SunnyvaleRTC

MINUTES
SPECIAL SUNNYVALE CITY COUNCIL MEETING
MARCH 20, 2004

The City Council of the City of Sunnyvale met in a special session in the City Council Chambers, 456 West Olive Avenue, Sunnyvale, CA at 8:30 a.m., with Mayor Howe presiding.

PRESENT:

Mayor John Howe (morning session)

Vice Mayor Dean Chu (afternoon session)

Councilmember Fred Fowler

Councilmember Julia Miller

Councilmember Ron Swegles

Councilmember Melinda Hamilton

Councilmember Otto Lee

Staff Present:

Amy Chan, City Manager

Chuck Schwabe, Deputy City Manager

Valerie J. Armento, City Attorney

Mary Bradley, Director of Finance

Robert Paternoster, Community Development Director

Marvin Rose, Public Works Director

Victoria Johnson, Library Director

Mark Gregersen, Human Resources Director

Susan Ramos, City Clerk

CITIZENS TO BE HEARD

None

PUBLIC HEARINGS/GENERAL BUSINESS

motion

RTC 04-095

CONSIDERATION OF THE PROCESS TO BE USED FOR THE CITY COUNCIL REVIEW AND PRIORITIZATION OF CITY SERVICES.

There was Council consensus to follow the same process that took place on March 13 and March 16, 2004.

motion

UPON CONSIDERATION OF THE PROCESS DESCRIBED IN AGENDA ITEM 1, REVIEW AND DISCUSS THE SERVICES

THROUGH THE FOLLOWING STEPS, OR AS DIRECTED BY THE CITY COUNCIL:

A presentation by the Department Director;

Comments or clarifying questions raised by City Council Members;

Suggested new services, adjustments to service levels for existing services, or potential service deletions made by City Council Members;

A public hearing; and

ACCEPT OR ACCEPT WITH REVISIONS THE SERVICE LEVEL REVIEW WORKSHEETS AS PRESENTED FOR THE FOLLOWING CITY DEPARTMENTs IN THE FOLLOWING ORDER:

1. Community Development

2. Libraries

3. Human Resources

4. Public Works

5. Office of the City Attorney

COMMUNITY DEVELOPMENT DEPARTMENT

Program: Housing and Human Services #1 - 7

Director Bob Paternoster presented the staff report.

Mayor Howe opened the Public Hearing at 8:45 a.m.

Nancy Smith, Chair of Housing and Human Services Commission, spoke to support the Commission’s programs and answer questions of the Council.

Nancy Tivol, member of the public, expressed support of the program.

There being no more public comments, Mayor Howe closed the Public Hearing at 8:50 p.m.

COUNCILMEMBER MILLER MOVED, COUNCILMEMBER SWEGLES SECONDED TO ACCEPT STAFF’S RECOMMENDATION WITH AMENDMENTS TO CHANGE #1 – 4 TO EXPECTED TRADITIONAL, AS FOLLOWS:

1.	Community Development Block Grant Management	~~Optional~~	Expected Traditional
2.	CDBG Public Service Grant Management	~~Optional~~	Expected Traditional
3.	Support the Housing and Human Services Commission	~~Optional~~	Expected Traditional
4.	HOME Program Grant Management	~~Optional~~	Expected Traditional
5.	City Housing Fund Administration	Optional	No change
6.	City Funded Human Services Administration	Optional	No change
7.	BMR Housing Program Administration	Legally Mandated: City Ordinance Optional	No change

The motion carried unanimously with Vice Mayor Chu absent.

Program: Community Planning #8 - 29

Director Paternoster presented the staff report and noted a typographical error on #9 worksheet which should read “non-mandatory study” instead of “mandatory study” (first paragraph, fourth line).

COUNCILMEMBER FOWLER REQUESTED STAFF BRING BACK FOR THE APRIL MEETING, INFORMATION REGARDING THE ACTIVE POPULATION SERVED, NUMBER OF REQUESTS MADE AND HOW MANY PEOPLE FOR EACH REQUEST, FOR ITEMS 15 – 17.

Mayor Howe opened the public hearing at 9:00 a.m. and there being no public comments, closed the public hearing.

COUNCILMEMBER MILLER MOVED, COUNCILMEMBER FOWLER SECONDED WITH A FRIENDLY AMENDMENT TO APPROVE STAFF’S RECOMMENDATION WITH NO CHANGES EXCEPT FOR #15 - 17 SCALABLE, AS FOLLOWS.

COUNCILMEMBER LEE MADE A FRIENDLY AMENDMENT TO CHANGE # 8 – 11 SCALABLE WITH #10 MARGINALLY SCALABLE. THE AMENDMENT WAS ACCEPTED.

