March 23, 2004
SUBJECT: Award of Bid No. F0302-49 for the Application of Slurry Seal on Streets and Parking Lots Throughout the City
REPORT IN BRIEF
Approval is requested for the award of a contract to Graham Contractors, Inc., of San Jose to provide slurry seal for selected Sunnyvale streets and City-owned parking lots for the Department of Public Works Engineering Division Project Administration Section (Project #ST-04/01-04).
BACKGROUND
Each year, streets and parking lots are selected within the boundaries of the City of Sunnyvale to be coated with slurry seal as a regularly scheduled maintenance project. This year's project includes applying slurry seal to more than one hundred streets. Residents will be notified in advance of the date and time work will be performed on each street. Historically, this work has been procured through a competitive bidding process.
DISCUSSION
Bid specifications were prepared by Public Works and Purchasing staff. The Notice Inviting Bids was published in The Sun on February 25, 2004. The bid package was distributed to Bay Area Builders Exchanges and broadcast to potential contractors through the DemandStar by Onvia procurement network. Nine contractors requested bid documents.
Sealed bids were publicly opened on March 10, 2004. Six responsive bids were received.
|
Bidders |
Total Bid |
|
Engineer's Estimate |
$205,000 |
|
Graham Contractors, Inc., of San Jose |
$204,572 |
|
Bond Blacktop, Inc., of Union City |
$221,132 |
|
Valley Slurry Seal of West Sacramento |
$224,054 |
|
California Pavement Maintenance Co., Inc., of Sacramento |
$248,213 |
|
Intermountain Slurry Seal, Inc., of Watsonville |
$253,279 |
|
American Asphalt Repair & Resurfacing Co., Inc., of Hayward |
$256,257 |
|
Staff recommends acceptance of the bid from Graham Contractors, Inc., the lowest responsive and responsible bidder.
A determination was made that this project will have no significant impact on the environment in accordance with CEQA guidelines for categorically exempt projects. |
FISCAL IMPACT
|
Project cost includes: |
|
Construction |
$204,572 |
|
Contingency (10% of construction cost) |
20,457 |
|
Total cost |
$225,029 |
Funds for slurry seal on City Streets are available in Public Works Activity 116012 - Slurry Seal. Funds for City-owned parking lots are available in Infrastructure Projects No. 820130 - City-owned Parking Lot Resurfacing and 820370 - Golf Course Parking Lot Resurfacing.
RECOMMENDATION
It is recommended that Council:
1. Award a contract, in substantially the same form as the attached draft and in the amount of $204,572, to Graham Contractors, Inc., for the application of slurry seal on various Sunnyvale streets; and
2. Approve a project contingency in the amount of $20,457.
Prepared by:
Elaine Wesely
Purchasing Officer
Reviewed by:
Mary J. Bradley
Director, Finance
Reviewed by:
Marvin Rose
Director, Public Works
Approved by:
Amy Chan
City Manager
Attachments
A. Draft General Construction Contract (pdf format)