November 9, 2004

SUBJECT:       Boards and Commissions Quarterly Attendance – Information Only

REPORT IN BRIEF

Attached are the Boards and Commissions Quarterly Attendance Reports for the period of Fall 2003 through Summer 2004.  Those members with substandard attendance have been highlighted.  Substandard attendance is defined as attendance less than 75% of regularly scheduled meetings and/or two consecutive unexcused absences over the past twelve months.  Board and Commission members attended a total of 233.76 hours during this period.

BACKGROUND

The report has identified the quarters as:

Winter     (January 1 – March 31)

Spring     (April 1 – June 30)

Summer  (July 1 – September 30)

Fall         (October 1 – December 31)

EXISTING POLICY

When substandard attendance problems are identified, the Mayor may send letters on behalf of the Council to note the attendance problem and ask for improved attendance (Council Policy 7.2.9). The letter may also advise the Board or Commission member of the Charter and Council policies on consecutive unexcused absences; three consecutive absences will result in member’s automatic removal from the Board or Commission.

DISCUSSION

Virginia Runion, of the Bicycle and Pedestrian Advisory Committee, whose term began on July 1, 2004, did not attend any of the scheduled three meetings.  Two were excused absences and one was an unexcused absence.  Hilal Ozdemir, of the Child Care Advisory Board, did not attend the one scheduled meeting (excused absence).  This brings her year to date total attendance to three out of six scheduled meetings.  Dawn Hopkins, of the Heritage Preservation Commission, missed two out the four scheduled meetings (excused absences).  Frank Agabah, of the Personnel Board, attended one out of the two scheduled meetings with the absence being unexcused.

Reviewed by:
Susan Ramos, City Clerk

Prepared by: Donna Biles, Deputy City Clerk

Approved by:
Amy Chan

City Manager

Attachments

Quarterly Attendance Report (pdf format)