Council Meetings > 2004 > 2004September > Reports > 04-331d

 

 

CONSULTANT SERVICES AGREEMENT BETWEEN THE CITY OF SUNNYVALE

AND KEYSER MARSTON ASSOCIATES, INC.,

 FOR ADVISORY SERVICES RELATIVE TO

THE DOWNTOWN REDEVELOPMENT PROJECT

 

 

          THIS AGREEMENT dated ______________________________ is by and between the CITY OF SUNNYVALE, a municipal corporation ("CITY"), and KEYSER MARSTON ASSOCIATE, INC., a California corporation ("CONSULTANT").

 

 

          WHEREAS, CITY is in need of marketing, financial, economic and disposition advisory services in relation to the Downtown Redevelopment Project; and

 

          WHEREAS, CONSULTANT possesses the skill and expertise to provide the required services;

 

          NOW, THEREFORE, THE PARTIES ENTER INTO THIS AGREEMENT.

 

1.       Services by CONSULTANT

 

          CONSULTANT shall provide services in accordance with Exhibit "A" attached and incorporated by reference.  CONSULTANT shall determine the method, details and means of performing the services.

 

2.       Time for Performance

 

          The term of this Agreement shall be the date of Agreement execution through June 30, 2004, unless otherwise terminated.  CONSULTANT shall deliver the agreed upon services to CITY as specified in Exhibit "A".  Extensions of time may be granted by the City Manager upon a showing of good cause.

 

3.       Duties of CITY

 

          CITY shall supply any documents or information available to City required by CONSULTANT for performance of its duties.  Any materials provided shall be returned to CITY upon completion of the work. 

 

4.       Compensation

 

          CITY agrees to pay CONSULTANT at the rates set forth in Exhibit "B" attached and incorporated by reference.  Total compensation shall not exceed Forty Nine Thousand and no/100 Dollars ($49,000.00).  CONSULTANT shall submit invoices to CITY to be paid in accord with the procedures set forth in Exhibit "B".

 

5.       Ownership of Documents

 

          CITY shall have full and complete access to CONSULTANT's working papers, drawings and other documents during progress of the work.  All documents of any description prepared by CONSULTANT shall become the property of the CITY at the completion of the project and upon payment in full to the CONSULTANT.  CONSULTANT may retain a copy of all materials produced pursuant to this Agreement.

 

6.       Conflict of Interest

 

          No officer or employee of CITY shall have any interest, direct or indirect, in this Agreement or in the proceeds thereof.  During the term of this Agreement, CONSULTANT shall not accept employment or an obligation which is inconsistent or incompatible with CONSULTANT's obligations under this Agreement.

 

7.       Confidential Information

 

          CONSULTANT shall maintain in confidence and at no time use, except to the extent required to perform its obligations hereunder, any and all proprietary or confidential information of CITY of which CONSULTANT may become aware in the performance of its services.

 

8.       Compliance with Laws

 

          (a)      CONSULTANT shall strictly adhere to all state and federal laws with respect to discrimination in employment and shall not discriminate against any individual on the basis of race, color, religion, gender, sexual orientation, marital status, national origin, age or disability.

 

          (b)      CONSULTANT shall comply with all federal, state and city laws, statutes, ordinances, rules and regulations and the orders and decrees of any courts or administrative bodies or tribunals in any manner affecting the performance of the Agreement.

 

9.       Independent Contractor

 

          CONSULTANT is acting as an independent contractor in furnishing the services or materials and performing the work required by this Agreement and is not an agent, servant or employee of CITY.  Nothing in this Agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between CITY and CONSULTANT.  CONSULTANT is responsible for paying all required state and federal taxes.

 

 

 

10.     Indemnity

 

          CONSULTANT agrees to indemnify, defend and hold harmless CITY and its officers, officials, employees and volunteers from and against claims, damages, losses and expenses, including attorney fees, arising out of the performance of the work described herein, caused in whole or in part by any negligent act or omission of CONSULTANT, any subcontractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, except where caused by the active negligence, sole negligence, or willful misconduct of CITY.

 

11.     Insurance

 

          CONSULTANT shall take out and maintain during the life of this Agreement policies of insurance as specified in Exhibit "C" attached and incorporated by reference, and shall provide all certificates and endorsements as specified in Exhibit "C."

 

12.     CITY Representative

 

          Robert Paternoster, Director of Community Development, as the City Manager's authorized representative, shall represent CITY in all matters pertaining to the services to be rendered under this Agreement.  All requirements of CITY pertaining to the services and materials to be rendered under this Agreement shall be coordinated through the CITY representative.

 

13.     CONSULTANT Representative

 

          A. Jerry Keyser shall represent CONSULTANT in all matters pertaining to the services and materials to be rendered under this Agreement; all requirements of CONSULTANT pertaining to the services or materials to be rendered under this Agreement shall be coordinated through the CONSULTANT representative.