8.	Mandated Study Issues (Land Use Policy Development/General Plan Updates) – Support to Commissions and City Council	~~Legally Mandated: Other Government Agency~~ ~~City Charter~~	Legally Mandated: Other Government Agency City Charter scalable
9.	Optional Study Issues (Land Use Policy Development/General Plan Updates)	~~Optional~~	Optional scalable
10.	Mandated Intergovernmental Policy/ Regional Planning	~~Legally Mandated: Other Government Agency~~ ~~City Charter~~ ~~Core External~~	Legally Mandated: Other Government Agency City Charter Core External marginally scalable
11.	Intergovernmental Policy/ Regional Planning (non-mandated) – Support to City Council	~~Optional~~	Optional scalable
12.	Heritage Preservation (Supports Heritage Preservation Commission, Staff Research, Provides General Information to Public)	Legally Mandated: City Charter Core External	No change
13.	Administration of Policy Development Service	Core Internal	No change
14.	Update Community Condition Indicators	Legally Mandate: Other Government Agency Core External	No change
15.	Prepare and Update Economic and Demographic Data	~~Core External~~	Core External scalable
16.	Use and Maintenance of Geographic Information System	~~Core External~~ ~~Core Internal~~	Core External Core Internal scalable
17.	Information Management Administration	~~Core Internal~~	Core Internal scalable

The motion carried unanimously, Vice Mayor Chu absent.

Program: Development Services #18-29

Director Paternoster presented the staff report.

Mayor Howe opened the public hearing at 9:10 a.m., there being no public comments, closed the public hearing.

COUNCILMEMBER MILLER MOVED, COUNCILMEMBER FOWLER SECONDED TO APPROVE STAFF’S RECOMMENDATION WITH NO CHANGES AS FOLLOWS.

18.	Land Use Permit Review by Planning Division	Legally Mandated: City Ordinance Core External	No change
19.	Land Use Permit Review by Departments Other Than Planning	Legally Mandated: City Ordinance Core External	No change
20.	Provide Land Use and Zoning Information	Legally Mandated: City Ordinance Core External	No change
21.	Land Use Permitting Administration/Staff Development	Core Internal	No change
22.	Construction Permitting-Reviewing Building Plans by the Building Division	Legally Mandated: Other Government Agency City Charter City Ordinance Core External	No change
23.	Construction Permitting-Reviewing Building Plans by Other Divisions/Departments	Legally Mandated: Other Government Agency City Charter City Ordinance Core External	NO change
24.	Building Permit Inspections	Legally Mandated: Other Government Agency City Charter City Ordinance Core External	No change
25.	Provide Construction Permitting Information	Legally Mandated: Other Government Agency City Charter City Ordinance Core External	No change
26.	Construction Permitting Administration	Core Internal	No change
27.	One-Stop Telephone Answer Point – Inspection Scheduling, Permit Information and Customer Assistance	Legally Mandated: Other Government Agency City Charter City Ordinance Core External	NO change
28.	One-Stop Counter Cashiering and Reception	Core External Core Internal	NO Change
29.	One-Stop Counter Administration	Core Internal	No Change

The motion carried unanimously with Vice Mayor Chu absent.

Program: Economic Prosperity #30-39

Director Paternoster presented the staff report.

Mayor Howe opened the public hearing at 9:15 a.m., there being no public comments, closed the public hearing.

COUNCILMEMBER MILLER MOVED TO APPROVE STAFF’S RECOMMENDATION WITH AMENDMENTS TO MAKE #30 – 36 AND 39 SCALABLE AS FOLLOWS, COUNCILMEMBER HAMILTON SECONDED WITH A FRIENDLY AMENDMENT TO CHANGE #30, 32 AND 39 TO EXPECTED TRADITIONAL.

COUNCILMEMBER LEE MADE A FRIENDLY AMENDMENT TO CHANGE #33 AND 34 TO EXPECTED TRADITIONAL.

COUNCILMEMBER HAMILTON MADE ANOTHER FRIENDLY AMENDMENT TO CHANGE #31 TO EXPECTED TRADITIONAL.

THE AMENDMENTS WERE ACCEPTED.

30.	Liaison Between City and Retail and Hospitality Businesses	~~Optional~~	~~Optional scalable~~ Expected Traditional scalable
31.	Developing and Implementing Marketing Opportunities to Strengthen and Support Retail and Hospitality Businesses	~~Optional~~	~~Optional scalable~~ Expected Traditional scalable
32.	Liaison Between City Departments and Office and Industry Businesses	~~Optional~~	~~Optional scalable~~ Expected Traditional scalable
33.	Developing Marketing Opportunities to Attract and Retain Office and Industrial Businesses	~~Optional~~	~~Optional scalable~~ Expected Traditional scalable
34.	Develop Strategies to Promote Sunnyvale as Great to do Business and Link Businesses to the Community	~~Optional~~	~~Optional scalable~~ Expected Traditional scalable
35.	City-Wide Business Partnerships and Business Assistance	~~Optional~~	Optional scalable
36.	Provide Economic Prosperity Program Management	~~Core Internal~~	Core Internal scalable
37.