MINUTES
SUNNYVALE PARKS AND RECREATION COMMISSION
SEPTEMBER 22, 2004
The Parks and Recreation Commission met in regular session in City Council Chambers, 456 West Olive Avenue, Sunnyvale, CA on September 22, 2004, at 7 p.m. with Chair Arnett presiding
ROLL CALL
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Present: |
Chair Jeff Arnett |
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Vice Chair Raymond Pole |
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Commissioner Howard Chuck |
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Commissioner Robert Locke |
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Absent: |
Commissioner Robert Lawson (excused) |
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Staff Present: |
Robert Walker, Director |
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Cathy Merrill, Assistant to the Director |
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Others: |
Jenny Shain, Special Projects Manager |
SCHEDULED PRESENTATION None
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PUBLIC ANNOUNCEMENTS |
A joint Study Session with the Arts Commission and the Parks and Recreation Commission regarding the Swirsky Youth Opportunity Trust Fund was held Wednesday, September 22, 2004, from 6-7 p.m. in Redwood Room #415, across the street from City Hall. |
CONSENT CALENDAR
1.A. Approval of Draft Minutes (Regular Meeting of August 25, 2004)
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Commissioner Locke moved, Vice Chair Pole seconded to approve the August 25, 2004, Parks and Recreation Commission minutes with page two corrected to capitalize the “P” in the name of the Vice Chair Pole under General Business #3.
Motion carried unanimously 4-0
Commissioner Lawson absent |
CITIZENS TO BE HEARD
Chair Arnett opened the meeting for Public Appearances. There were none and the Public Appearances were closed.
PUBLIC HEARINGS/GENERAL BUSINESS
2. Draft RTC - Update Recreation Sub-Element and Open Space Sub-Element (Workplan Only) (Council Action 10/5/04)
Ms. Shain presented the staff report. She noted the Commission has three opportunities for input to the updates of the Recreation Sub-Element and the Open Space Sub-Element: January 12, 2005, Study Session—Review of Draft Community Conditions Section; April 13, 2005, Study Session—Review of Draft Goals, Policies and Action Statements Section and June 14, 2005, Joint Study Session with City Council, the Arts Commission and the Parks and Recreation Commission—prior to release of draft document to the public. In September of 2005, the Arts Commission, Parks and Recreation Commission and the Planning Commission will hold public hearings on the updated Sub-Element prior to Council’s Public Hearing and Adoption of the Sub-Element on Tuesday, October 25, 2005.
In response to Vice Chair Pole, Ms. Shain stated the updated sub-element is focused on the goals and policies rather than trying to solve anticipated issues such as future major open spaces that might be coming available. Instead, a goal may be to increase inventory of parklands or particular types of space. Then, if an opportunity arises, the City has the needs noted and the goals in mind.
Ms. Shain responded to Commissioner Locke that pushing this project back one year makes the existing Sub-Elements another year older and more out of date.
Vice Chair Pole inquired about the amount of time, number of hours and the associated costs needed to produce the report. Ms. Shain replied that the hours are estimated but there are funds budgeted that should cover hours and costs for mapping, facilitating visionary sessions and printing final copies for distribution that should last until the next time the Sub-elements are updated. Ms. Shain clarified that these funds are budgeted in a $40,000 Capital Project #824090 specifically to use for updating the Recreation and Open Space Sub-elements. Staff answered the Commissioners’ questions to their satisfaction.
Chair Arnett opened the floor for Public Hearing. There were no appearances and the Public Hearing was closed.
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Commissioner Locke moved, Commissioner Chuck seconded to recommend Alternative No. 1 – Approve the Work Plan as submitted.
Motion carried unanimously 4-0
Commissioner Lawson absent |
3. Consideration of Study Issues for 2005
Ms. Merrill reviewed the study issue papers from the Commission’s packet mailed September 2, 2004. She noted that at least three more study issue papers are being prepared for Commission consideration. The packet for the October 13th meeting will include all the study issues the Commission will rank. There were no questions from the Commissioners regarding study issue papers at this time.
NON-AGENDA ITEMS AND COMMENTS
Staff responded to Vice Chair Pole that Fremont Pool is open to the public on Sundays for lap swim.
Staff responded to Commissioner's questions that the City promotes only City sponsored events. The Thai Festival was not City sponsored, therefore staff did not notify the Commissioners in advance.
Director Walker noted recent Council actions:
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Council approved RTC-Agreement Between City of Sunnyvale and Sunnyvale Judo Club for Use of the Washington Park Building
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Council approved RTC-Agreement Between City of Sunnyvale and Sunnyvale Pop Warner Football for Use of City Facilities and Play Fields
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Council approved RTC-Agreement Between City of Sunnyvale and Sunnyvale Swim Club for Use of the Swimming Pool and Associated Locker Rooms and Office at Sunnyvale Middle School
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Council approved RTC-Authorization to Submit Grant Application to Satterberg Foundation for Development of Community Gardens
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RTC- Consideration of Memorial for Sunnyvale Residents and City Employees Killed in the Line of Duty – Staff will staff develop a Study Issue Paper for Council consideration and ranking at the December workshop with Arts Commission and Parks and Recreation Commission input.
INFORMATION ONLY ITEMS
ADJOURNMENT - 7:52 p.m.
Respectfully submitted,
Cathy E. Merrill
Assistant to the Director Parks and Recreation Department
Reviewed by:
Robert A. Walker
Director Parks and Recreation Department