Date

Assigned

Directive/Action Required

Dept

Due Date

Date Completed

6/11/02

1.

Report on the effectiveness of the Canary Avenue traffic calming plan after one year

Action: Construction of traffic calming devices completed on 2/7/03. Staff will report on effectiveness of project in February 2004 in the form of an RTC and will agendize as a Public Hearing item to allow citizen input.

PWD

February 2004

7/16/02

2.

Staff will work with grocery and drug store location specialists and real estate brokers and developers to identify an appropriate commercial site in the SR 237, Lawrence Expressway and Hwy 101 area and then identify bicycle and pedestrian linkages between commercial areas and the residential developments of that area. Staff from Planning, Economic Development and Transportation Divisions will coordinate on this item. A progress report memorandum will be provided to the City Council by January, 2004.

CDD

January 2004

11/26/02

3.

Staff to assess the need for consultant assistance to review the property /business improvement district option and return to Council for further recommendations and review the possibility of an advisory board regarding Downtown Parking Facilities. In light of budget reduction, staff will pursue this without assistance of a consultant. Staff will work with Downtown property owners and businesses to identify and evaluate options for long-term management of parking district. Report will be filed with Council when resolved, but no later than May, 2004, the latest that Council can take action to initiate election on parking district assessment.

CDD

May 2004

11/26/02

4.

Progress report in December 2003 on implementation of Improved Community Communications and Outreach efforts, and  report on multicultural outreach efforts.

OCM

December 2003

January 13, 2004

2/25/03

5.

Staff to return to Council in one year with a City Council Community Outreach Program Update, which will be scheduled for February 2004.

OCM

February 2004

5/6/03

6.

Staff to agendize an item regarding a Fee Waiver Policy.  Discussion of current practice and potential expansion of this program will be discussed.

OCM

December 16, 2003

January 6, 2004

6/3/03

7.

Council directed staff to restructure the Employee Suggestion Program and include the restructured program in the FY 2004/2005 budget.  The HR Supervisor managing the project will meet  with the Personnel Board at their October meeting to review the work plan and solicit ideas from the Board on the new program.  A subcommittee is being formed from members in the Citywide Recognition Committee to collect information on Employee Suggestion Programs best practices from other agencies.  The committee will be formed by October 31, 2003.  The information will be analyzed and the subcommittee is responsible for developing the new proposed program.  The proposed program will be reviewed by the Personnel Board Members by November 30, 2003.  It will be brought to City Council for approval and implementation by January 27, 2004.

HRD

January 27,

2004

8/12/03

8.

Council directed staff to report back to in two years on how the revised lot coverage regulations affect development in single family zoning districts. Over the next 2 years, staff will collect data on the number of single-story homes that utilize the maximum one-story 45% lot coverage and whether any two-story additions necessitated a demolition of first floor area to meet the 40% lot coverage requirement. A memorandum with the above detail will be sent to Council in October, 2005—two years after the effective date of the ordinance.

CDD

October 2005

8/19/03

9.

Review Housing Mitigation Fee Adjustment in three years. Staff will begin update of nexus study in March, 2006, and report to City Council with recommended adjustment to fee by August, 2006.

CDD

August 2006

10/21/03

10.

Outreach Task Force recommendations with modifications that expanded notice for 2^nd story additions be on a one year trial basis to evaluate and then come back to Council as to whether it is cost effective as to if it is generating more people that show interest

OCM

December 2004

1/6/04

11.

Provide Council member Miller with new language for a study issue item  from 12/18 entitled “Miscellaneous Permits”

CDD

1/04

1/16/04  (in CM’s report to Council)

Date Requested

Study Issue Title

Requested By

Department

Issue paper

submitted

1/13/04

12.

Provide updated version of open consulting agreements list; provide details of payments made to California Space Authority, Transcor, Bergenhauser Consulting; provide an update of the open consulting agreements list dated April 30, 2003 and every six months thereafter to Council

Miller

FIN

1/13/04

13.

Provide an updated consultant agreement for Bergenhauser Consulting to Council as well as detailed billing for last six months and strike out confidential individual names from the list

Howe

FIN

1/23

1/13/04

14.

Provide latest update regarding Moffett Airfield

Miller

OCM

1/13/04

15.

Add to list of appointments: Council Member Chu to the Environmental Quality Advisory Board for LOCC; and Council Member Swegles to the Housing and Community Development of LOCC

Chu

OCM

1/13/04

16.

Provide information to Council Member Swegles regarding the process for the appointment to the Moffett Advisory Board on its clean up efforts

Howe

OCM

1/13/04

17.

Add to Attachment A list the appointments for Council Member Miller to the National League of Cities—as Board member to the Women in Municipal Government for an additional two years and to the Employee Relations of the League Policy Committee

Miller

OCM

1/13/04

18.

Find alternate date for CDD #35 study issue (ranked #3) Allowable Construction Hours, to an earlier date from of August 18. Don’t move CDD #29 (ranked #1) Board on Accessibility for the Physically Challenged, to a date later than CDD #35

Miller

CDD

Done 1/16/04

Date Issue Raised

Name

Issue

Dept

Date Issue Addressed

12/16/03

Citizen at Council meeting

Stop Sign at JC Penny’s hazard

CDD

Letter sent to James Barron 1/2/04

1/6/04

Citizen at Council meeting

Library’s fireplace operation

LIB

1/13/04

Citizen at Council meeting

SaberCats tent application: Defer planting trees/bushes until City meets  with School District regarding status of property

CDD

1/13/04

Citizen at Council meeting

City Attorney to review the procedures involving a tree removal action taken by Planning Commission at its last meeting.

OCA

8/12/03

#1

RTC 03-273

California Energy Commission Grant for Traffic Signal Battery Backup Systems

CEC Grant

Gas Tax

$67,200

$75,100

7/22/03

#2

RTC 03-250

Funding Request to Supplement the Underground Storage Tank Upgrades Project

1,  Gen Services/Fleet Sub-fund Equipment Replacement Reserve

$75,000

7/22/03

#3

RTC 03-240

Funding Request for a Contribution to the Housing Trust of Santa Clara County

1. Housing Mitigation Sub-fund reserves

$500,000

7/15/03

#4

RTC 03-246

Award of Bid #F0205-97 and Budget Modification No. 4 for the Sunnyvale Downtown Plaza (RTC#03-246)

1.Park Dedication Fund

2. 823490-Downtown Public Improvements

$447,548

$1,458,888

7/22/03

#5

RDA 03-005

Authorization to Issue Tax Allocation Bonds to Refund the Tax Allocation Refunding Bonds, Series 1992

1. 2003 Tax Allocation Bonds Refunding

$204,000

7/22/03

#6

RTC 03-257

Establish First-Time Homebuyer Support Program

1. Housing Mitigation Fund – BMR In-Lieu Reserve

$540,000

9/23/03

#8

RTC 03-330

Sunnyvale Multimodal Transit Station Project