Date Assigned	Directive/Action Required	Dept	Due Date	Date Completed
11/26/02 1.	Staff to assess the need for consultant assistance to review the property /business improvement district option and return to Council for further recommendations and review the possibility of an advisory board regarding Downtown Parking Facilities. In light of budget reduction, staff will pursue this without assistance of a consultant. Staff will work with Downtown property owners and businesses to identify and evaluate options for long-term management of parking district. Report will be filed with Council when resolved, but no later than May, 2004, the latest that Council can take action to initiate election on parking district assessment.	CDD	May 18, 2004	5/18/04
8/12/03 2.	Council directed staff to report back to in two years on how the revised lot coverage regulations affect development in single family zoning districts. Over the next 2 years, staff will collect data on the number of single-story homes that utilize the maximum one-story 45% lot coverage and whether any two-story additions necessitated a demolition of first floor area to meet the 40% lot coverage requirement. A memorandum with the above detail will be sent to Council in October, 2005—two years after the effective date of the ordinance.	CDD	October 2005
8/19/03 3.	Review Housing Mitigation Fee Adjustment in three years. Staff will begin update of nexus study in March, 2006, and report to City Council with recommended adjustment to fee by August, 2006.	CDD	August 2006
10/21/03 4.	Outreach Task Force recommendations with modifications that expanded notice for 2nd story additions be on a one year trial basis to evaluate and then come back to Council as to whether it is cost effective as to if it is generating more people that show interest	OCM	December 2004
2/10/04 5.	Study zoning designation from R3 to R2 for the other half of Washington and the north end of McKinley on both sides of the street (Hamilton/Miller).	CDD	6/15/04
3/23/04 6.	Schedule a Council Study Session in six weeks to review and discuss the Council approval process for contracts and agreements (Howe)	OCM/FIN	5/4/04	5/4/04
4/20/04 7.	Agendize outreach to small businesses in the downtown area to look at how the City can address their needs during the redevelopment of the downtown (Hamilton)	OCM	5/11/04	5/11/04
4/27/04 8.	Bring back a revised list and schedule of CDD’s study issue priorities reflecting the two new items approved by Council (Howe).	CDD	5/4/04	5/4/04
5/4/04 9.	Provide a copy of the videotape of the community outreach meeting regarding the downtown project (Miller)	CDD	5/7/04	5/7/04
5/11/04 10.	Investigate ways to waive use fees of city park facilities for small community-oriented groups of 20 or less people that are non-profit or staffed by volunteers (Hamilton).	DPR		5/18/04 (in budget packet)
5/11/04 11.	Look into the availability of golf carts at the Sunken Gardens (Miller)	DPR		5/14/04
5/11/04 12.	Schedule a study session after the budget process to look at options on how the $1.3M budgeted for downtown streetscape/hardscape improvements, will be spent (Miller).	CDD	7/20/04
5/18/04 13.	Correct the mathematical numbers in the Engineer’s Report with regards to the three properties owned by MF Downtown Sunnyvale LLC, for the Downtown Maintenance Parking District for FY 2004-05 and 2005-06 (Hamilton)	CDD	5/25/04	5/25/04
5/18/04 14.	Bring back an update in a year on actions taken on the recommendations regarding enhancing community linkages with the Sunnyvale Department of Public Safety (Hamilton)	DPS	5/05
5/18/04 15.	Bring back information to Council regarding an update on the implementation of a specific policy on racially-biased policing (Lee)	DPS	9/04
5/18/04 16.	Schedule a study session to discuss audit findings and recommendations of the audit report of FY 2001/02 regarding the animal control program and include for discussion the follow up process for payment of fines and the process for people who are operating kennels (3 or more pets) without a license (Miller and Swegles)	FIN	8/10
5/18/04 17.	Schedule a study session to discuss audit findings and recommendations of the audit report of FY 2001/02 regarding the emergency preparedness program and include for discussion the outcome measures identified in the report. Also suggest staff to work with the program department to develop evaluation forms. (Swegles and Hamilton)	FIN	8/10
