MINUTES
SUNNYVALE parks and Recreation Commission
DECEMBER 8, 2004
SALUTE TO FLAG
Chair Arnett led the salute to the flag.
ROLL CALL
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Present: |
Chair Jeff Arnett |
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Vice Chair Raymond Pole |
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Commissioner Howard Chuck |
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Commissioner Robert Lawson |
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Commissioner Robert Locke |
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Staff Present: |
Robert Walker, Director of Parks and Recreation |
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Cathy Merrill, Assistant to the Director |
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Scott Morton, Parks Supervisor |
SCHEDULED PRESENTATION - None
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PUBLIC ANNOUNCEMENTS |
None |
CONSENT CALENDAR
1.A. Approval of Revised Draft Minutes of Regular Meeting of October 13, 2004
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Vice Chair Pole moved, Commissioner Locke seconded, to approve the revised October 13, 2004, Parks and Recreation Commission minutes.
Motion carried unanimously 5-0 |
1.B. Approval of Draft Minutes of Regular Meeting of October 27, 2004
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Commissioner Lawson moved, Commissioner Chuck seconded, to approve the October 27, 2004, Parks and Recreation Commission minutes.
Motion carried unanimously 5-0 |
CITIZENS TO BE HEARD
Chair Arnett opened the meeting for Public Appearances. There were none and the Public Appearances were closed.
PUBLIC HEARINGS/GENERAL BUSINESS
2. Draft RTC – Agreement between City of Sunnyvale and Sunnyvale Gymnastics Club for Use of Community Center Indoor Sports Center, Raynor Activity Center Gymnastics Building and Murphy Park Building (Council Action 12/21/04)
Scott Morton, Parks Supervisor, presented the staff report.
Staff responded to Commissioners’ questions regarding number of participants, rental vs. actual costs to operate the facilities, first priority reservation, scheduled activities in accordance with City policy or facility use, fiscal impact reference, employees’ conflict of interest, termination clause, City’s equipment used by the club, and future amendments to the agreement.
Commissioner Lawson requested a copy of the Facility Use Policies referenced in the agreement. Chair Arnett requested that staff refresh Commissioners’ memory on Relationship Agreements.
Chair Arnett opened the Public Hearing.
Diane LoPresto, President, Sunnyvale Gymnastics Club, spoke in favor of the agreement.
Chair Arnett closed the Public Hearing.
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Commissioner Lawson moved, Commissioner Chuck seconded, to recommend that City Council approve Alternative No. 1: Approve the Agreement Between City of Sunnyvale and Sunnyvale Gymnastics Club, depicted by Attachment A, and authorize the City Manager to enter into said Agreement.
Commissioner Lawson said in the near future he would like to look into the process that staff would use to amend agreements.
Motion carried unanimously 5-0 |
3. Draft RTC – Agreement between City of Sunnyvale and Sunnyvale American Youth Soccer Organization and Sunnyvale Alliance Soccer Club (Council Action 12/21/04)
Scott Morton, Parks Supervisor, presented the staff report.
Staff responded to Commissioners’ questions regarding wording in fiscal impact section and turf care training.
Chair Arnett opened the Public Hearing. There were no appearances and the Public Hearing was closed.
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Chair Pole moved, Commissioner Locke seconded, to recommend that City Council approve Alternative No. 1: Approve the Agreement Between City of Sunnyvale and Sunnyvale American Youth Soccer Organization and Sunnyvale Alliance Soccer Club, depicted by Attachment A, and authorize the City Manager to enter into said Agreement.
Vice Chair Pole said the Commissioners’ comments regarding wording in these agreements should be noted by staff so there is no need to repeat them.
Motion carried unanimously 5-0 |
Commissioner Chuck said this matter is very important and he was surprised that no representatives from the soccer clubs were present.
Commissioners requested that discussion regarding Partnership Agreements and the Agreement Template be agendized for a future meeting.
4. Draft RTC – Agreement between City of Sunnyvale and Sunnyvale National Little League, Sunnyvale/Cupertino Pony Baseball, Sunnyvale Serra Little League, Sunnyvale Metro Little League, Sunnyvale Southern Little League, and Lakewood Pony Baseball (Council Action 12/21/04)
Scott Morton, Parks Supervisor, presented the staff report.
