments and closed the Public Hearing.
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Commissioner DeWolfe moved, Commissioner Lawson seconded, to recommend that City Council accept staff’s recommendations, Alternatives 1 and 3.
Alternative No. 1: City Council approves Mr. Jan K. Young’s proposal to transfer his license to operate Sunnyvale Tennis Center to Mr. Brian Garrow effective January 1, 2004, and authorizes the City Manager to effect such a transfer.
Alternative No. 3: City Council approves the recommended revisions to the Sunnyvale Tennis Center license agreement as noted in Attachment C, and authorizes the City Manager to effect said changes. |
Commissioner DeWolfe said the report was very well done, and she was impressed that Mr. Young has known Mr. Garrow since he was three years old.
Commissioner Lawson said the report, both written and verbal, was very well presented and that this is an opportunity that should be taken by the City.
Commissioners Manfrey and Pole thanked Mr. Young for his years of service to the City of Sunnyvale Tennis Center.
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Motion carried unanimously |
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2. |
Commission Work Plan Calendar Review |
Ms. Merrill reviewed the Commission Work Plan Calendar from November through December 2003. Discussion followed regarding study issues:
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12/2/03 |
City Council Meeting, Public Hearing on Study Issues, 7:30 p.m., City Hall, Council Chambers |
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12/18/03 |
Study Issues Workshop, 8 a.m., City Hall, Council Chambers |
Mr. Merrill said Commissioners could speak as members of the public (not representing the Commission), if they desired, at the December 2 Council Public Hearing on study issues.
In response to Commissioner Lawson, Director Walker said staff would verify whether public comments would be permitted on December 18.
information Only Items
Staff Report
Ms. Merrill stated her staff report would stand as submitted.
Other Reports
In response to Commissioner Pole’s question, Director Walker said the Banner Policy and the Outside Group Funding Policy would not be coming to the Commission.
Director Walker said that Council had already given direction on the Banner Policy and that adding Council’s Banner Policy to the City’s policy manual was simply an administrative task of another department. Director Walker said that a copy of the Report to Council regarding the Banner Policy and minutes from the Council meeting with Council’s direction would be provided to the Commissioners.
Regarding the Outside Group Funding Policy, Director Walker said that staff would not be taking any action in this regard unless Council so directs.
Communications
Communications distributed at the meeting and in Commissioners’ packets:
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Miscellaneous Items of Interest
Non-agenda items & comments
Commissioner Comments
Commissioner DeWolfe commented that the art window placed in the Senior Center was beautiful and she inquired as to the cost.
Commissioner DeWolfe said she attempted to attend the Lakewood Park Playground Improvement Update on October 16, 2003. However, the building was locked and when she contacted staff, she was told that only one citizen had attended.
Staff Comments
Ms. Merrill thanked Commissioner DeWolfe for providing her questions regarding the Senior Center Lunch Program Study Session, which will be scheduled soon.
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Commissioner Manfrey moved, Commissioner Pole seconded, to adjourn the meeting. |
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Motion carried unanimously |
Adjournment – 8:04 p.m.
Respectfully submitted,
Karen Smith
Administrative Secretary
Parks and Recreation Department
Reviewed by,
Cathy Merrill
Assistant to Director
Parks and Recreation Department