Date Assigned	Directive/Action Required	Dept	Due Date	Date Completed
11/26/02 1.	Staff to assess the need for consultant assistance to review the property /business improvement district option and return to Council for further recommendations and review the possibility of an advisory board regarding Downtown Parking Facilities. In light of budget reduction, staff will pursue this without assistance of a consultant. Staff will work with Downtown property owners and businesses to identify and evaluate options for long-term management of parking district. Report will be filed with Council when resolved, but no later than May, 2004, the latest that Council can take action to initiate election on parking district assessment.	CDD	May 18, 2004	5/18/04
8/12/03 2.	Council directed staff to report back to in two years on how the revised lot coverage regulations affect development in single family zoning districts. Over the next 2 years, staff will collect data on the number of single-story homes that utilize the maximum one-story 45% lot coverage and whether any two-story additions necessitated a demolition of first floor area to meet the 40% lot coverage requirement. A memorandum with the above detail will be sent to Council in October, 2005—two years after the effective date of the ordinance.	CDD	October 2005
8/19/03 3.	Review Housing Mitigation Fee Adjustment in three years. Staff will begin update of nexus study in March, 2006, and report to City Council with recommended adjustment to fee by August, 2006.	CDD	August 2006
10/21/03 4.	Outreach Task Force recommendations with modifications that expanded notice for 2nd story additions be on a one year trial basis to evaluate and then come back to Council as to whether it is cost effective as to if it is generating more people that show interest	OCM	December 2004
2/10/04 5.	Study zoning designation from R3 to R2 for the other half of Washington and the north end of McKinley on both sides of the street (Hamilton/Miller).	CDD	6/15/04
3/23/04 6.	Schedule a Council Study Session in six weeks to review and discuss the Council approval process for contracts and agreements (Howe)	OCM/FIN	5/4/04	5/4/04
4/20/04 7.	Agendize outreach to small businesses in the downtown area to look at how the City can address their needs during the redevelopment of the downtown (Hamilton)	OCM	5/11/04	5/11/04
4/27/04 8.	Bring back a revised list and schedule of CDD’s study issue priorities reflecting the two new items approved by Council (Howe).	CDD	5/4/04	5/4/04
5/4/04 9.	Provide a copy of the videotape of the community outreach meeting regarding the downtown project (Miller)	CDD	5/7/04	5/7/04
5/11/04 10.	Investigate ways to waive use fees of city park facilities for small community-oriented groups of 20 or less people that are non-profit or staffed by volunteers (Hamilton).	DPR		5/18/04 (in budget packet)
5/11/04 11.	Look into the availability of golf carts at the Sunken Gardens (Miller)	DPR		5/14/04
5/11/04 12.	Schedule a study session after the budget process to look at options on how the $1.3M budgeted for downtown streetscape/hardscape improvements, will be spent (Miller).	CDD	7/20/04
5/18/04 13.	Correct the mathematical numbers in the Engineer’s Report with regards to the three properties owned by MF Downtown Sunnyvale LLC, for the Downtown Maintenance Parking District for FY 2004-05 and 2005-06 (Hamilton)	CDD	5/25/04	5/25/04
5/18/04 14.	Bring back an update in a year on actions taken on the recommendations regarding enhancing community linkages with the Sunnyvale Department of Public Safety (Hamilton)	DPS	5/05
5/18/04 15.	Bring back information to Council regarding an update on the implementation of a specific policy on racially-biased policing (Lee)	DPS	9/04
5/18/04 16.	Schedule a study session to discuss audit findings and recommendations of the audit report of FY 2001/02 regarding the animal control program and include for discussion the follow up process for payment of fines and the process for people who are operating kennels (3 or more pets) without a license (Miller and Swegles)	FIN	7/13
5/18/04 17.	Schedule a study session to discuss audit findings and recommendations of the audit report of FY 2001/02 regarding the emergency preparedness program and include for discussion the outcome measures identified in the report. Also suggest staff to work with the program department to develop evaluation forms. (Swegles and Hamilton)	FIN	7/13
5/18/04 18.	Provide the names of the elected officials contacted by staff regarding Forum Development (Miller)	CDD	5/28	6/2/04
5/25/04 19.	Transfer $1200 from the General Fund Non Recurring Events to the Community Recreation Fund to cover costs of the rental fee for the use of the Community Ballroom Center by the group represented by Linda McIntyre (Chu/Swegles)	FIN
6/1/04 20.	Direct staff to return in one year with a follow up report about the new system to connect north and south Sunnyvale for bicyclists (Swegles)	DPW	6/05

Date Requested		Study Issue Title	Requested By	Department	Issue paper Submitted to City Manager
4/20/04	Revisit City policy on public noticing timelines and requirements for various types of items and projects such as development permits and rates.		Council members Fowler and Lee, Vice Mayor Chu	OCM
4/20/04	Study the situation with the fruits of the liquid amber trees on sidewalks (citizen concern).		Mayor Howe	DPW	5/6/04
5/18/04	Conduct a study to establish youth and senior rates that includes data on the youth and senior population being served and their ethnic, economic and geographic backgrounds. Bring back a scope of the study to Council in 3-4 months before the ranking process in December (Howe)		Council members Fowler and Lee, Vice Mayor Chu	PRD
5/25/04	Study whether a policy is necessary to formalize the process for fee waivers and providing funding assistance to certain groups for particular events		Vice Mayor Chu and Council Member Swegles	PRD

Date Issue Raised	Name	Issue	Dept	Date Issue Addressed
3/30/04	Citizen at Council meeting	Meet with Ortega neighbors to discuss concerns of cricket play at Ortega Park.	PRD
4/20/04	Citizen at Council meeting	Look into increasing traffic speeding enforcement in the Lakewood Neighborhood	DPS	5/21/04
5/18/04	Citizen at Council meeting	Agendize an item on May 25, 2004 to consider waiving fees of $1200 for the use of the Sunnyvale Community Ballroom on June 13 to hold a fund raiser to benefit the music program of the Columbia Middle School.	PRD	5/25/04 special meeting