City of Sunnyvale
Parks and Recreation Commission
november 12, 2003
MINUTES

COMMISSION MEETING

The Parks and Recreation Commission met in regular session in the Council Chambers, City Hall, 456 West Olive Avenue, Sunnyvale, California on November 12, 2003, at 7 p.m., with Chair Arnett presiding.

Call to Order

Chair Arnett called the meeting to order at 7 p.m.

Salute To The Flag

Chair Arnett led the salute to the flag.

Roll Call

Commissioners Present:	Chair Jeff Arnett
	Vice Chair Raymond Pole
	Robert Lawson
	Joe Manfrey
Commissioner Absent:	Helen DeWolf
Staff Present:	Robert Walker, Director of Parks and Recreation
	Karen Smith, Administrative Secretary

Commissioner Manfrey moved, Vice Chair Pole seconded, to excuse Commissioner DeWolf’s absence from the November 12, 2003, Parks and Recreation Commission meeting.

Motion carried unanimously

Approval of minutes

Vice Chair Pole moved, Commissioner Lawson seconded, to approve the October 22, 2003, Parks and Recreation Commission meeting minutes as amended.

Motion carried unanimously

Amended October 22, 2003, Minutes, page 2: Commissioner DeWolf moved, Commissioner Lawson seconded, to recommend that City Council accept staff’s recommendations, Alternatives 1 and 3.

Public Appearances

Chair Arnett opened the meeting for Public Appearances. There were none and the Public Appearances were closed.

General business 

1.	Consideration of Appropriate Recognition for Tennis Center Licensee

Director Walker referred to Ms. Merrill’s staff report regarding the several options available to the Commission for consideration of recognition of the outgoing Tennis Center licensee, Mr. Jan Young. Director Walker said that Mr. Brian Garrow, Tennis Center General Manager, had informed him that plans are underway for recognition of Mr. Young, and Commissioners’ participation would be welcome. Questions and discussion followed.

Chair Arnett opened the Public Hearing. There were no appearances and the Public Hearing was closed.

Commissioner Manfrey moved, Vice Chair Pole seconded, to recommend that the Mayor issue a formal Resolution of recognition or appreciation to Mr. Jan Young, Tennis Center Licensee, for his contributions to the Sunnyvale Tennis Center.

Commissioner Lawson made a friendly amendment to recommend that the Council issue a formal Resolution. The friendly amendment was accepted.

Commissioner Manfrey said that Jan Young is deserving of the highest Council honor after his many years of service to the community.

Vice Chair Pole said he would like to appreciate a citizen who is running a City program in which the City enjoys the benefits. He said he is looking at it from a resident’s point of view and that future generations need to see the formal Resolution of acknowledgement to the person who has spent so many years at the Tennis Center.

Motion carried unanimously

information Only Items

Staff Report

Director Walker stated Ms. Merrill’s staff report would stand as submitted. He added that there is a future expectation to reduce the senior lunch program subsidy and that the Commissioners will receive more information about this matter at the Study Session to be held on December 10, 2003.

Other Reports

Director Walker referred Commissioners to the memo titled “Cricket Play at Ortega Park.” He said that the Cricket Club has generated some concern among residents of Ortega Park.

Director Walker said the Commission would soon be receiving the draft RTC regarding the donation of a storage shed to Orchard Heritage Park.

Director Walker reported that the following three items were passed by Council consent at the November 11, 2003, Council meeting. Questions and discussion followed.

• RTC 03-380 Proposed Transfer of Tennis Center License from Jan Young to Brian Garrow
• RTC 03-375 Approval of Resolution Required to Submit Applications for Funding under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act 2002 (Proposition 40)
• RTC 03-392 Sale of the Dorolou Swirsky House 

Communications

Communications distributed at the meeting:

• Memo to Council and Commission, from Robert Walker, dated 11/11/03, titled Cricket Play at Ortega Park

• For Information Only: RTC 03-392 Sale of the Dorolou Swirsky House – 1133 Hollenbeck Road

• Miscellaneous Items of Interest

Commissioners’ packets contained the following communications:

• Commission Calendar Master Work Plan 2003, Revised 10/30/03

• RTC 01-329 Information on Banner Policy Provided at Commissioners’ Request.

  RTC 01-329 Consideration of Ways to Promote Non-City Sponsored Community Events and Council Minutes dated 9/25/01

• Commissioners’ recommendation has been added to RTC 03-380.

  RTC 03-380 Proposed Transfer of Tennis Center License from Jan Young to Brian Garrow (Council action 11/11/03)

• RTC 03-375 For Commissioners’ Information Only.

  RTC 03-375 Approval of Resolution Required to Submit Applications for Funding under the California Clean Water, Clean Air, Safe Neighborhood Parks and Coastal Protection Act 2002 (Proposition 40) (Council Action 11/11/03)

• “The Impact of Parks on Property Values,” by John L. Crompton, Parks & Recreation Magazine, May 2001

• Miscellaneous Items of Interest

Non-agenda items & comments 

Commissioner Comments

Commissioner Lawson requested a copy of the approved formal resolutions log that is maintained by the Deputy City Clerk.

In response to Commissioner Manfrey’s question regarding cricket play at Ortega Park, Director Walker said staff has had a number of communications with neighbors of Ortega Park and have shared current practices, as well as the means for bringing this issue forward to Commission and Council.

Vice Chair Pole thanked staff for the information on the Banner Policy and requested that this item be continued to the next meeting.

In response to Vice Chair Pole’s request, Director Walker said staff would consider providing a cover page noting the revisions which would accompany the final RTCs sent to the Commissioners.

Chair Arnett said he would be absent from the December 10, 2003, Commission meeting. He said he would like to meet with staff regarding the Senior Lunch Program Study Session that he will miss.

Chair Arnett wished Commissioners a happy holiday season.

Vice Chair Pole asked if the Commission should participate in the December 2, 2003, Council Public Hearing on Study Issues. Director Walker responded that it would be an opportunity for the general public to address Council and that the Commissioners could attend depending on their own interest level. 

Staff Comments

None

Commissioner Manfrey moved, Commissioner Pole seconded, to adjourn the meeting.

Motion carried unanimously

Adjournment – 7:40 p.m.