SunnyvaleRTC

Traditionally, in January of each year, the City Council fills a number of positions for intergovernmental (IGR) assignments. Attachment A is a list of the current IGR assignments and expiration of terms. All intergovernmental positions that have terms expiring (either due to the bylaws of the organization or by Council policy) and are not appointed by an outside agency, are to be appointed by Council in January. This report provides a short description of each agency, including membership composition and meeting frequency, to assist Councilmembers in that process. Staff recommends Council appoint and ratify intergovernmental assignments as noted in this report.

The City Council annually appoints members to a variety of intergovernmental agencies in order to represent the City's interests and to influence policies and regulations of other agencies. There are some appointments which are made by outside agencies (i.e., Association of Bay Area Governments' Finance and Personnel Committee and Regional Planning Committee.) Council must ratify these appointments. In addition, the Mayor or Mayor's designee has a seat on the Santa Clara County Cities Selection Committee and the Military Affairs Council. The Mayor may also serve on U.S. Conference of Mayors committees.

GOAL 7.3C: Participate in intergovernmental activities, including national, state and regional groups, in order to represent the city's interest, influence policy and regulations, and enhance awareness.

Legislative Policy 7.3.12 - City Council Guidelines and Standards Relating to Staff Assistance, Travel, and Other Resources (Attachment B)

All IGR appointments that expire in January or do not have set term lengths, and are not appointed by outside agencies, are made annually in January. In making appointments, Council should consider the City's overall intergovernmental priorities and the particular interests and backgrounds of individual Councilmembers.

Below is a list of all IGR committees to which Council makes appointments. The current (or former) representative and the new term expiration are listed after the organization in italics.

· San Francisco Bay Area Regional Water System Financing Authority - Risch, 1/07

· Santa Clara County Cities Association, Legislative Action Committee - Risch 1/05

· Santa Clara Valley Water District North Central Zone Advisory Committee, Vice Chair - Fowler, 1/05

· Santa Clara Valley Water District North West Zone Advisory Committee - Walker, 1/05

· Valley Transportation Authority, Board of Directors - Fowler (Interim), through 12/03

· Valley Transportation Authority, CalTrain Policy Advisory Board - Risch, 1/05

· Valley Transportation Authority, Community Oriented Design Enhancement (CODE) Committee - Valerio, 1/05

· Valley Transportation Authority, Community Oriented Design Enhancement (CODE) Committee, Alternate - Risch, 1/05

· Valley Transportation Authority, Policy Advisory Committee, Alternate - Walker 1/05

The following is a short description of each agency, including its membership composition, term of assignment, meeting frequency and monetary compensation (if available at the time this report was published) for the IGR assignments to which Council makes appointments. This list only reflects those agencies for which it is within Council's authority to make appointments. Attachment A includes all the IGR positions and indicates which appointments are ratified, but not made, by Council.

Association of Bay Area Governments (ABAG): ABAG is the regional planning and coordination agency for the nine Bay Area counties and cities within those counties. ABAG also reviews federal grant requests. Each member city or county has one vote on the General Assembly, which meets twice a year (March and October) to set policy for the organization. The City pays dues of approximately $17,500 to ABAG. John Howe is the City's current representative and Tim Rish served as the alternate.

The Bay Area Council and Bay Area Economic Forum were directed to set up a task force to look at improving mobility in the Bay Area by significantly increasing water transportation services and facilities. The task force made recommendations to the state legislature and legislation was enacted to create the Community Advisory Committee. There is no monetary compensation for this appointment. Julia Miller is the City’s current representative.

NOVA Workforce Investment Board (WIB) Membership Selection Committee: The NOVA WIB is a 20 member board that oversees the job training and placement programs in the North Valley cities (Sunnyvale, Santa Clara, Cupertino, Palo Alto, Mountain View, Los Altos). A Selection Committee comprised of a Councilmember, the director of the Chamber of Commerce, and the WIB Chair review applications and make recommendations to the full Council (this process was established by the Council). The Selection Committee meets as needed. There is no monetary compensation for this appointment. Julia Miller is the City's current representative.

San Francisco Bay Area Regional Water System Financing Authority: Created by Senate Bill 1870, which authorizes the Authority to issue revenue bonds until December 31, 2020, following specific procedures, to improve the

reliability of San Francisco's regional water system. Tim Risch served as the City's representative.

