City of Sunnyvale

Parks and Recreation Commission

december 10, 2003
MINUTES

COMMISSION MEETING

The Parks and Recreation Commission adjourned from a 6:30 p.m. Study Session in the Annex Conference Room regarding the Senior Lunch Program and met in regular session in the City Council Chambers, 456 West Olive Avenue, Sunnyvale, CA, at 7:05 p.m. with Vice Chair Pole presiding.

Call to Order

Vice Chair Pole called the meeting to order at 7:05 p.m.

Salute To The Flag

Vice Chair Pole led the salute to the flag.

Roll Call

Commissioners Present:	Vice Chair Raymond Pole
	Helen DeWolf
	Robert Lawson
	Joe Manfrey
Commissioner Absent:	Chair Jeff Arnett – excused (personal absence)
Staff Present:	Robert Walker, Director of Parks and Recreation
	Curtis Black, Superintendent of Parks
	Karen Smith, Administrative Secretary

Approval of minutes

Commissioner Manfrey moved, Vice Chair Pole seconded, to approve the November 12, 2003, Parks and Recreation Commission meeting minutes as amended.

Motion carried unanimously

Amend November 12, 2003, Minutes: Correct spelling of Commissioner DeWolf’s name.

Public Appearances

Vice Chair Pole opened the meeting for Public Appearances.

Chuck Clark, citizen, addressed the Commission regarding citizen access to Ortega Park athletic field on Sundays. He communicated concerns regarding what he perceives to be monopolization of Ortega Park by cricket players. He proposed that cricket players use the field on Sundays up until 12 noon and then the field be open to the general public from 12 noon until dusk.

Mr. Clark answered the Commissioners’ questions. Vice Chair Pole thanked Mr. Clark for his comments and closed the Public Appearances.

General business

1.	Draft RTC Possible Donation of Storage Shed by Charles Olson to Orchard Heritage Park and Suggested Recognition (Council Action 12/16/03)

Curtis Black, Superintendent of Parks, presented the staff report and covered background, storage shed design, location, necessity, compatibility with Orchard Heritage Park Master Plan, recommended recognition for Mr. Olson, fiscal impact, public contact, and staff’s recommendation. He distributed an aerial photograph depicting the proposed storage shed location and noted that one tree would need to be transplanted. Superintendent Black answered the Commissioners’ questions satisfactorily.

Vice Chair Pole opened the Public Hearing.

Mr. Charles Olson, orchardist, thanked Director Walker and Superintendent Black for their cooperation and said he was satisfied with how everything worked out. He also thanked the Commission and Council.

Vice Chair Pole thanked Mr. Olson for his comments and closed the Public Hearing.

Commissioner DeWolf moved, Commissioner Lawson seconded, to recommend that Council accept staff’s recommendation of Alternative Nos. 1 and 3. Alternative No. 1. Approved a donation from Charles Olson of a 3-sided storage facility for Orchard Heritage Park similar to that depicted in Attachment A, to be located in accordance with Attachment B, and to be paid for and maintained by orchardist Charlie Olson. Alternative No. 3: Approve the recognition plaque depicted by Attachment C.

Vice Chair Pole thanked Mr. Olson for his donation of the storage shed and also commended staff on following proper procedure in notifying the public.

Motion carried unanimously

information Only Items

Staff Report

Director Walker stated Ms. Merrill’s staff report would stand as submitted. Director Walker provided an update on the following items and answered Commissioners’ questions.

·         Draft RTC “Possible Donation of Storage Shed by Charles Olson to Orchard Heritage Park and Suggested Recognition” would be going before Council for action on December 18, 2003 (not December 16, 2003). He said the date change was beyond staff’s control but that staff would do their best to notify the public.

·         Update on Tennis Center license transfer.

·         Update on Fall Foliage Tour.

·         Update on recent budget actions by the State and impact to the City regarding Vehicle License Fees.

Other Reports

None

Communications

Communications distributed at the meeting:

• Aerial Photograph depicting location of proposed storage shed at Orchard Heritage Park.

• Miscellaneous Items of Interest.

Commissioners’ packets contained the following communications:

• Memo to Council, from Director Robert Walker, dated 11/24/03, ‘Parks and Recreation Commission’s Request for Council Resolution to Honor Tennis Center Professional, Mr. Jan Young.”

• Sample Page from City Council Resolution Log.

• Miscellaneous Items of Interest.

Non-agenda items & comments 

Commissioner Comments

Vice Chair Pole requested that the words “Staff Report” be included on Ms. Merrill’s future staff reports in order to better identify the documents.

In response to Vice Chair Pole, Director Walker said that no new Study Issues were proposed for Parks and Recreation Department. 

Staff Comments 

None 

Commissioner DeWolf moved, Commissioner Manfrey seconded, to adjourn the meeting.

Motion carried unanimously

Adjournment – 7:50 p.m.

Respectfully submitted, Karen Smith Administrative Secretary Parks and Recreation Department

Reviewed by, Robert Walker Director Parks and Recreation Department