Wednesday, August 27, 2003

7:00PM
City Hall - West Conference Room

Sunnyvale City Hall

1.     ROLL CALL

CALL TO ORDER

Meeting called to order by Chair Lee at 7:00 p.m.

2.    APPROVAL OF DRAFT MINUTES June 18, 2003

3.    PUBLIC MEETING ITEMS

Chair Lee opened the Public meeting at 7:32 p.m.

A.   Annual Review of 1^st Draft Consolidated Annual Performance Evaluation Report for Program Year 02-03. (CAPER)

Item continued to HHSC meeting of September 24th.

The following General Fund Outside Group Agencies attended and presented the following overview:

Diana Argabrite, Euphrat Museum, conveyed that the agency offers an after-school art program to approximately 27 fourth, fifth and sixth grade students from five Sunnyvale Elementary Schools.  She included several comments made from several students that have taken the program.

Comm. Rowan asked Ms. Argabrite how students are selected.

Ms. Argabrite responded that they are referred by Community Resource Officers and School Principals.

Jim Telfer, Leadership Sunnyvale, apologized for not attending the presentation meeting of August 13^th and presented an overview of the agency.

Comm. Pathak voiced that prior members have expressed the program is good.

Elaine Curran, Junior Achievement, voiced that she was present to observe the funding recommendation process.

Chair Lee closed the Public meeting at 7:52 p.m.

4.    COMMISSION NEW BUSINESS

A.     Presentation by Linda Kim from Columbia Neighborhood Center re. staff recommendations for funding  FY03-04 Counseling Services at Columbia Neighborhood Center.

Linda Kim, Columbia Neighborhood Center (CNC), presented the following overview regarding the funding for FY03-04 & FY04-05, Counseling Services at Columbia Neighborhood Center:

v      CNC is looking for an agency to provide a minimum of 20 hours per week of on-site counseling to at-risk youth and their families; utilizing 2 licensed or supervised, licensed-eligible staff; have experience and demonstrate willingness to work with CNC's City and School District staff; be flexible with scheduling services; have experience working with families of different cultures and preferably provide bilingual (English & Spanish) staff.

v      Four agencies (Support Network for Battered Women, Family & Children Services, Bill Wilson Center and Community Health Awareness Council) submitted proposals to provide counseling services at CNC during FY03-04 & FY04-05.

v      Staff at CNC evaluated and rated each proposing agency by reviewing the funding proposals and held interviews.

v      Family & Children Services received the highest ranking.

v      Family & Children Services would serve 60 youth and 40 family members with the total grant amount of $39,500 ($56.43 unit cost).

v      The unit cost of $56.43 would cover 10 sessions of service per individual.

v      Staff recommends Family & Children Services be awarded the contract and funding request of $39,500, for FY03-04 to provide mental health counseling services at CNC.

Comm. Pathak asked Ms. Kim if the center provided Domestic Violence services.

Ms. Kim responded "yes".

B.     Discuss Draft RTC re. Outreach Task Force Recommendations in Response to RTC #02-455, Explore Options to Improve Community Outreach.

     Item continued to HHSC meeting of September 24th.

C.     Annual Review of City Code of Ethics.

Item continued to HHSC meeting of September 24th.

5.    COMMISSION OLD BUSINESS

A.   Finalize General Fund Outside Group Agencies funding recommendations for FY03-04.

After considerable discussion regarding the merits of several agency proposals, the following recommendations were made regarding the Outside Group Agencies funding for FY03-04:

6.    HOUSING OFFICER’S REPORT

A.   Report on Below Market Rate Housing Program.

Jennifer Coile, consultant for City of Sunnyvale Housing Division, presented the following overview:

Priorities for Owner & Rental Units:

v      Preference due to Community Contributions.

v      Preference due to Employment.

v      Preference due to Housing Characteristics.

v      Preference due to Household Characteristics.

In addition, Ms. Coile proposed that base rents for the BMR units be established and calculated utilizing HUD Area Median Income for San Jose Metropolitan Statistical Area and the City of Sunnyvale Rent and Vacancy Survey Report.  

The following two examples were presented for calculating the BMR rent:

HUD Area Median Income for San Jose = 95,000 for a three person household, the maximum monthly rent for a two bedroom unit would be:  95,000 x .65 = 61,750 x .30 = 18,525 divided by 12 months = $1,543.75

City of Sunnyvale initial BMR units are set at 20% below median rents as contained in the most recent  Rent and Vacancy Survey Report.  Therefore, if the current report states that the median rent for a two bedroom rental is currently set at $1,335, then the base rent would be:  1,335 x .20 = 267    1,335 - 267 = 1,068

Vice-Chair Smith asked staff when the RTC would be presented to Council.

Ms. Yurutucu responded September 30^th.

7.    OPEN FORUM

8.    REPORT ON COUNCIL MEETINGS

Vice-Chair Smith presented an overview from the July 22^nd Council meeting.

9.    ORAL COMMUNICATION

A.     Housing & Human Services Commission

Chair Lee voiced that he attended the Housing Fair.  He stated that over 500 people attended and the material provided to attendees was useful. 

      B.     Staff

10.          ADJOURNMENT

Chair Lee adjourned the meeting at 10:30 p.m.

     Respectfully Submitted,

________________________

Annabel Yurutucu

Housing Officer