August 10, 2004

SUBJECT: Boards and Commissions Quarterly Attendance – Information Only

Attached are the Boards and Commissions Quarterly Attendance Reports for the period of Summer 2003 through Spring 2004. Those members with substandard attendance have been highlighted. Substandard attendance is defined as attendance less than 75% of regularly scheduled meetings and/or two consecutive unexcused absences over the past twelve months. Board and Commission members attended a total of 231 hours during this period.

The report has identified the quarters as:

Winter (January 1 – March 31)

Spring (April 1 – June 30)

Summer (July 1 – September 30)

Fall (October 1 – December 31)

When substandard attendance problems are identified, the Mayor may send letters on behalf of the Council to note the attendance problem and ask for improved attendance (Council Policy 7.2.9). The letter may also advise the Board or Commission member of the Charter and Council policies on consecutive unexcused absences; three consecutive absences will result in member’s automatic removal from the Board or Commission.

For the Spring 2004 period, Emily Gutierrez and Carole Jevons of the Child Care Advisory Board only attended one out of two meetings. Al Iannotti, of the Housing and Human Services Commission, missed two meetings out of three, but his term expired in June 2004. Charles Hungerford, of the Planning Commission, missed four out of nine meetings. However, three of the absences were absences of special meetings where there was only one subject on the agenda and Mr. Hungerford was required to abstain due to a conflict of interest that precluded his participation

Prepared by:

Donna Biles
Deputy City Clerk

Reviewed by:

Susan Ramos
City Clerk

Approved by:

Amy Chan
City Manager

Attachments
Quarterly Attendance Report (.pdf format)