January 27, 2004

SUBJECT: 2004 BOARDS AND COMMISSIONS RECRUITMENT PLAN

REPORT IN BRIEF

The following report outlines the proposed recruitment plan for 2004 Boards and Commissions vacancies.  Staff recommends the Council approve the proposed plan which includes a year-round recruitment schedule.  Please note Council’s interview dates.

BACKGROUND

Boards and Commissions recruitment is conducted in a two-phase process. Phase I, which is conducted in the spring of the year, begins in March and ends in June. Phase II begins in September and ends in December. Phase I is devoted to recruiting for all vacancies for which completed terms have expired, as well as any prior unfilled vacancies. Phase II is aimed at filling continuing vacancies or mid-term vacancies that may occur because of resignations. There are 25 vacancies expected to be filled during Phase I. Attachment A lists the vacancies and the member whose term will expire in June. Any mid-year vacancies will be filled in December 2004. 

DISCUSSION

Success of the Boards and Commissions recruitment is based on three main objectives: to adequately inform and prepare the community; to conduct a fair selection process; and to proceed on a timely basis with the appointment of candidates.

Applicants will be encouraged to attend a recruitment information meeting that will be offered prior to the application deadline. Applicants are also advised to attend at least two meetings of the Board or Commission for which they intend to apply. Although fewer vacancies is anticipated in the Phase II recruitment, a similar recruitment schedule will be followed.

If the proposed plan is approved, staff will add these dates to the 2004 tentative Council Meeting Agenda Calendar.  For your convenience, staff has attached excerpts of the Council Agenda Calendar and Council Activity Calendar for the months of June and December so Council can review what other meetings are scheduled during this timeframe. 

The 2004 Boards and Commissions Recruitment Plan is as follows: 

FISCAL IMPACT

None

PUBLIC CONTACT

This report was included in the publication and posting of the Council agenda on the City’s official bulletin board, the City’s web page, and the San Jose Mercury News.  This report is also available at the Sunnyvale Public Library and the City Clerk’s Office.

ALTERNATIVES

1. Approve the 2004 recruitment plan as submitted.

2. Modify the 2004 recruitment plan.

RECOMMENDATION

Staff recommends #1.

Prepared by:

Donna Biles
Deputy City Clerk

Reviewed by:

Susan Ramos
City Clerk

Approved by:

Amy Chan
Acting City Manager

Attachments

A. List of Boards and Commission Seats Expiring June 30, 2004

B. Agenda Calendar for month of June and December

C. Council Calendar for the month of June and December