Staff responded to Commissioners’ questions regarding minimum number of members in leagues, consideration of minimum number of teams a league should have to be part of the agreement, consideration if other leagues want to join, and explanation of the fee schedule.
Chair Arnett opened the Public Hearing. There were no appearances and the Public Hearing was closed.
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Commissioner Locke moved, Commissioner Chuck seconded, to recommend that City Council approve Alternative No. 1: Approve the Agreement Between City of Sunnyvale and Sunnyvale National Little League, Sunnyvale/Cupertino Pony Baseball, Sunnyvale Serra Little League, Sunnyvale Metro Little League, Sunnyvale Southern Little League and Lakewood Pony Baseball, depicted by Attachment A, and authorize the City Manager to enter into said Agreement.
Chair Arnett noted that he is an alumnus of Lakewood Baseball and encourages Commissioners to attend the games. It is baseball at its best.
Motion carried unanimously 5-0 |
5. Draft RTC – Agreement between City of Sunnyvale and Girl Scouts of Santa Clara County for Use of Park Buildings (Council Action 12/21/04)
Cathy Merrill, Assistant to the Director, presented the staff report.
Staff responded to Commissioners’ questions regarding number of Sunnyvale troops, why agreement is with Girl Scouts of Santa Clara County versus with only Sunnyvale troops, and volunteer services of the Girl Scouts.
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Commissioner Chuck moved, Commissioner Locke seconded, to recommend that City Council approve Alternative No. 1: Approve the Agreement Between City of Sunnyvale and Girl Scouts of Santa Clara County, depicted by Attachment A, and authorize the City Manager to enter into said Agreement. |
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Vice Chair Pole offered a friendly amendment to remove the volunteer service clause from the agreement. The friendly amendment was not accepted by the makers of the motion. |
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Chair Arnett offered a friendly amendment which was accepted by the makers of the motion and incorporated into the motion below. |
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Commissioner Chuck moved, Commissioner Locke seconded, to recommend that City Council approve Alternative No. 1: Approve the Agreement Between City of Sunnyvale and Girl Scouts of Santa Clara County, depicted by Attachment A, and authorize the City Manager to enter into said Agreement. The Parks and Recreation Commission also recommended that the Girl Scouts specify the neighborhood locations of the troops who will be using the City park buildings (by troop number and/or name) and that language in the Agreement be changed to require a roster noting the residency of each member by a specified date each year, rather than the current language that allows the City to request a roster at any time and the group shall provide it within 30 days of the City’s request.
Chair Arnett noted that the object of the partnership agreement is to benefit Sunnyvale residents and feels it makes sense to be sure what Sunnyvale troops are served by this agreement.
Amended motion carried unanimously 5-0 |
Commissioner Lawson clarified that the intent is to have one request for facilities that covers all the Sunnyvale Girl Scout troops. Staff confirmed.
Commissioner Locke expressed disappointment that there was no representative from the Girl Scouts at the Commission meeting.
NON-AGENDA ITEMS AND COMMENTS
Commissioner Locke complimented Commissioner Lawson on his presentation to Council on December 7, 2004, regarding the proposed 2005 Study Issues.
Staff answered Vice Chair Pole’s questions on the Plaza del Sol design and implementation of Phase II.
Chair Arnett commented on the uncomplimentary Plaza del Sol letter to the editor in the Sunnyvale Sun.
Commissioner Lawson thanked staff for the skate park evaluations article.
Chair Arnett asked staff to agendize the Commission’s new start time for review in six months.
None
INFORMATION ONLY ITEMS
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Staff Liaison Written Report
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Project/Issue Status Update
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Flyer: Ortega Park Playground Ribbon Cutting Ceremony, 12/17/04, 10 a.m.
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Parks for Life by Will LaPage, Parks & Recreation Magazine, November 2004
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Miscellaneous Items of Interest
Commissioner Locke moved, Vice Chair Pole seconded, to adjourn the meeting at 8:57 p.m.
Motion carried unanimously 5 - 0 |
ADJOURNMENT 8:57 p.m.
Respectfully submitted,
Cathy E. Merrill, Assistant to the Director
Parks and Recreation Department
Reviewed by:
Robert A. Walker, Director
Parks and Recreation Department