INFORMATION/ACTION  ITEMS
COUNCIL DIRECTIONS TO STAFF

Date Assigned	Directive/Action Required	Dept	Due Date	Date Completed
6/11/02 1.	Report on the effectiveness of the Canary Avenue traffic calming plan after one year Action: Construction of traffic calming devices completed on 2/7/03. Staff will report on effectiveness of project in February 2004 in the form of an RTC and will agendize as a Public Hearing item to allow citizen input.	PWD	February 2004
7/16/02 2.	Staff will work with grocery and drug store location specialists and real estate brokers and developers to identify an appropriate commercial site in the SR 237, Lawrence Expressway and Hwy 101 area and then identify bicycle and pedestrian linkages between commercial areas and the residential developments of that area. Staff from Planning, Economic Development and Transportation Divisions will coordinate on this item. A progress report memorandum will be provided to the City Council by January, 2004.	CDD	January 2004
10/22/02 3.	Agendize a request from the School District for funding to contribute to the purchase of a property for teachers after the Housing Mitigation Fee is considered. Action: This item has been suspended indefinitely	CDD	Suspended indefinitely
11/26/02 4.	Staff to assess the need for consultant assistance to review the property/business improvement district option and return to Council for further recommendations and review the possibility of an advisory board regarding Downtown Parking Facilities. In light of budget reduction, staff will pursue this without assistance of a consultant. Staff will work with Downtown property owners and businesses to identify and evaluate options for long-term management of parking district. Report will be filed with Council when resolved, but no later than May, 2004, the latest that Council can take action to initiate election on parking district assessment.	CDD	May 2004
11/26/02 5.	Progress report in December 2003 on implementation of Improved Community Communications and Outreach efforts, and  report on multicultural outreach efforts.	OCM	December 2003
11/26/02 6.	Review Council Action Items from Boards and Commissions no later than one year from November 26, 2002. A progress report will be submitted to Council November 11, 2003	OCM	November 11, 2003
2/25/03 7.	Staff to return to Council in one year with a City Council Community Outreach Program Update, which will be scheduled for February 2004.	OCM	February 2004
3/18/03 8.	Staff to reconcile the numbers from a December 2000 Animal Field Services Proposal to the SVCA compared to the proposal made to the City of Cupertino in March 2003	DPS	September 2003 moved to November 2003 per Bob's meeting with Dave Knapp CM Cupertino
4/1/03 9.	After new Council is seated staff will agendize a study session regarding City Council orientation and training.	OCM	After new Council seated
5/6/03 10.	Staff to agendize an item regarding a Fee Waiver Policy.  Discussion of current practice and potential expansion of this program will be discussed. Report is scheduled for Council meeting of December 16, 2003.	OCM	December 2003
6/3/03 11.	Council directed staff to restructure the Employee Suggestion Program and include the restructured program in the FY 2004/2005 budget.  The HR Supervisor managing the project will meet  with the Personnel Board at their October meeting to review the work plan and solicit ideas from the Board on the new program.  A subcommittee is being formed from members in the Citywide Recognition Committee to collect information on Employee Suggestion Programs best practices from other agencies.  The committee will be formed by October 31, 2003.  The information will be analyzed and the subcommittee is responsible for developing the new proposed program.  The proposed program will be reviewed by the Personnel Board Members by November 30, 2003.  It will be brought to City Council for approval and implementation by December 31, 2003.	HRD	January 2004
8/12/03 12.	Council directed staff to report back to in two years on how the revised lot coverage regulations affect development in single family zoning districts. Over the next 2 years, staff will collect data on the number of single-story homes that utilize the maximum one-story 45% lot coverage and whether any two-story additions necessitated a demolition of first floor area to meet the 40% lot coverage requirement. A memorandum with the above detail will be sent to Council in October, 2005—two years after the effective date of the ordinance.	CDD	October 2005
8/19/03 13.	At the request of Bay Counties Waste Services (BCWS, d.b.a. Specialty Solid Waste), Council placed on its 11/11/03 agenda a presentation by BCWS of its proposal to extend its contract to 27 years.  Staff will prepare an RTC describing the history of the proposal with a recommendation to Council.	DPW	November 11, 2003
8/19/03 14.	Review Housing Mitigation Fee Adjustment in three years. Staff will begin update of nexus study in March, 2006, and report to City Council with recommended adjustment to fee by August, 2006.	CDD	August 2006
8/19/03 15.	Review  the effectiveness of moving the “Citizens to be Heard on Non-Agenda Items” to the beginning of the Council agenda during the3 month  trial period.  Report to Council is scheduled for review prior to new Council being seated.	OCM	November 11, 2003
9/16/03 16.	Staff to return to Council before end of year with an audit policy/audit charter that details the performance audit procedure, responsibilities and steps.	FIN	Prior 12/31/03
9/16/03 17.	CDD staff will coordinate with Public Safety Department and Traffic Engineering Division. A series of meetings will be held with Linnet Lane residents, Cupertino staff, and management of Cupertino Village Shopping Center. Staff will report back to Council by memorandum when these meetings are concluded, but no later than November 11, 2003.	CDD	November 2003
9/16/03 9/30/03 18.	Narcotics enforcement levels in public safety. Return to Council in 3 meetings with plan to develop  measurements of narcotics enforcement levels	DPS OCM	9/30/03 10/21/03 11/11/03
9/16/03 19.	Volunteers in Routine Law Enforcement Project – Return to Council a plan with outcome measures by December 2003, to include quarterly reports.	DPS	Dec. 2003
9/30/03 20.	Televise, with repeats, the LOWV Candidate debates  10/16/03	OCM
9/30/03 21.	Staff and City Attorney to look at wording in BMR contracts to allow economic downturn reductions	CA	10/30/03	Not come back to CC

NEW  Study Issues

Sponsored by Council

2003

Date Requested	Study Issue Title	Requested By	Department	Issue paper submitted
4/1/03	Blockage of travel lanes by debris boxes, containers, etc.	Risch/Walker	PWD	4/22/03
4/22/03	Increase size of street address numbers on buildings	Walker/Howe	CDD	6/6/03
5/2/03	Policy on the use of Consultants	Risch	FIN	6/24/03
5/19/03	Creation of Cable Enterprise Fund and Operating the Cable Franchise as a City Utility	Walker	ITD	Deleted
6/10/03	Temporary Employment Policy	Howe/Miller/Fowler	HRD
	Transit User On-Street Parking in Excess of 72 Hours Code Review	Staff	PWD	6/6/03
	Provide for Greater Enforcement of Art in Private Development Requirements (Review of Public Art Policies)	Arts Commission 1/15/03, 6/18/03	PRD	6/9/03
8/26/03	Requested staff add a legislative item for the Council on cumulative parking impacts (as additional development occurs in high density areas)	Walker	CDD
9/16/03	Explore the possibility of a Gun Amnesty program in Sunnyvale	Miller	DPS
9/30/03	Evaluate the neighborhood associations to see potential effectiveness they have. Inventory, effectiveness, related to districts.	Howe	OCM
9/30/03	Neighborhoods how interact with businesses and vice-versa	Mayor