May 18, 2004

SUBJECT: Award of Contract for Radio Communication Systems Maintenance (#F0305-73)

Approval is requested for the award of a one-year contract to Motorola, Inc., of Van Nuys for the maintenance of the City’s radio communication systems for the Information Technology Department.

The City’s radio communication systems consist of two major components:

1. The emergency communication system used by the Department of Public Safety; and

2. The non-emergency communication system used by the Departments of Public Works and Parks & Recreation.

Section 2.08.070(b) of the Sunnyvale Municipal Code exempts from competitive bidding those situations where the purchase of goods and/or services would be sole source. Much of the equipment and interface systems used in both systems is proprietary Motorola technology, and support is available only through Motorola.

Total cost to the City for a one-year maintenance contract will not exceed $177,983. This cost includes the Sunnyvale Amateur Radio Emergency Services (SARES) repeater system equipment installed for the Department of Public Safety and other portable radio equipment coming off manufacturer’s warranty as of June 30, 2004, resulting in an increase of $15,408 over last year’s cost.

Funds are available in various Information Technology accounts.

It is recommended that Council award a one-year contract, in substantially the same form as the attached draft and in an amount not to exceed $177,983, to Motorola, Inc., for the maintenance of the City’s radio communications systems.

Prepared by:

Elaine Wesely
Purchasing Officer

Reviewed by:

Mary J. Bradley
Director, Finance

Reviewed by:

Shawn Hernandez
Director, Information Technology

Approved by:

Amy Chan
City Manager


Attachment

A. Draft Service Agreement (.pdf Format)