May 11, 2004

SUBJECT: Award of Bid No. F0303-54 for the Construction of the Sunnyvale Bicycle Network (Phase 2)

Approval is requested for the award of a contract to Chrisp Company of Fremont for the construction of the second phase of the Sunnyvale Bicycle Network for the Department of Public Works Engineering Division Project Administration Section (Project No. TR-00/01-02).

In 1999, Council authorized submittal of a grant application for a candidate bicycle project for Federal TEA-21 Funding. Subsequently, a grant in the amount of $310,000 was approved for construction of bike lanes on 6.2 miles of City streets. A high initial Engineer's Estimate for this work resulted in phasing of the project to assess the bidding climate. Bids for the first phase of the project came in well below the Engineer's Estimate, and the first phase is now complete. Staff recommends proceeding with the second phase of bike lane construction work to expend the remaining federal grant funds.

Bid specifications for Phase 2 were prepared by Public Works and Purchasing staff. The bid was structured so that the Base Bid (Bid Items A and B) included Crossman Avenue from Caribbean to Java and Knickerbocker from El Camino Real to Mango. The first Additive Alternate (Bid Item C) included Santa Trinita from Stewart to Arques, and the second Additive Alternate (Bid Item D) included Hollenbeck from Alberta to Homestead.

The Notice Inviting Bids was published in The Sun on March 17, 2004; and the bid package was distributed to Bay Area Builders Exchanges and broadcast to potential contractors through the DemandStar by Onvia public procurement network. Five contractors requested bid documents.

Sealed bids were publicly opened on April 7, 2004. Two responsive bids were received.

Bidders	Base Bid	Add. Alt. C	Add. Alt. D	Total Bid
Engineer's Estimate	$110,600	--	--	--
Chrisp Company, Fremont	$ 67,947	$12,791	$23,904	$104,642
Linear Options, Menlo Park	$108,757	$24,125	$38,819	$171,701

Staff recommends the acceptance of the Base Bid, Additive Alternate C and Additive Alternate D from Chrisp Company of Fremont, the lowest responsive and responsible bidder.

A determination was made that this project will have no significant effect on the environment in accordance with CEQA guidelines for categorically exempt projects.

Project costs include:
Construction (Base Bid, Additive Alternate C and Additive Alternate D)	$104,642
Contingency (15% of construction costs)	$ 15,696
Total cost	$120,338

Funds in the amount of $119,169 are available in Capital Project 821560 - Sunnyvale Bicycle Network, which is funded by TEA21 and Transportation Development Act grant monies. Any remaining contingencies would be covered by Transportation Operations Program funds which are budgeted specifically for discretionary bicycle-related expenditures.

It is recommended that Council:
1. Award a contract, in substantially the same form as the attached draft and in the amount of $104,642, to Chrisp Company for the construction of the Sunnyvale Bicycle Network (Phase 2); and
2. Approve a project contingency in the amount of $15,696.

Prepared by:

Elaine Wesely
Purchasing Officer

Reviewed By:


Jack Witthaus
Transportation and Traffic Manager

Reviewed by:

Mary Bradley
Director, Finance

Reviewed by:

Marvin Rose
Director, Public Works

Approved by:


Amy Chan
City Manager

1. Draft General Construction Contract (.pdf Format)