INFORMATION/ACTION  ITEMS

COUNCIL DIRECTIONS TO STAFF 

Date Assigned	Directive/Action Required	Dept	Due Date	Date Completed
8/12/03 1.	Council directed staff to report back to in two years on how the revised lot coverage regulations affect development in single family zoning districts. Over the next 2 years, staff will collect data on the number of single-story homes that utilize the maximum one-story 45% lot coverage and whether any two-story additions necessitated a demolition of first floor area to meet the 40% lot coverage requirement. A memorandum with the above detail will be sent to Council in October, 2005—two years after the effective date of the ordinance.	CDD	October 2005
8/19/03 2.	Review Housing Mitigation Fee Adjustment in three years. Staff will begin update of nexus study in March, 2006, and report to City Council with recommended adjustment to fee by August, 2006.	CDD	August 2006
10/21/03 3.	Outreach Task Force recommendations with modifications that expanded notice for 2nd story additions be on a one year trial basis to evaluate and then come back to Council as to whether it is cost effective as to if it is generating more people that show interest	CDD	12/21/04
5/11/04 4.	Schedule a study session after the budget process to look at options on how the $1.3M budgeted for downtown streetscape/hardscape improvements, will be spent (Miller).	CDD	7/20/04 10/19/04
5/18/04 5.	Bring back an update  in a year on actions taken on the recommendations regarding enhancing community linkages with the Sunnyvale Department of Public Safety (Hamilton)	DPS	May 2005
5/18/04 6.	Bring back information to Council regarding an update on the implementation of a specific policy on non racially-biased policing (Lee)	DPS	9/28/04 10/5/04	10/5/04
5/18/04 7.	Schedule a study session to discuss audit findings and recommendations of the audit report of FY 2001/02 regarding the animal control program and include for discussion the follow up process for payment of fines and the process for people who are operating kennels (3 or more pets) without a license (Miller and Swegles)	FIN	8/10/04 10/12/04	10/12/04
5/18/04 8.	Schedule a study session to discuss audit findings and recommendations of the audit report of FY 2001/02 regarding the emergency preparedness program and include for discussion the outcome measures identified in the report. Also suggest staff to work with the program department to develop evaluation forms.  (Swegles and Hamilton)	FIN	8/10/04 10/12/04	10/12/04
6/1/04 9.	Staff will conduct a before and after study of the effects of the "sharrow" installation on Wolfe Road as part of the Connecting North and South Sunnyvale for Bicyclists project.  Bicycle use, bicycle and motor vehicle lane positioning, and traffic safety will be investigated.  Staff will report back to Council one year after completion of construction of the project (Swegles)	DPW	June 2005
6/8/04 10.	Direct staff to report back in a year with the results of the implementation of staff’s recommendations from the Multi Cultural Diversity Task Force (Hamilton)	OCM	June 2005
7/20/04 11.	Schedule a study session regarding the Sunnyvale School District Facility Planning Study (Howe)	OCM	9/28/04 12/7/04
7/27/04 12.	Request staff to do a study to look at attached housing units vs. detached single family housing units in terms of construction duration, construction hours, number of building permits in a given time period, in accordance with the Noise Ordinance, and bring it back to Council (Howe/Miller)	CDD	12/21/04
8/24/04 13.	Staff to report back to Council by the end of July, 2005 on any Community problems related to the enrollment expansion of the existing Stratford School and to report the number of students for the first year. (Howe)	CDD	July, 2005
8/24/04 14.	Provide a dedicated staff person to review e-mail complaints regarding the enrollment expansion at Stratford School.  Track quarterly and report back to Council in July 2005.  (Hamilton)	CDD	July, 2005
8/24/04 15.	Requested an agenda item be added regarding three appointments to a VTA Design Enhancement Committee - one staff member, one Council member, and one person with experience in the arts. (Howe)	OCM	9/14/04 10/12/04	10/12/04
8/24/04 16.	Study Session to create a Council policy on the length of Council Meetings. (Miller, Lee)	OCM	10/5/04	10/5/04

NEW Study Issues

Sponsored by Council in 2004 

Date Requested		Study Issue Title	Requested By	Department	Issue paper Submitted to City Manager
3/2/04	Consideration of a study issue at the December workshop regarding restricting the number of vehicles parked on properties with single family homes.		Council member Miller	CDD	4/16/04
3/23/04	Explore City’s policy on auto maintenance and repair work conducted on residential property.		Council member Hamilton	CDD	4/20/04
4/20/04	Study the situation with the fruits of the liquid amber trees on sidewalks (citizen concern).		Mayor Howe	DPW	5/6/04
4/20/04	Revisit City policy on public noticing timelines and requirements for various types of items and projects such as development permits and rates.		Council members Fowler and Lee, Vice Mayor Chu	OCM	7/14/04
5/18/04	Conduct a study to establish youth and senior rates that includes data on the youth and senior population being served and their ethnic, economic and geographic backgrounds.   Bring back a scope of the study to Council in 3-4 months before the ranking process in December (Howe)		Council members Fowler and Lee, Vice Mayor Chu	DPR	10/6/04       9/14/04
5/25/04	Study whether a policy is necessary to formalize the process for fee waivers and providing funding assistance to certain groups for particular events		Vice Mayor Chu and Council Member Swegles	DPR	8/18/04
6/8/04	Explore the feasibility of creating a Multi Cultural Diversity Board or Commission		Council Members Miller and Swegles	OCM	7/13/04
7/13/04	Explore the feasibility of changing the City regulations to consider ideas of incorporating a social/gathering/meeting room with kitchenette to development plans with Homeowner’s Associations (citizen request/Hariett Rowe)		Council Member Fowler	CDD	7/30/04 Rev 8/30/04
7/20/04	Look at the feasibility of extending the sunset date for the overlay on Wright Avenue for the Eichler homes. (Mayor Howe requested staff notify Council if the sunset period falls prior to the end of 2005).		Council Member Hamilton, Swegles, Mayor Howe	CDD	7/30/04 Rev 8/30/04
8/17/04	Schedule a study issue to look at the feasibility of an automated parking system in the Downtown.		Council Member Hamilton and Vice Mayor Chu	CDD/DPW
8/24/04	Alternate Sources for broadcasting KSUN other than Comcast.		Lee	ITD
8/24/04	Declare the second Saturday in August as Family Day.  Staff to look into opening up the recreation facilities to the entire community.		Howe, Miller	DPR	9/23/04
8/24/04	Enhance the City's web site in the area of economic development.		Howe, Hamilton	CDD
9/14/04	Look at providing wireless services particularly in the downtown area, City Hall and the Library.		Hamilton, Lee	ITD
9/14/04	Review the language in the Miscellaneous Permits requirements to make it easier to understand		Miller	CDD
9/21/04	(Motion) Provide options for the scope of the memorial that will be located in a public place and include the Parks and Recreation and Arts Commissions in the review process. Funding source could potentially come out of the Parks Dedication Fund and from private donations.		Fowler/Miller	DPR	10/6/04
10/4/04	Look into the feasibility of the City entering into a partnership with an outside advertising firm to help enhance the City’s General Fund revenues.		Miller	CDD
10/12/04	Look into providing City Planning updates and other items of interest on the City’s website.		Miller	ITD
10/12/04	Identify a workable process, discuss marketing potential and analyze fiscal ramifications for the City for potential sales tax rebate for clean air vehicles sold by Sunnyvale auto dealers		Miller	DPW

CITIZEN CONCERNS

Date Issue Raised

Name

Issue

Dept