5/18/04 18.	Provide the names of the elected officials contacted by staff regarding Forum Development (Miller)	CDD	5/28	6/2/04
5/25/04 19.	Transfer $1200 from the General Fund Non Recurring Events to the Community Recreation Fund to cover costs of the rental fee for the use of the Community Ballroom Center by the group represented by Linda McIntyre (Chu/Swegles)	FIN		6/7/04
6/1/04 20.	Direct staff to return in one year with a follow up report about the new system to connect north and south Sunnyvale for bicyclists (Swegles)	DPW	6/05
6/8/04 21.	Direct staff to report back in a year with the results of the implementation of staff’s recommendations from the Multi Cultural Diversity Task Force	OCM	6/05
6/8/04 22.	Hold a contest to name the downtown plaza and ask the Parks and Recreation Commission to review all of the names submitted and narrow it down to ten names for Council consideration at its future meeting in the late summer or early fall.	PRD

Date Requested		Study Issue Title	Requested By	Department	Issue paper Submitted to City Manager
4/20/04	Revisit City policy on public noticing timelines and requirements for various types of items and projects such as development permits and rates.		Council members Fowler and Lee, Vice Mayor Chu	OCM
4/20/04	Study the situation with the fruits of the liquid amber trees on sidewalks (citizen concern).		Mayor Howe	DPW	5/6/04
5/18/04	Conduct a study to establish youth and senior rates that includes data on the youth and senior population being served and their ethnic, economic and geographic backgrounds. Bring back a scope of the study to Council in 3-4 months before the ranking process in December (Howe)		Council members Fowler and Lee, Vice Mayor Chu	PRD
5/25/04	Study whether a policy is necessary to formalize the process for fee waivers and providing funding assistance to certain groups for particular events		Vice Mayor Chu and Council Member Swegles	PRD
6/8/04	Explore the feasibility of creating a Multi Cultural Diversity Board or Commission		Council Members Miller and Swegles	OCM

Date Issue Raised	Name	Issue	Dept	Date Issue Addressed
3/30/04	Citizen at Council meeting	Meet with Ortega neighbors to discuss concerns of cricket play at Ortega Park.	PRD
4/20/04	Citizen at Council meeting	Look into increasing traffic speeding enforcement in the Lakewood Neighborhood	DPS	5/21/04
5/18/04	Citizen at Council meeting	Agendize an item on May 25, 2004 to consider waiving fees of $1200 for the use of the Sunnyvale Community Ballroom on June 13 to hold a fund raiser to benefit the music program of the Columbia Middle School.	PRD	5/25/04 special meeting

Approved	Budget Mod. No. RTC #	Subject	Fund	$ Amount
8/12/03	#1 RTC 03-273	California Energy Commission Grant for Traffic Signal Battery Backup Systems	CEC Grant Gas Tax	$67,200 $75,100
7/22/03	#2 RTC 03-250	Funding Request to Supplement the Underground Storage Tank Upgrades Project	1, Gen Services/Fleet Sub-fund Equipment Replacement Reserve	$75,000
7/22/03	#3 RTC 03-240	Funding Request for a Contribution to the Housing Trust of Santa Clara County	1. Housing Mitigation Sub-fund reserves	$500,000
7/15/03	#4 RTC 03-246	Award of Bid #F0205-97 and Budget Modification No. 4 for the Sunnyvale Downtown Plaza (RTC#03-246)	1.Park Dedication Fund 2. 823490-Downtown Public Improvements	$447,548 $1,458,888
7/22/03	#5 RDA 03-005	Authorization to Issue Tax Allocation Bonds to Refund the Tax Allocation Refunding Bonds, Series 1992	1. 2003 Tax Allocation Bonds Refunding	$204,000
7/22/03	#6 RTC 03-257	Establish First-Time Homebuyer Support Program	1. Housing Mitigation Fund – BMR In-Lieu Reserve	$540,000
8/6/03	#7 RTC 03-264	Call for November 2003 Special Municipal Election Regarding the City's Business License Tax and Transient Occupancy Tax, and Examination of Related Ballot Measure Language.	1. Fiscal Uncertainties. This budget modification request was not approved by Council.	NA
9/23/03	#8 RTC 03-330	Sunnyvale Multimodal Transit Station Project	1. VTA	$136,000
10/7/03	#9 RTC 03-349	Continuation of Bureau of Justice Assistance Block Grant	BJA Grant Gen. Fund	($7,668) ($854)
