January 27, 2004

SUBJECT: BOARDS AND COMMISSIONS – QUARTERLY ATTENDANCE – INFORMATION ONLY

REPORT IN BRIEF

Attached are the Boards and Commissions Quarterly Attendance Reports for the period of Winter 2003 through Fall 2003.  Those members with substandard attendance have been highlighted.  Substandard attendance is defined as attendance less than 75% of regularly scheduled meetings and/or two consecutive unexcused absences over the past twelve months.  Board and Commission members attended a total of 241.67 hours during this period.

BACKGROUND

The report has identified the quarters as:

Winter     (January 1 – March 31)

Spring     (April 1 – June 30)

Summer  (July 1 – September 30)

Fall         (October 1 – December 31)

EXISTING POLICY

When substandard attendance problems are identified, the Mayor may send letters on behalf of the Council to note the attendance problem and ask for improved attendance (Council Policy 7.2.9). The letter may also advise the Board or Commission member of the Charter and Council policies on consecutive unexcused absences; three consecutive absences will result in member’s automatic removal from the Board or Commission.

DISCUSSION

For the Fall 2003 reporting period, Hilal Ozdemir, of the Child Care Advisory Board, had a substandard attendance record having attended neither of the two scheduled meetings.  Also, Al Iannotti, of the Housing and Human Services Commission, did not attend either of the two scheduled meetings.  A letter from the Mayor, on behalf of the Council, will be sent to Ms. Ozdemir and Mr. Iannotti which will advise him of attendance policies and Council’s expectation that they should strive to attend more meetings. 

Prepared by:

Donna Biles
Deputy City Clerk

Reviewed by:

Susan Ramos
City Clerk

Approved by:

Amy Chan
Acting City Manager

Attachments

A. Quarterly Attendance Report (pdf format)