City of Sunnyvale
Parks and Recreation Commission
february 11, 2004
MINUTES
COMMISSION MEETING
The Parks and Recreation Commission met in regular session in the City Council Chambers, 456 West Olive Avenue, Sunnyvale, CA at 7 p.m. on February 11, 2004, with Chair Arnett presiding.
Call to Order
Chair Arnett called the meeting to order at 7 p.m.
Salute To The Flag
Chair Arnett led the salute to the flag.
Roll Call
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Commissioners Present: |
Chair Jeff Arnett |
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Vice Chair Raymond Pole |
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Robert Lawson |
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Joe Manfrey |
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Commissioner Absent: |
Helen DeWolf (excused) |
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Staff Present: |
Robert A. Walker, Director |
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Cathy Merrill, Assistant to the Director |
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Curtis Black, Superintendent of Parks |
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Karen Smith, Administrative Secretary |
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Vice Chair Pole moved, Commissioner Manfrey seconded, to excuse Commissioner DeWolf’s absence. |
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Motion carried unanimously
DeWolf absent |
Approval of minutes
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Motion carried unanimously
DeWolf absent |
Public Appearances
Chair Arnett opened the meeting for Public Appearances.
Bill Soby, Sunnyvale citizen, addressed the Commission regarding what he perceives to be an age discriminatory billiard policy at the Senior Center; that is, no one under 50 is allowed to play billiards. He recommended a sign-up sheet and time limit on billiard play and also questioned the guest policy. Mr. Soby answered Commissioners’ questions.
Chair Arnett thanked Mr. Soby for his comments and closed the Public Appearances.
General business
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1. |
Draft RTC - Amendment to Fremont High School Swim Pool Agreement and to Sunnyvale Municipal Code Section 10.16.040 (parking) (Council Action 2/24/04) |
Robert Walker, Director, presented the staff report. He discussed background, important elements, fiscal impact and staff’s recommendation.
Discussion and questions followed. Commissioner’s questions regarding the amendment, parking pass system, parking on campus, and number of parking spaces were answered satisfactorily. Director Walker clarified that the Department of Public Safety will not patrol the Fremont High School campus, but they will respond when called by California Sports Center.
Chair Arnett opened the Public Hearing.
There were no appearances and the Public Hearing was closed.
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Commissioner Manfrey moved, Commissioner Lawson seconded, to recommend that Council accept staff’s recommendation, Alternatives No. 1 and 4.
Alternative No. 1: Council authorizes the City Manager to enter into the attached amendment to the July 18, 2000, Agreement with the Fremont Union High School District that allows for City enforcement of parking restrictions on District property.
Alternative 4: Council approves the attached proposed change to the Municipal Code allowing for City enforcement of parking on property not owned by the City under specific conditions. |
Commissioner Manfrey said that if the City and the District are agreeable, then the amendment should be approved and the Municipal Code changed. Commissioner Pole said limiting the parking to 35 spaces was somewhat restrictive for future years but that he would vote in favor of the motion.
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Motion carried unanimously
DeWolf absent |
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2. |
Draft RTC - Proposed Change to Tennis Center License Agreement (Council Action 2/24/04) |
Brian Garrow, proposed new licensee of the Tennis Center, was present and available for questions. Curtis Black, Superintendent of Parks, presented the staff report concerning the modification of the Tennis Center License Agreement to name B. G. Tennis, Inc. as licensee. He discussed background, important elements, fiscal impact and staff’s recommendation.
Discussion followed and questions were answered. Commissioners’ questions included explanation of the different effective date and signature date of contact; liability of corporation versus individual; Department sponsored Tennis Program; definition of “entire working time” of licensee; and definition of Tennis Center food services. Director Walker and Superintendent Black clarified that the only issue before the Commission was to transfer the existing license; there are details that can be cleared up at a later date.
Chair Arnett opened the Public Hearing.
There were no appearances and the Public Hearing was closed.
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Commissioner Lawson moved, Commissioner Manfrey seconded, to recommend that Council approve staff’s recommendation, Alternative No. 1, and to amend the License Agreement definition of “Tennis Center Food Services” to include the sale of food and beverages at the Tennis Center.
Alternative No. 1: City Council approves the License Agreement to operate Sunnyvale Tennis Center be modified to name B. G. Tennis, Inc. as Licensee and authorizes City Manager to effect such a change. |
Commissioner Lawson said he included the revision of the definition of “Tennis Center Food Services” because he assumed that the new licensee would want to have the right to serve food and beverages at the Tennis Center. He said he did not include the revision of the definition of “entire working time” because he assumed that this meant no second job for the licensee.
Commissioner Manfrey said he seconded the motion for the sake of discussion. He said it is clear that the City should agree to the new contract without revising the definition of “Tennis Center Food Services.” He said he would not vote in favor of the motion.
Commissioner Pole said it was his feeling that the contract should be approved without revising the definition of “Tennis Center Food Services.” He said the purpose was to change the licensee from an individual to a corporation.
Director Walker said the change recommended by Commissioner Lawson is a good one, but there are other areas as well that should be changed when negotiating a new agreement at a later date.
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Motion failed, 2-2
Lawson & Arnett – Ayes
Manfrey & Pole – Noes
DeWolf absent |
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Commissioner Manfrey moved, Commissioner Lawson seconded, to recommend that Council approve staff’s recommendation, Alternative No. 1.
