CLOSED SESSION: 1.      Employee Leave Donation Program Related to Layoffs Occurring in January and February Of 2004 West Conference Room 6:00 p.m.   2.      Personnel Matters - SEA Labor Negotiations Pursuant To G.C. Section 54957.6 West Conference Room, 6:15 p.m.   STUDY SESSION: 2004/2005 Budget Process and Fiscal Issues Workshop Process West Conference Room, 7:00 p.m.

City Council Meeting Location: Council Chambers 456 West Olive Avenue Sunnyvale, California

AGENDA
SUNNYVALE CITY COUNCIL
JANUARY 13, 2004
7:30 P.M.

SALUTE TO THE FLAG

ROLL CALL

SPECIAL ORDER OF THE DAY

2003 Holiday Decoration Winners

PUBLIC ANNOUNCEMENTS

(Speakers are limited to 3 minutes for announcements of community events, programs, or recognition)

CONSENT CALENDAR

1.A.	MOTION	Approval of Draft Minutes (January 6, 2004)
1.B.	MOTION	Approval of Information/Action Items - Council Directions to Staff

Fiscal Items

1.C.	MOTION RTC 04-017	List of Claims and Bills Approved for Payment by the City Manager (List Nos. 177 and 178)
1.D.	MOTION RTC 04-013	Acceptance of the Office of Traffic Safety Grant for Speed Radar Signs and Budget Modification No. 21

Other Items

1.E.	MOTION RTC 04-014	Annual Membership Dues for Intergovernmental Associations
1.F.	ORDINANCE NO. 2742-04	Adopting a Fourth Amendment to the Redevelopment Plan for the Central Core Redevelopment Project Area
CITIZENS TO BE HEARD			This category is limited to 15 minutes, with a maximum of three minutes per speaker.  If you wish to address the Council, please complete a speaker's card and give it to the City Clerk. If your subject is not on the agenda, you will be recognized at this time; but the Brown Act (Open Meeting Law) does not allow action by Council Members.  If you wish to speak to a subject listed on the agenda, you will be recognized at the time the item is being considered by Council.

PUBLIC HEARINGS/GENERAL BUSINESS

2.	MOTION RTC 04-020	Update on Improving Communications and Outreach Efforts, Including Outreach to Multicultural Populations
3.	MOTION RTC 04-012	Current Fee Waiver Practices and the Feasibility of City-Wide Fee Waiver Policy
4.	NO ACTION RTC 04-015	Neighborhood Preservation Program Update
5.	MOTION RTC 04-018	2004 Intergovernmental Relations Priorities and Legislative Action Policies
6.	MOTION RTC 04-019	City Council Intergovernmental Assignments
7.	MOTION RTC 04-022	Adoption of 2004 Council Study Calendar and Study Issues Priority List and Budget Modification No. 24
8.	MOTION RTC 04-016	Pre-Appeal of the Planning Commission Agenda of January 26, 2004 and Administrative Hearing Agenda of January 28, 2004

NON-AGENDA ITEMS & COMMENTS

COUNCIL

STAFF

ADJOURNMENT

INFORMATION ONLY ITEMS

Draft Study Issues Calendar (Pending Approval on January 13, 2004)

Status Report of Business License Process Improvements, RTC 04-021

Bicycle and Pedestrian Advisory Committee Approved Minutes of November 20, 2003

Bicycle and Pedestrian Advisory Committee Unapproved Minutes of December 18, 2003

Parks and Recreation Unapproved Minutes of December 10, 2003 

Notice to the Public:

City Council agenda information is available by calling SunDial at 408/774-0262, Code 122.  The agenda reports to council (RTCs) may be viewed on the City’s web site or at the Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, after 5:00 p.m. on the Fridays prior to Tuesday City Council meetings.  Please contact the City Clerk’s Office at 408/730-7483 for specific questions regarding the agenda.

PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the City Clerk at or before the public hearing.  PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (408) 730-7483.  Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II) 

GUIDELINES FOR ADDRESSING THE CITY COUNCIL

Public Announcements – Beginning of Council Meeting

• 3 minutes or less per speaker.
• Speakers are requested to give their name (address is optional).
• Recognition of a special achievement.
• Announcement of public event with definite time and date.
• Public events that are of community-wide interest that occur on annual basis. (only announce one time).

