INFORMATION/ACTION  ITEMS COUNCIL DIRECTIONS TO STAFF

Date Assigned	Directive/Action Required	Dept	Due Date	Date Completed
6/11/02 1.	Report on the effectiveness of the Canary Avenue traffic calming plan after one year Action: Construction of traffic calming devices completed on 2/7/03. Staff will report on effectiveness of project in March 2004 in the form of an RTC and will agendize as a Public Hearing item to allow citizen input.	PWD	March 2, 2004	3/2/04
11/26/02 2.	Staff to assess the need for consultant assistance to review the property /business improvement district option and return to Council for further recommendations and review the possibility of an advisory board regarding Downtown Parking Facilities. In light of budget reduction, staff will pursue this without assistance of a consultant. Staff will work with Downtown property owners and businesses to identify and evaluate options for long-term management of parking district. Report will be filed with Council when resolved, but no later than May, 2004, the latest that Council can take action to initiate election on parking district assessment.	CDD	May 2004
6/3/03 3.	Council directed staff to restructure the Employee Suggestion Program and include the restructured program in the FY 2004/2005 budget.  The HR Supervisor managing the project will meet  with the Personnel Board at their October meeting to review the work plan and solicit ideas from the Board on the new program.  A subcommittee is being formed from members in the Citywide Recognition Committee to collect information on Employee Suggestion Programs best practices from other agencies.  The committee will be formed by October 31, 2003.  The information will be analyzed and the subcommittee is responsible for developing the new proposed program.  The proposed program will be reviewed by the Personnel Board Members by November 30, 2003.  It will be brought to City Council for approval and implementation by January 27, 2004.	HRD	Revised date: 3/30/04
8/12/03 4.	Council directed staff to report back to in two years on how the revised lot coverage regulations affect development in single family zoning districts. Over the next 2 years, staff will collect data on the number of single-story homes that utilize the maximum one-story 45% lot coverage and whether any two-story additions necessitated a demolition of first floor area to meet the 40% lot coverage requirement. A memorandum with the above detail will be sent to Council in October, 2005—two years after the effective date of the ordinance.	CDD	October 2005
8/19/03 5.	Review Housing Mitigation Fee Adjustment in three years. Staff will begin update of nexus study in March, 2006, and report to City Council with recommended adjustment to fee by August, 2006.	CDD	August 2006
10/21/03  6.	Outreach Task Force recommendations with modifications that expanded notice for 2nd story additions be on a one year trial basis to evaluate and then come back to Council as to whether it is cost effective as to if it is generating more people that show interest	OCM	December 2004
1/13/04 7.	Provide updated version of open consulting agreements list; provide details of payments made to California Space Authority, Transcor, Bergenhauser Consulting; provide an update of the open consulting agreements list dated April 30, 2003 and every six months thereafter to Council	FIN	4/30/04
1/27/04 8.	Provide an explanation as to delay in receiving/posting receipt of utility payments and to see whether the 30-day time frame could be shortened (Miller)	FIN	4/20 Council meeting
2/10/04 9.	Study zoning designation from R3 to R2 for the other half of Washington and the north end of McKinley on both sides of the street (Hamilton/Miller).	CDD	6/15
2/24/04 10.	Staff provide specific item description in future appeal Planning Commission agendas  that go to Council; and, return to Council with clarification as to the type of training referenced under appeal item #2: 2004-0012/Leticia R. Guiad (Miller)	CDD		CM emailed information to Council member Miller; In CM’s Friday 3/12 memo to Council
2/24/04 11.	Designate April 13 at 6:30 – 8:30 pm as Sunnyvale Night at the NASA Mars Center  Distribute 100 slots to various roundtable business groups, two to each Council member and the balance to the neighborhood associations managed by Coryn Campbell, NCS Manager (Howe)	OCM	4/13
3/2/04 12.	Change the scheduled meetings of April 29 and June 10 to another date subject to availability of the City Council and City Manager and reflect the new dates on the Tentative Calendar for Council information (Miller)	OCM	3/16/04
3/2/04 13.	Update the Information/Action Items list for the next Council meeting (Miller)	OCM	3/16/04	3/3/04
3/2/04 14.	Provide a year to date or year to last accounting period status report to Council regarding the City’s three reserve funds (Howe)	FIN
3/2/04 15.	Provide a status update report on the Plaza, its completion date, and whether this completion date is on schedule (Howe).	DPW		In CM’s Friday 3/12 memo to Council