Santa Clara County Cities Association (SCCCA): The SCCCA was established in 1990 through a joint powers agreement to develop an effective means to represent the interests of the diverse cities within Santa Clara County in their dealings with other agencies and levels of government. It also functions as a source of education, information, and networking for elected officials. It is governed by a board of directors with one representative from each city. Board meetings are generally the second Thursday of the month at Sunnyvale City Hall. The City pays dues of approximately $6,000 to the SCCCA. Julia Miller is the City's current representative and John Howe is the alternate.

SCCCA - Legislative Action Committee: The SCCCA has a Legislative Action Committee to review legislation and make recommendations to the Board of Directors. The committee also has organized countywide meetings with legislators and coordinated lobbying trips to Sacramento. In the past, the committee has been an informal group of any interested councilmembers or staff (staff can vote if authorized by the member). In 2002 SCCCA voted to change this task force from an informal group to a full committee of the organization. It has also been recommended that the alternate representative to the SCCCA Board from each City also serve as the representative on the Legislative Action Committee. It is not required that each city have a representative, and it could be a staff member, but the SCCCA would prefer to have a Councilmember appointed and attend regularly. Meetings are on the fourth Thursday of the month at 5:30 at Sunnyvale City Hall. Tim Risch served as the City's representative.

Santa Clara County Emergency Preparedness Council: The purpose of this group is to organize and coordinate the emergency activities of the governing bodies and political subdivisions of the county. It is made up of one representative from each city and one representative from the County. Members develop and recommend emergency and mutual aid plans and agreements for adoption by the county and individual cities. Regional coordination is critical for emergency preparedness. The Council meets on the first Thursday of the second month of each quarter. There is no monetary compensation for this appointment. Fred Fowler is the City's current representative.

Santa Clara County Housing Bond Advisory Committee: This group provides advice to the County Board of Supervisors on the Mortgage Credit Certificate Program and the Mortgage Revenue Bond Program, which provide funds for first-time homeowners and for affordable housing. Each member city, as well as the County, and industry officials are represented on the Advisory

Committee. It meets once per year on an as-needed basis. There is no monetary compensation for this appointment. Pat Vorreiter served as the City's representative.

Santa Clara Valley Water District Water Commission: The Water Commission is an advisory panel to the Water District. It is made up of one representative from each city and one representative from the Board of Supervisors. Its primary role is to advise the district on issues such as proposed water rates, district master planning activities, drought planning, legislation impacting the county water supply, and other related water issues. Generally, the Commission meets once or twice a year. Jack Walker served as the City's representative.

Santa Clara Valley Water District North Central Zone Advisory Committee: The basic purpose of the various advisory committees is to oversee the planning, construction and maintenance of all major storm drains in the county. The North Central Zone is comprised of Campbell, Cupertino, Los Gatos, Monte Sereno, San Jose, Santa Clara, Sunnyvale and Saratoga; there also are a county representative and two at-large positions. The City's main concern has been with the on-going maintenance of the storm drain facilities. The North Central Zone currently meets the second Wednesday of February, May, August and November at 9:00 AM. For the most part, the meetings are technical in nature and staff can attend as a voting alternate. Fred Fowler is the City's current representative.

Santa Clara Valley Water District North West Zone Advisory Committee: Same as above, except the North West Zone includes Cupertino, Los Altos, Los Altos Hills, Mountain View, Palo Alto, and Sunnyvale. The committee also has a county representative and two at-large positions. Meetings are the third Wednesday of February, May, August and November. Jack Walker served as the City's representative.

Sustainable Silicon Valley Initiative: The Initiative's goals are to create an environmental management system (EMS) for the region and undertake collaborative projects involving businesses, government agencies, non-government organizations and private citizens to significantly reduce selected environmental or resource pressures. Sponsors of the project are the California Environmental Protection Agency, the Silicon Valley Manufacturing Group and the Silicon Valley Environmental Partnership. Jack Walker served as the City's representative.

Valley Transportation Authority – Board of Directors: The Board consists of 14 members that oversee the activities of, and establish policy for, the Santa Clara Valley Transportation Authority (VTA). Members are selected from city "groups" that equitably allocate seats among the region’s cities and the County according to geographic location and population. The VTA’s mission is to provide the public with a safe and efficient countywide transportation system. In doing this, the VTA oversees major federal, state, and regional transportation funding allocations in Santa Clara County for all types of transportation projects. The VTA is the primary transit service provider and partner as well, including buses, commuter rail, light rail, and paratransit. The VTA also manages major highway and expressway projects in the county. The VTA prepares long range regional transportation plans, as well. Fred Fowler was appointed by Council on December 2^nd as the interim representative to attend the December 4^th Board meeting.

