June 8, 2004

SUBJECT: Award of Bid No. F0304-62 for Police Patrol Sedans

Approval is requested for the award of a contract to S & C Ford, Inc., of San Francisco for the purchase of eight police patrol sedans for the Department of Public Works Fleet Maintenance Division.

The requested vehicles are full-size sedans with V-8 engines and heavy-duty components appropriate for traffic and law enforcement use. The vehicles will replace existing vehicles that have been driven a minimum of 85,000 miles and are beginning to show signs of mechanical stress with the potential for major component failure. Because of the conditions under which police patrol sedans are driven, vehicular failure of any type would potentially endanger the lives of officers using the vehicles.

Bid specifications were prepared by Public Works/Fleet and Purchasing staff. Invitation for Bids No. F0304-62 was advertised on the City’s Internet site and broadcast to potential suppliers through the DemandStar by Onvia public procurement network.

Sealed bids were received and publicly opened on March 26, 2004. Three responsive bids were received.

Staff recommends the award of a contract to S & C Ford, the lowest responsive and responsible bidder.

Total cost to the City will be $194,885 for eight vehicles, including sales tax, delivery to the Corporation Yard, a 75,000 mile/36-month extended warranty with zero deductible, and applicable tire tax. Funds are available in Fleet Equipment Replacement Account No. 020700.

It is recommended that Council award a contract in the amount of $194, 885 to S & C Ford, Inc., for eight police patrol sedans.

Prepared by:

Elaine Wesely
Purchasing Officer

Reviewed by:

Mary J. Bradley
Director, Finance

Reviewed by:

Marvin Rose
Director, Public Works

Approved by:

Amy Chan
City Manager

Draft Purchase Order No. DP001627 (.pdf format)