April 27, 2004

SUBJECT: BOARDS AND COMMISSIONS – QUARTERLY ATTENDANCE – INFORMATION ONLY

Attached are the Boards and Commissions Quarterly Attendance Reports for the period of Spring 2003 through Winter 2004. Those members with substandard attendance have been highlighted. Substandard attendance is defined as attendance less than 75% of regularly scheduled meetings and/or two consecutive unexcused absences over the past twelve months. Board and Commission members attended a total of 225.24 hours during this period.

BACKGROUND

The report has identified the quarters as:

Winter (January 1 – March 31)

Spring (April 1 – June 30)

Summer (July 1 – September 30)

Fall (October 1 – December 31)

When substandard attendance problems are identified, the Mayor may send letters on behalf of the Council to note the attendance problem and ask for improved attendance (Council Policy 7.2.9). The letter may also advise the Board or Commission member of the Charter and Council policies on consecutive unexcused absences; three consecutive absences will result in member’s automatic removal from the Board or Commission.

For the Winter 2004 period, Vinay Bannai, of the Housing and Human Services Commission, missed two out of three meetings with one of the absences being unexcused.

Prepared by:

Donna Biles
Deputy City Clerk

Reviewed by:

Susan Ramos
City Clerk

Approved by:

Amy Chan
City Manager

Attachments:

A. Quarterly Attendance Report (pdf format)