Valley Transportation Authority - Community Oriented Design Enhancement (CODE) Committee: The CODE Committee replaces and expands the role of the Tasman Light Rail Project Art and Aesthetics Committee, which was established in 1994. Its purpose is to oversee the design enhancement process in highway and rail projects within the 1996 Measure A & B Transportation Program. The CODE Committee includes representatives from each city in which a project that is appropriate for enhancements is located. Sunnyvale appoints one City Councilmember, one Arts Commission member, and one staff member from Planning or Public Works. Manuel Valerio served as the City’s representative and Tim Risch served as the alternate.

Valley Transportation Authority - Policy Advisory Committee The Authority is made up of a representative from each city in the county and advises the Transit District Board of Directors on issues such as bus service, light rail, and congestion management. They meet monthly on the second Thursday. Tim Risch served as the City’s representative and Jack Walker served as the alternate.

Appointments by outside agencies are ratified by Council when first made if they have set terms, but annually if they do not have set terms. The appointments listed below are those that do not have set terms and are appointed by outside agencies. These appointments need to be ratified by Council. The current representative is listed with each appointment.

The following appointment has a set term and has recently been appointed by an outside agency, and therefore needs to be ratified by Council. The current representative is listed with the appointment.

The Mayor is the recognized City representative on certain organizations. The organizations are described below:

SCCCA Cities Selection Committee: This organization appoints representatives from Santa Clara County cities to boards, commissions, and agencies as required by law. The membership is made up of the mayor or his/her designee from each city in the county. It appoints to agencies such as the ABAG Executive Board, the Metropolitan Transportation Commission, and the Air Quality Board. It is officially a committee of the Santa Clara County Cities Association and meets as needed to make appointments. Julia Miller served as the City's representative during her term as Mayor.

Military Affairs Council: This group was established several years ago by the Air Force and other resident agencies at Moffett Federal Complex as an informal group to update the resident agencies, the cities of Sunnyvale and Mountain View, and the Chambers of commerce regarding issues related to the Moffett Complex. The Mayor is the official invitee, but he may appoint a designee if he does not wish to serve. Julia Miller served as the City's representative during her term as Mayor.

U.S.

Conference of Mayors: The U.S. Conference of Mayors is the official nonpartisan organization of

U.S.

cities with populations of 30,000 or more. Each city is represented in the Conference by its mayor. The primary roles of the Conference of Mayors are to promote the development of effective national urban/suburban policy, strengthen federal-city relationships, ensure that federal policy meets urban needs, provide mayors with leadership and management tools, and create a forum in which mayors can share ideas and information. Conference membership dues for 2003 were in the amount of $9,218. Julia Miller served on the Conference's Community Development & Housing Committee, International Affairs Committee, and Homeland Security Task Force during her term as Mayor. The Community Development and Housing Committee appointment automatically carries over to the new Mayor. The Mayor may choose to serve on this and other additional committees and must be ratified by Council.

Currently, Councilmembers hold 64 intergovernmental relations committee positions. As noted in Attachment B, City policy directs that "reasonable staff assistance be provided to Councilmembers serving on intergovernmental bodies." A staff person with appropriate expertise is assigned for each committee appointment. To manage limited staffing resources effectively, early in the calendar year staff works with Councilmembers to identify support requirements. Staff support levels can vary greatly. Depending on the committee assignment, staff support will range from "no support" for committees with limited activities, to more extensive support for leadership committee positions. Typically, however, staff support consists of reviewing and advising on upcoming committee agendas for issues pertaining to Sunnyvale, and as needed assisting Council in presenting those issues.

Public contact was made through posting of the Council agenda on the City's official notice bulletin board, posting of the agenda and report on the City's web page, publication of the Council agenda in the San Jose Mercury News, and the availability of the report in the Library and the City Clerk's Office.

1. Appoint representatives to the following intergovernmental relations positions:

· Santa Clara Valley Water District North Central Zone Advisory Committee, Vice Chair

· Valley Transportation Authority, Community Oriented Design Enhancement (CODE) Committee

· Valley Transportation Authority, Community Oriented Design Enhancement (CODE) Committee, Alternate

2. Council ratify the following intergovernmental assignments not directly appointed by the Council:

* SCCCA recommends that Council appoint the same Councilmember to serve as both the Board Alternate and the Legislative Action Committee representative.