ATTACHMENT I

OUTSIDE GROUPS FUNDING POLICY 5.1.4
ELIGIBILITY STANDARDS

Groups applying for funding must meet the following eligibility criteria:

• Applicant groups must be a recognized co-sponsored club registered with the City's Parks and Recreation Department, or
• The group must be incorporated as a non-profit organization, or be chartered as a local unit and organization so incorporated; and must be tax exempt (non-profits under Section 501(c)(3) of the IRS Code and Section 23701(d) of the California Revenue and Taxation Code).

All groups/agencies applying for funding must have the following:

1. Bylaws
The group must have Bylaws which clearly define the organization's purposes and functions, its organization and the duties, authority and responsibilities of its governing body and officers.

2. Governing Body
Governance of the organization should be vested in a responsible and active board which meets at least quarterly and establishes and enforces policies. The board should be large enough and so structured to be representative of the community it serves. It should have a specific written plan for rotation or other arrangements to provide for new members.

3. Personnel
The organization must provide for adequate administration of the program to insure delivery of the services. The organization must provide that it has a written job description for each staff position and an organizational chart approved by the board. Normally one individual should be designated as the full time director of the organization. Organizations must have a written Affirmative Action Plan. This plan would cover employment of staff members, volunteers and board members and delivery of service to clients.

4. Non-Discrimination
Every organization receiving funds from the City is required to assure that it will conduct its business in compliance with the non-discrimination requirements of the City, State and Federal governments, as applicable. Basically, this means the organization agrees not to participate in any process that discriminates on the basis of race, color, national origin, sex, age, handicapped status or religion. This prohibition against discrimination affects employment practices for the employer as well as the actual delivery of the services.

Programs designed to meet specific needs may target its services to specific groups (e.g., seniors, handicapped, youth).

5. Accounting
Each organization shall maintain accounting records which are in accordance with generally accepted auditing practices, such as described in OMB Circular A-102 or in the American Institute of Certified Public Accountants (AICPA) Accounting and Financial Reports for Non-Profit Corporations.

6. Auditing
The City will require an audit. An organization must have a bi-annual audit conducted and the auditor's report and financial statements prepared in accordance with generally accepted auditing standards as set forth in Standards for Audit of Governmental Organizations, Programs, Activities and Functions.

Organizations applying for funding will be required to submit documentation of the above, where applicable. Specific instructions are provided in the application