10/14/03	#10 RTC 03-354	FY 2003/2004 – Recommendations of General Fund Support: Outside Group Funding Projects	1. Human Services Outside Group Funding Project (GF) #819720	$141,120
9/30/03	#11 RTC 03-333	OES Grant	1. OES Grant Activity 422200-Provide for Compliance of Permitted	$10,000 $2,500
11/11/03	#12 RTC 03-398	FY 2002/2003 Project and Equipment Carryover	Various Funds	$57,315,779
10/21/03	#13 RTC 03-365	Amendment of Existing Contract for Downtown Development Economic Analysis	1. TAB Bond Savings	$50,000
11/11/03	#14 RTC 03-386	TDA Grant	1. TDA	$50,152
11/11/03	CC RTC 03-401	Reimbursement of Attorney Fees for Vice Mayor Risch	1. Fiscal Uncertainties	$7,820
12/18/04	#15 RTC 03-450	SLES Funding Appropriation	1. SLES	$197,376
12/2/03	#16 RTC 03-419	Request to Amend the 2003-2004 Action Plan to Increase CDBG Grant	1. CDBG 110/100 Funds	$7,016
12/2/03	#17 RTC 03-423	FY 2003/04 PSOA/COA Salary Adjustments	Space Issues set aside. Fiscal Uncertainties DPS Recruitment Special Projects Dental & Life Ins. Premium Savings	$250,000 $68,502 $160,000 $34,048
12/2/03	#18 RTC 03-416	Award of Bid No. F0307-06 for a Golf Cart Storage Building at the Sunnyvale Golf Course and	1. Non-Recurring Events	$246,907
12/18/04	#19 RTC 03-418	Year End Report	1. MVLF Revenue	($1,800,000)
12/2/03	#20 RTC 03-424	DED Reduction	1. WIA funds	($467,832)
1/13/04	#21 RTC 04-013	Acceptance of the Office of Traffic Safety Grant for Speed Radar Signs	1. OTS Grant	$22,500
12/18/03	#22 RTC 03-013	Outside Services for the RDA	1. TAB Bond Savings	$85,000
2/24/03	#23 RTC04-049	Reallocation and appropriation of remaining available Measure B PMP funds	1. Measure B PMP	$904,335
1/13/04	#24 RTC 04-022	2004 Council Study Calendar and Study Issues Priority List	1. Gas Tax Funds	$40,000
2/24/04	#25 RTC 04-063	Pacific Gas and Electric Company grant for Bio industry marketing materials	1. PG&E Grant	$5,000
2/10/04	#26 RTC 04-040	Award of request for proposals to conduct a Performance Review of Bay Counties Waste Services	BCWS Reimbursement Solid Waste Fund Rate Stabilization Reserve	$42,000 $42,000
2/24/04	#27 RTC 04-065	Award of Contract to assist the City in the negotiation and renewal of the City’s Cable Television Franchise Agreement	1. Non-Recurring Events	$85,590
3/2/04	#28 RTC 04-068	Traffic Calming Donation Budget Modification	1. The Riding Group Donation	$20,000
2/24/04	#29 RTC 04-062	City matching contribution to employee donation for deferral of layoffs	Non-Recurring Events	$7,307
3/16/04	#30 RTC RDA 04-003	Amendment of Existing Contract for Outside Counsel Services for Redevelopment of the Town Center Mall Site	1. RDA Fund 315 20 Yr. RAP	$40,000
	#31	Cancelled
3/16/04	#32 RTC 04-098	Amend to Downtown Plaza Design Services Agreement with Amphion Environmental Inc.	1/ 385/100 Reserve	$859,314
4/06/04	#33 RTC 04-129	Acceptance of the FY 2003-04 Transportation Fund for Clean Air (TFCA) Grant Funds	1. TFCA Grants	$498,400
4/06/04	#34 RTC 04-128	Funding Request for the Parking District Maintenance Engineer’s Assessment	1. Parking District Fund 20 Year RAP	$19,250
TBD	#35	TBD	TBD
	#36	Cancelled
4/20/04	#37 RTC 04-135	Amendment of Existing Contract for Downtown Development Economic Analysis	1. Non-Recurring Events	$35,000
4/27/04	38 RTC 04-148	Implementation Plan to Restore Sewer Lateral Service	1. 455-300 Wastewater Management Fund Rate Stabilization Reserve	$63,694
5/04/04	#39 RTC 04-160	Reallocation and Appropriation of Remaining Available Measure B Pavement Management Program Funds	1. Measure B PMP	$223,300
5/18/04	#40 RTC 04-180	Mary Avenue Overcrossing Project Cooperative Agreement for Cost Sharing	1. TDA	$44,305
5/25/04	CC2 RTC 04-190	Request for Free Use of Community Center Ballroom by Ms. Linda McIntyre	1. Non-Recurring Events	$1,200
6/01/04	41 RTC 04-196	Award of Bid No. F0303-55 to Conect North and South Sunnyvale for Bicyclists	State Bicycle Transportation Account Regional Traffic Mitigation	$113,580   $12,620
TBD	42	TBD	TBD	TBD
06/01/04	43 RTC 04-199	Below Market Rate (BMR) Housing Program Update including Fee Provision Ordinance Amendment and Budget Modification No. 43 to Appropriate Funds for BMR Homeownership Program Audit Costs	BMR Code Violation Revenues Housing Fund 20 Year RAP Reserve	$10,802   $59,501