Public Hearings – Order of Hearing as Follows:

• Opening remarks by the applicant (if applicable).
• Speakers are requested to give their name (address is optional).
• Anyone interested in addressing the Council (may only speak one time).
• Closing remarks by the applicant (if applicable).
• Time limit of 3 minutes per person (to be extended at discretion of Mayor).  Please make comments brief and be prepared to provide new input.

Citizens to be Heard

• Any item relevant to the City of Sunnyvale.
• Speakers are requested to give their name (address is optional).
• Speakers are to turn in a Speaker Card to the City Clerk.
• Items not on the agenda.
• Items that do not fall within the scope of the Public Announcement section.
• Time limit of 3 minutes, 15 minutes total for this category (to be extended or continued to end of Council business, at the discretion of the Mayor).  Limit to one appearance during this section.

Planning a presentation for a Council Meeting?

To assist you in utilizing the technology available in the Council Chambers, the publication “How to Make Your Presentation More Effective” (pdf format) may be helpful. Copies are available on the table located in the back of the Council Chambers prior to scheduled City Council and Planning Commission meetings.  You may also pick up a copy at the City Clerk’s Office or the One Stop Permit Center during normal business hours.   

If you wish to provide the City Council with copies of any handout materials you are presenting, please provide 12 copies of the materials to the Deputy City Clerk (located to the left of the Council dais).  The City Clerk will pass your materials to the Council.

SCHEDULED COUNCIL MEETINGS

DATE	MEETING	TIME	PLACE
January 27, 2004	City Council Meeting	7:30 p.m.	Council Chambers
February 3, 2004	Study Session: IGR Update	6:30 p.m.	West Conf. Room
February 3, 2004	Study Session: Sustainable Development and Green Building Policies and Guidelines	6:30 p.m.	West Conf. Room
February 3, 2004	City Council Meeting	7:30 p.m.	Council Chambers
February 10, 2004	Fiscal Issue Workshop	6 p.m.	West Conf. Room
February 10, 2004	City Council Meeting	7:30 p.m.	Council Chambers
February 24, 2004	City Council Meeting	7:30 p.m.	Council Chambers

OTHER SCHEDULED MEETINGS 

January 14, 2004	Parks and Recreation Commission	7 p.m.	Council Chambers
January 15, 2004	Bicycle & Pedestrian Advisory Committee	6:30 p.m.	Garden Conf. Room
January 21, 2004	Arts Commission	7 p.m.	Council Chambers
January 26, 2004	Planning Commission Study Session	7 p.m.	West Conf. Room
January 26, 2004	Planning Commission Public Hearing	8 p.m.	Council Chambers
January 28, 2004	Housing and Human Services Commission	7 p.m.	West Conf. Room
January 28, 2004	Parks and Recreation Commission, Study Session: Senior Lunch Program	5:30 p.m.	Annex Conf. Room
January 28, 2004	Parks and Recreation Commission	7 p.m.	Council Chambers
February 2, 2004	Board of Library Trustees	7 p.m.	Council Chambers
February 9, 2004	Planning Commission Study Session	7 p.m.	West Conf. Room
February 9, 2004	Planning Commission Public Hearing	8 p.m.	Council Chambers
February 11, 2004	Parks and Recreation Commission	7 p.m.	Council Chambers
February 12, 2004	Housing and Human Services Commission	7 p.m.	West Conf. Room
February 18, 2004	Arts Commission	7 p.m.	Council Chambers

CHANNEL 18 – KSUN

January 14, 2004	City Council Meeting - Replay of January 13, 2004	7:30 p.m.
January 17, 2004	City Council Meeting - Replay of January 13, 2004	4 p.m.
January 27, 2004	City Council Meeting - Live	7:30 p.m.
January 28, 2004	City Council Meeting - Replay of January 27, 2004	7:30 p.m.
January 31, 2004	City Council Meeting - Replay of January 27, 2004	4 p.m.
February 3, 2004	City Council Meeting - Live	7:30 p.m.
February 4, 2004	City Council Meeting - Replay of February 3, 2004	7:30 p.m.
February 7, 2004	City Council Meeting - Replay of February 3, 2004	4 p.m.
February 10, 2004	City Council Meeting - Live	7:30 p.m.
February 11, 2004	City Council Meeting - Replay of February 10, 2004	7:30 p.m.
February 14, 2004	City Council Meeting - Replay of February 10, 2004	4 p.m.