 

14.     Notices

 

          All notices required by this Agreement shall be in writing, and shall be personally delivered, sent by first class with postage prepaid, or by sent by commercial courier, addressed as follows:

 

 

To CITY:

Robert Paternoster

 

Director of Community Development

 

CITY OF SUNNYVALE

 

P. O. Box 3707

 

Sunnyvale, CA 94088-3707

 

 

 

 

To CONSULTANT:

A. Jerry Keyser

 

KEYSER MARSTON ASSOCIATES, INC.

 

Golden Gateway Commons

 

55 Pacific Avenue Mall

 

San Francisco, CA 94111

 

          Nothing in this provision shall be construed to prohibit communication by more expedient means, such as by telephone or facsimile transmission, to accomplish timely communication.   However, to constitute effective notice, written confirmation of a telephone conversation or an original of a facsimile transmission must be sent by first class mail or commercial carrier, or hand delivered.  Each party may change the address by written notice in accordance with this paragraph.  Notices delivered personally shall be deemed communicated as of actual receipt; mailed notices shall be deemed communicated as of two days after mailing, unless such date is a date on which there is no mail service.  In that event communication is deemed to occur on the next mail service day.

 

15.     Assignment

 

          Neither party shall assign or sublet any portion of this Agreement without the prior written consent of the other party.

 

16.     Termination

 

          If CONSULTANT defaults in the performance of this Agreement, or materially breaches any of its provisions, CITY at its option may terminate this Agreement by giving written notice to CONSULTANT.  If CITY fails to pay CONSULTANT, CONSULTANT at its option may terminate this Agreement if the failure is not remedied by CITY within thirty (30) days from the date payment is due.

 

          Without limitation to such rights or remedies as CITY shall otherwise have by law, CITY also shall have the right to terminate this Agreement for any reason upon ten (10) days' written notice to CONSULTANT.  In the event of such termination, CONSULTANT shall be compensated in proportion to the percentage of services performed or materials furnished (in relation to the total which would have been performed or furnished) through the date of receipt of notification from CITY to terminate.  CONSULTANT shall present CITY with any work product completed at that point in time.

 

17.     Entire Agreement; Amendment

 

          This writing constitutes the entire agreement between the parties relating to the services to be performed or materials to be furnished hereunder.  No modification of this Agreement shall be effective unless and until such modification is evidenced by writing signed by all parties.

 

 

18.     Miscellaneous

 

          Time shall be of the essence in this Agreement.  Failure on the part of either party to enforce any provision of this Agreement shall not be construed as a waiver of the right to compel enforcement of such provision or any other provision.  This Agreement shall be governed and construed in accordance with the laws of the State of California.

IN WITNESS WHEREOF, the parties have executed this Agreement.

 

 

 

CITY OF SUNNYVALE ("CITY")

 

 

 

 

 

 

 

 

 

By _____________________________

 

                Purchasing Officer

 

 

 

 

 

 

APPROVED AS TO FORM:

KEYSER MARSTON ASSOCIATES, INC. ("CONSULTANT")

 

 

 

 

 

 

By ____________________________

By _____________________________

City Attorney

________________________________

 

Name and Title

 

 

 

 

 

 

 

By _____________________________

 

________________________________

 

Name and Title

 

                                                         EXHIBIT A

SCOPE OF SERVICES

    

          When and as directed by CITY, CONSULTANT shall perform disposition and financial advisory consulting services for the CITY to include, but not be limited to the following:

 

          1.       Consult, assist and advise the CITY with respect to marketing, financial and disposition issues.

 

          2.       Participate in formal and informal discussions and presentations with potential developers and community officials.

 

          3.       Undertake evaluation of existing economic feasibility studies and prepare highest and best use analysis.

 

4.               Financial testing of land use and development concepts, including review of projected development cost, income, and financing for private capital.

 

5.               Advise on alternative financing options for a public private partnership, including funding of public improvements and private investment.

 

6.               Structure options for land disposition business terms, including reuse fair market value and reuse value, ground leases, and participating land sales.

 

7.               Assist legal counsel in drafting documents.

 

8.               Assist staff in the preparation of the Summary Report under Sec. 33433 under the California Redevelopment Law.

 

METHOD AND TIME OF PERFORMANCE

 

           CONSULTANT shall perform the various services described herein only as and when requested by the CITY and within a time schedule as mutually agreed upon by the parties to this Agreement.

 

 

EXHIBIT B

COMPENSATION

 

           CITY agrees to pay and CONSULTANT agrees to accept compen­sation on an hourly basis according to the following fee sche­dule, which will remain in effect through December 31, 2003:

A. Jerry Keyser* $215.00
Managing Principals*  $210.00
Principals* $195.00
Managers*   $160.00
Senior Associates*  $145.00
Associates $125.00
Senior Analysts $110.00
Analysts $95.00
Technical Staff $75.00
Administrative Staff $60.00

                  

           Directly related job expenses not included in the above rates are: Auto mileage, air fares, hotels and motels, meals, car rentals, taxies, telephone calls, delivery, electronic data pro­cessing, graphics and printing.  Directly related job expenses will be billed at actual  cost.