NEW  Study Issues

Sponsored by Council

2004

Date Requested

Study Issue Title

Requested By

Department

Issue paper Submitted

3/2/04	Consideration of a study issue at the December workshop regarding restricting the number of on-street parking for rental and ownership single family homes	Council member Miller	CDD

CITIZEN CONCERNS
Date Issue Raised	Name	Issue	Dept	Date Issue Addressed
1/27/04	Citizen at Council meeting	Provide recommendation to Council regarding request from Bobbe Smirni on her request to use City facility for the 2004 Breast Cancer event.	OCM
2/24/04	Citizen at Council meeting	Explore possibility of applying a fee waiver for the Girl Scouts’ use of the park building, review the existing Council policy and report back to Council in the next month or two in a memo, its findings and recommendation, with a copy to Phyllis Fowler. Councilmember Fowler requested that the memo contain information about the existing Council policy.	PRD	3/16/04 Information only RTC 04-090

BUDGET MODIFICATIONS FOR FISCAL YEAR 2003/2004

Approved	Budget Mod. No. RTC #	Subject	Fund	$ Amount
8/12/03	#1 RTC 03-273	California Energy Commission Grant for Traffic Signal Battery Backup Systems	CEC Grant Gas Tax	$67,200 $75,100
7/22/03	#2 RTC 03-250	Funding Request to Supplement the Underground Storage Tank Upgrades Project	1,  Gen Services/Fleet Sub-fund Equipment Replacement Reserve	$75,000
7/22/03	#3 RTC 03-240	Funding Request for a Contribution to the Housing Trust of Santa Clara County	1. Housing Mitigation Sub-fund reserves	$500,000
7/15/03	#4 RTC 03-246	Award of Bid #F0205-97 and Budget Modification No. 4 for the Sunnyvale Downtown Plaza (RTC#03-246)	1.Park Dedication Fund 2. 823490-Downtown Public Improvements	$447,548   $1,458,888
7/22/03	#5 RDA 03-005	Authorization to Issue Tax Allocation Bonds to Refund the Tax Allocation Refunding Bonds, Series 1992	1. 2003 Tax Allocation Bonds Refunding	$204,000
7/22/03	#6 RTC 03-257	Establish First-Time Homebuyer Support Program	1. Housing Mitigation Fund – BMR In-Lieu Reserve	$540,000
8/6/03	#7 RTC 03-264	Call for November 2003 Special Municipal Election Regarding the City's Business License Tax and Transient Occupancy Tax, and Examination of Related Ballot Measure Language.	1. Fiscal Uncertainties. This budget modification request was not approved by Council.	NA
9/23/03	#8 RTC 03-330	Sunnyvale Multimodal Transit Station Project	1. VTA	$136,000
10/7/03	#9 RTC 03-349	Continuation of Bureau of Justice Assistance Block Grant	BJA Grant Gen. Fund	($7,668) ($854)
10/14/03	#10 RTC 03-354	FY 2003/2004 – Recommendations of General Fund Support: Outside Group Funding Projects	1. Human Services Outside Group Funding Project (GF) #819720	$141,120
9/30/03	#11 RTC 03-333	OES Grant	1. OES Grant Activity 422200-Provide for Compliance of Permitted	$10,000  $2,500
11/11/03	#12 RTC 03-398	FY 2002/2003 Project and Equipment Carryover	Various Funds	$57,315,779
10/21/03	#13 RTC 03-365	Amendment of Existing Contract for Downtown Development Economic Analysis