Alternative No. 1: City Council approves the License Agreement to operate Sunnyvale Tennis Center be modified to name B. G. Tennis, Inc. as Licensee and authorizes City Manager to effect such a change. |
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Motion carried unanimously
DeWolf absent |
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3. |
Draft RTC - Consideration of Naming Stadium Court at the Sunnyvale Municipal Tennis Center “Jan Young Court” (Council Action 2/24/04) |
Curtis Black, Superintendent of Parks, presented the staff report. He discussed background, Mr. Young’s service and recognition, specific request, City policy, and staff’s recommendations. He also said there would be no fiscal impact to the City and the court would be signed at the expense of the Sunnyvale Tennis Club.
Discussion and questions followed including location, size and wording of plaque.
Chair Arnett opened the Public Hearing.
Mr. Geoff Ainscow, board member and past president of the Sunnyvale Tennis Club, thanked the Commissioners for their support of the Tennis Club’s desire to officially name a court at the Sunnyvale Municipal Tennis Center in honor of Mr. Jan Young. The Commissioners queried Mr. Ainscow regarding the plaque’s size and specific wording.
Chair Arnett thanked Mr. Ainscow for his comments and closed the Public Hearing.
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Commissioner Manfrey moved, Commissioner Lawson seconded, to recommend that Council approve staff’s recommendation, Alternative No. 1.
Alternative No. 1: Approve the naming of court number 16 at the Sunnyvale Municipal Tennis Center as “Jan Young Court” and allow the court to be signed in accordance with Attachment D at the expense of the Sunnyvale Tennis Club. |
Commissioner Manfrey voiced support for recognizing Mr. Young’s contributions to the Tennis Center but questioned the plaque’s size and specific wording. Commissioner Lawson said it was necessary to move quickly. Commissioner Pole said he would vote in favor of the motion because the intent is there. Chair Arnett thanked staff for preparing the report so quickly. He said naming of the court should not be taken lightly; lifetime contributions are being recognized.
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Motion carried unanimously
DeWolf absent |
information Only Items
Staff Report
Ms. Merrill’s said her staff report would stand as submitted.
Ms. Merrill noted the following items:
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New start time (5:30 p.m.) for the Joint Parks & Recreation and Arts Commissions Study Session on February 25, 2004, titled Roles of Commissions and Staff, to be held in the Council Chambers. Vice Mayor Chu and possibly Mayor Howe will attend.
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Second Study Session on February 25, 2004, to start at the conclusion of the regular Commission meeting, will focus on reviewing the existing policies on youth rates and receive Commissioners’ feedback and input. In response to Commissioner Pole, Ms. Merrill said she would determine if any informational materials could be available before the Study Session. Director Walker said some source documents were the Recreation Sub-Elements and Activity Guide.
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Special Council Budget Meetings for Public Input - Service Reviews, Preliminary Budget, Service Ranking and Priority Setting, and Council Policy Direction - March 13, March 20, April 10 and April 17, 2004, 8:30 a.m. – 5 p.m., Council Chambers. Ms. Merrill will send Commissioners a blank copy of the Service Review Worksheets that staff will be completing at Council’s request.
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Revised Commission Calendar distributed.
Other Reports
Project/Issue Status Update
Communications
Communications distributed at the meeting:
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1. |
Senior Center Lunch Program Tally, FY 03/04, Accounting Periods 1 through 8, 7/1/03 through 2/13/04 |
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2. |
Commission Calendar Master Work Plan, Revised 2/10/04 |
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News Article: Sunnyvale Sun, 2/11/04, Council, public to have more say in budget |
Commissioners’ packets contained the following communications:
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RTC For Information Only
RTC 04-032, 2004 Boards and Commissions Recruitment Plan |
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Final RTC
RTC 04-045 Proposed Renewal of Maintenance, Operation and Use Agreement for Challenge Ropes Course at Baylands Park |
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3. |
Master Work Plan Calendar, Revised 2/3/04 |
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4. |
Information on Sunnyvale Below Market Rate (BMR) Home Ownership Program |
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5. |
Active Senior Newsletter, Cupertino Senior Center, 2/4/04, Budget Shortfall Impacts Senior Center |
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Miscellaneous Items of Interest |
Non-agenda items & comments
Commissioner Comments
Commissioner Manfrey asked staff to provide the Commission with information on Senior Center policies regarding guests and billiard play. Director Walker said the information would be provided in Ms. Merrill’s next staff report.
Vice Chair Pole asked if there was any further report on the Senior Center Lunch Program. Ms. Merrill said Customer Satisfaction Measures for the Senior Lunch Program would be forthcoming.
Commissioner Lawson said he feels that the billiard policy is a staff issue, but he said it would be helpful if the Senior Center front desk staff had written regulations; billiard play time limit and sign-in sheet would be appropriate.
Commissioner Lawson said the present is a very appropriate time to make reasonable changes to the proposed Tennis Center License Agreement so that both parties are comfortable with the long-range relationship.
Chair Arnett said he participated in the Basketball Shoot-Out at Columbia Neighborhood Center on February 6, 2004.
Staff Comments
None
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Vice Chair Pole moved, Commissioner Manfrey seconded, to adjourn the meeting. |
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Motion carried unanimously
DeWolf absent |
Adjournment – 8:30 p.m.
Respectfully submitted,
Karen Smith
Administrative Secretary
Parks and Recreation Department
Reviewed by,
Cathy Merrill
Assistant to the Director
Parks and Recreation Department