INFORMATION/ACTION  ITEMS

COUNCIL DIRECTIONS TO STAFF          

Date Assigned	Directive/Action Required	Dept	Due Date	Date Completed
6/11/02 1.	Report on the effectiveness of the Canary Avenue traffic calming plan after one year Action: Construction of traffic calming devices completed on 2/7/03. Staff will report on effectiveness of project in February 2004 in the form of an RTC and will agendize as a Public Hearing item to allow citizen input.	PWD	February 2004
7/16/02 2.	Staff will work with grocery and drug store location specialists and real estate brokers and developers to identify an appropriate commercial site in the SR 237, Lawrence Expressway and Hwy 101 area and then identify bicycle and pedestrian linkages between commercial areas and the residential developments of that area. Staff from Planning, Economic Development and Transportation Divisions will coordinate on this item. A progress report memorandum will be provided to the City Council by January, 2004.	CDD	January 2004
11/26/02 3.	Staff to assess the need for consultant assistance to review the property /business improvement district option and return to Council for further recommendations and review the possibility of an advisory board regarding Downtown Parking Facilities. In light of budget reduction, staff will pursue this without assistance of a consultant. Staff will work with Downtown property owners and businesses to identify and evaluate options for long-term management of parking district. Report will be filed with Council when resolved, but no later than May, 2004, the latest that Council can take action to initiate election on parking district assessment.	CDD	May 2004
11/26/02 4.	Progress report in December 2003 on implementation of Improved Community Communications and Outreach efforts, and  report on multicultural outreach efforts.	OCM	December 2003 January 13, 2004
2/25/03 5.	Staff to return to Council in one year with a City Council Community Outreach Program Update, which will be scheduled for February 2004.	OCM	February 2004
5/6/03 6.	Staff to agendize an item regarding a Fee Waiver Policy.  Discussion of current practice and potential expansion of this program will be discussed.	OCM	December 16, 2003 January 6, 2004
6/3/03 7.	Council directed staff to restructure the Employee Suggestion Program and include the restructured program in the FY 2004/2005 budget.  The HR Supervisor managing the project will meet  with the Personnel Board at their October meeting to review the work plan and solicit ideas from the Board on the new program.  A subcommittee is being formed from members in the Citywide Recognition Committee to collect information on Employee Suggestion Programs best practices from other agencies.  The committee will be formed by October 31, 2003.  The information will be analyzed and the subcommittee is responsible for developing the new proposed program.  The proposed program will be reviewed by the Personnel Board Members by November 30, 2003.  It will be brought to City Council for approval and implementation by January 27, 2004.	HRD	January 27, 2004
8/12/03 8.	Council directed staff to report back to in two years on how the revised lot coverage regulations affect development in single family zoning districts. Over the next 2 years, staff will collect data on the number of single-story homes that utilize the maximum one-story 45% lot coverage and whether any two-story additions necessitated a demolition of first floor area to meet the 40% lot coverage requirement. A memorandum with the above detail will be sent to Council in October, 2005—two years after the effective date of the ordinance.	CDD	October 2005
8/19/03 9.	Review Housing Mitigation Fee Adjustment in three years. Staff will begin update of nexus study in March, 2006, and report to City Council with recommended adjustment to fee by August, 2006.	CDD	August 2006
10/21/03 10.	Outreach Task Force recommendations with modifications that expanded notice for 2nd story additions be on a one year trial basis to evaluate and then come back to Council as to whether it is cost effective as to if it is generating more people that show interest	OCM	December 2004
1/6/04 11.	Provide Council member Miller with new language for a study issue item  from 12/18 entitled “Miscellaneous Permits”	CDD

NEW  Study Issues

Sponsored by Council

2004

Date Requested	Study Issue Title	Requested By	Department	Issue paper submitted

CITIZEN CONCERNS
Date Issue Raised	Name	Issue	Dept	Date Issue Addressed
12/16/03	Citizen at Council meeting	Stop Sign at JC Penny’s hazard	CDD
1/6/04	Citizen at Council meeting	Library’s fireplace operation	LIB

BUDGET MODIFICATIONS FOR FISCAL YEAR 2003/2004

Approved	Budget Mod. No. RTC #	Subject	Fund	$ Amount
8/12/03	#1 RTC 03-273	California Energy Commission Grant for Traffic Signal Battery Backup Systems	1.      CEC Grant 2.      Gas Tax	$67,200 $75,100
7/22/03	#2 RTC 03-250	Funding Request to Supplement the Underground Storage Tank Upgrades Project	1,  Gen Services/Fleet Sub-fund Equipment Replacement Reserve	$75,000
7/22/03	#3 RTC 03-240	Funding Request for a Contribution to the Housing Trust of Santa Clara County	1. Housing Mitigation Sub-fund reserves	$500,000
7/15/03	#4 RTC 03-246	Award of Bid #F0205-97 and Budget Modification No. 4 for the Sunnyvale Downtown Plaza (RTC#03-246)	1.Park Dedication Fund 2. 823490-Downtown Public Improvements	$447,548   $1,458,888
7/22/03	#5 RDA 03-005	Authorization to Issue Tax Allocation Bonds to Refund the Tax Allocation Refunding Bonds, Series 1992	1. 2003 Tax Allocation Bonds Refunding	$204,000
7/22/03	#6 RTC 03-257	Establish First-Time Homebuyer Support Program	1. Housing Mitigation Fund – BMR In-Lieu Reserve	$540,000
9/23/03	#8 RTC 03-330	Sunnyvale Multimodal Transit Station Project	1. VTA	$136,000
10/7/03	#9 RTC 03-349	Continuation of Bureau of Justice Assistance Block Grant	1.      BJA Grant 2.      Gen. Fund	($7,668) ($854)
10/14/03	#10 RTC 03-354	FY 2003/2004 - Recommendations of General Fund Support: Outside Group Funding Projects	1. Human Services Outside Group Funding Project (GF) #819720	$141,120
9/30/03	#11 RTC 03-333	OES Grant	1. OES Grant Activity 422200-Provide for Compliance of Permitted	$10,000  $2,500
11/11/03	#12 RTC 03-398	FY 2002/2003 Project and Equipment Carryover	Various Funds	$57,315,779
10/21/03	#13 RTC 03-365	Amendment of Existing Contract for Downtown Development Economic Analysis	1. TAB Bond Savings	$50,000
11/11/03	#14 RTC 03-386	TDA Grant	1. TDA	$50,152
11/11/03	CC RTC 03-401	Reimbursement of Attorney Fees for Vice Mayor Risch	1. Fiscal Uncertainties	$7,820
12/2/03