April 05, 2005
SUBJECT: Award of Bid #F0402-32 for Aggregate, Crushed Granite and Sand
REPORT IN BRIEF
Approval is requested for the award of a two-year contract to Andrade Trucking of San Jose for aggregate, crushed granite and sand on an "as-needed" basis for the Department of Public Works Street Maintenance Program.
BACKGROUND
Aggregate, crushed granite and sand are required by the street crews for the repair and maintenance of City streets and parking lots.
Traditionally, these products are purchased through formal competitive bids. Bidders are asked to provide a delivered price per ton for each product. An estimated cost for each product is determined by multiplying the price per ton by the number of tons required to complete the work planned during the contract term. The estimated usage for the next two years is 1,000 tons of aggregate base rock, 3,600 tons of fine crushed granite, 5,000 tons of medium crushed granite and 2,000 tons of #2 olympia sand.
DISCUSSION
Specifications were prepared by Public Works and Purchasing staff. The bid package was advertised on the City's Internet site and broadcast to potential suppliers through the DemandStar by Onvia procurement network. Eight suppliers requested bid documents. Sealed bids were publicly opened on March 16, 2005. Two responsive bids were received.
|
Bidder |
Total Bid Price *
(Including Tax) |
|
Andrade Trucking, Inc., San Jose |
$401,337 |
|
Dillard Trucking, Inc., of Byron |
$454,434 |
|
*Estimated cost during two-year contract, based upon estimated annual usage of all products. |
Staff recommends award of contract to Andrade Trucking of San Jose, the lowest responsive and responsible bidder. Andrade Trucking has furnished these materials to the City in the past, and staff has been satisfied with Andrade’s products and services.
FISCAL IMPACT
It is anticipated that total expenditures will not exceed $401,337 for a two-year period. Funds are available in various Public Works accounts as well as several accounts associated with Public Works projects.
RECOMMENDATION
It is recommended that Council award a two-year contract, in substantially the same form as the attached draft Blanket Purchase Order and in an amount not to exceed $401,337, to Andrade Trucking, Inc., for aggregate, crushed granite and sand on an "as needed".
Prepared by:
Elaine Wesely
Purchasing Officer
Reviewed by:
Mary J. Bradley
Finance, Director
Reviewed by:
Marvin Rose
Director, Public Works
Approved by:
Amy Chan
City Manager
Attachment
A. Draft Blanket Purchase Order (PDF)