MINUTES
PARKS AND RECREATION COMMISSION
AUGUST 10, 2005
The Parks and Recreation Commission adjourned from 6:30 p.m. Training Session on the Study Issues Process held in the City Hall West Conference Room and met in regular session in the City Hall Council Chambers, 456 W. Olive Avenue, Sunnyvale, CA at 7:30 p.m. with Chair Lawson presiding.
SALUTE TO THE FLAG
ROLL CALL
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Present: |
Chair Robert Lawson |
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Vice Chair Robert Locke |
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Commissioner Howard Chuck |
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Commissioner Bob Kinder |
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Commissioner Richard Oliver |
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Staff Present: |
David Lewis, Director |
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Cathy Merrill, Assistant to the Director |
CONSENT CALENDAR
1.A. Approval of Draft Minutes from Regular Meeting of July 13, 2005
Vice Chair Locke moved, Commissioner Kinder seconded, to approve the July 13, 2005, Parks and Recreation Commission minutes as amended. Remove reference to Chair and Vice Chair since decision on who would be Chairperson was not yet decided at this point in the meeting. The motion carried unanimously 4-0, with Commissioner Oliver abstaining since he was absent at the July 13, 2005, meeting.
Correction to July 13, 2005, Minutes, page 1:
Vice Chair Commissioner Locke moved, Chair Commissioner Lawson seconded, to excuse Commissioner Chuck’s absence from the June 8, 2005, meeting.
None
PUBLIC HEARINGS/GENERAL BUSINESS
2. Review Commission Meeting Start Time
Chair Lawson polled the Commissioners about their preference regarding the time of day to start future regular Commission meetings.
Chair Lawson opened the Public Hearing. There was no public and the Public Hearing was closed.
Commissioner Oliver moved, Vice Chair Locke seconded, to consider 7:00 p.m. as the start time of future Parks and Recreation Commission meetings, effective September 14, 2005. The motion passed unanimously.
3. Discussion regarding whether to hold a special Commission meeting the week of September 19-23, 2005, regarding RTC and Agenda Noticing.
Ms. Merrill presented the staff report.
Chair Lawson opened the Public Hearing. There was no public and the Public Hearing was closed.
Commissioner Kinder moved, Commissioner Oliver seconded, to not hold a special Commission meeting the week of September 19-23, 2005, to review Study Issue OCM-01, RTC Posting and/or Agenda Noticing Timelines for City Council Agenda Items. The motion carried 4-1, with Vice Chair Locke dissenting.
Vice Chair Locke spoke to his opposition noting that he feels it is important for Council to hear the Commission’s recommendations.
NON-AGENDA ITEMS AND COMMENTS
Vice Chair Locke announced his engagement.
Chair Lawson said he would be absent from the September 14, 2005, meeting.
Commissioners decided to continue receiving Commission meeting packets via email on an experimental basis until staff receives feedback from the Commissioners.
Chair Lawson requested that the following item be added to the October meeting agenda for discussion:
- Consideration of having 2-person subcommittee(s) comprised of Commission members in order to explore specific areas of parks and recreation related services and bring back reports to the full Commission.
Chair Lawson requested that the following item be added to a future agenda for discussion:
- Consideration of suggestion that Commissioners make announcements (as a marketing tool) at Council meetings regarding parks and recreation facilities and/or programs.
Chair Lawson requested that training be provided regarding how staff manages the budget and the concepts behind the Community Recreation (Enterprise) Fund so the Commissioners can increase their understanding.
Chair Lawson asked how Commissioners could take turns appearing before Council to speak regarding Commission’s recommendations. Ask staff to prepare a roster? Ask for volunteers from the Commission? Vice Chair Locke suggested that the Commissioners take an opportunity to volunteer. Commissioner Kinder noted that, being a new Commissioner, he would prefer to volunteer to speak on an item that he is familiar with.
Chair Lawson requested Ms. Merrill to email a reminder to Commissioners one week before the Council meeting when there is a parks and recreation item on the agenda.
Director Lewis said he would be absent from the September meeting due to personal commitments.
Ms. Merrill reminded the Commissioners that they are welcome to attend the October 4, 2005, Council Public Hearing and speak as a citizen regarding the RTC and Agenda Noticing.
Ms. Merrill stated that she would send an email message to the Commissioner(s) who volunteered to present the Commission’s recommendation to Council. At that time, she will also offer to write out the Commission’s recommendation and related notes, if desired by the Commissioner(s).
INFORMATION ONLY ITEMS
- Staff Liaison Written Report
- Miscellaneous Items of Interest
ADJOURNMENT