NOTICE AND AGENDA

SUNNYVALE CITY COUNCIL AND REDEVELOPMENT AGENCY  

TUESDAY, August 16, 2005

COUNCIL CHAMBERS, 456 WEST OLIVE AVENUE

SUNNYVALE, CALIFORNIA

 5:30 Special Meeting (Study Session)

1.      Call to Order in the West Conference Room (Open to the Public)

2.      Roll Call

3.      Convene Study Session – Housing Programs

4.      Adjourn Special Meeting

SALUTE TO THE FLAG

ROLL CALL

PUBLIC ANNOUNCEMENTS

Speakers are limited to 3 minutes for announcements of community events, programs, or recognition.

CONSENT CALENDAR

1.A.	MOTION	Approval of Draft Minutes (Regular Meeting of August 09, 2005)
1.B.	MOTION	Approval of Information/Action Items - Council Directions to Staff

 Fiscal Items

1.C.	MOTION RTC 05-245	List of Claims and Bills Approved for Payment by the City Manager (List No. 259)   Staff Recommendation: Review list of bills. Staff Contact: Elaine Wesely, (408) 730-7380
1.D.	MOTION RTC 05-242	Investment and Cash Management Policy Update for Fiscal Year 2005/2006   Staff Recommendation: Council adopts the attached Investment Policy for FY 2005/2006 as presented. Staff Contact:  Therese Balbo, (408) 730-7380
1.E.	MOTION RTC 05-223	Authorization to Accept $2,500 Einstein’s Big Idea Grant from WGBH Television Station’s Educational Foundation commemorating the “World Year of Physics 2005” and Budget Modification No. 2.   Staff Recommendation: Council approves Budget Modification No. 2 in the amount of $2,500 and the expenditure of Einstein’s Big Idea Grant as presented. Staff Contact: Susan Denniston (408) 730-7332
1.F	MOTION RTC 05-241	Authorization for City Manager to Execute Grant Funding Agreements for  Two Santa Clara Valley Transportation Authority, Community Design and Transportation Grants and Budget Modification No. 3   Staff Recommendation:  Council approved Alternatives Nos. 1, 2 and 3: Authorizes the City Manager to execute the grant agreements with the Santa Clara Valley Transportation Authority Community Design and Transportation Grant Program for the Tasman/Fair Oaks Area Pedestrian and Bicycle Circulation Plan: Detailed Project Planning and Design, and the Caltrain North Side Pedestrian Access Improvements project. Approve Budget Modification No. 3 to accept the grants, appropriate the grant funds and reappropriate $25,000 from the Transportation Grant Matching Funds Project as local agency matching funds for the Caltrain North Side Pedestrian Access Improvements project, and appropriate $25,000 from developer contributions for the Tasman/Fair Oaks Area Pedestrian and Bicycle Circulation Plan: Detailed Project Planning and Design project Staff Contact: Dieckmann Cogill (408) 730-7415

Contracts

1.G.	MOTION RTC 05-243	Authorization to Amend an Existing Contract for Routine Maintenance and Emergency Repairs of the Power Generation Facility Engines (F0507-04).   Staff Recommendation: Council amends an existing contract with Peterson Power Systems by: (1) Increasing the total authorized expenditures by $25,000 through August 31, 2005; and (2) Extending the existing contract for a one-year period in an additional amount not to excel $75,000, making a total contract amount not to exceed $150,000. Staff Contact: Dave Gakle, (408) 730-7380
1.H.	MOTION RTC 05-224	Third Amendment to Open Space Agreement between City of Sunnyvale and Sunnyvale Elementary School District of June 25, 1991, to allow for Free School District Use of Picnic Areas in Sunnyvale Parks   Staff Recommendation:  Council approve Alternative No. 1: approve the Third Amendment to Open Space Agreement between City of Sunnyvale and Sunnyvale Elementary School District of June 25, 1991, to allow for Free School District Use of Picnic Areas in Sunnyvale Parks, depicted by Attachment A of the report and authorize the City Manager to enter into said agreement. Staff Contact: Cathy Merrill,  (408) 730-7531

Other Items

1.I.

MOTION RTC 05-235

Approval of Final Map (Tract No. 9704) – Firethorn Terrace – Eight Single-Family Homes by Belleterre Homes   Staff Recommendation:  Council approves the final map for Tract No. 9704 and direct staff to forward the final map for recordation upon developer’s execution of the subdivision agreement; submittal of improvement securities, payment of development fees and other documents deemed necessary by the Director of Public Works Staff Contact:  Judy Chu (408) 730-7415

 

CITIZENS TO BE HEARD

This category is limited to 15 minutes, with a maximum of three minutes per speaker.  If you wish to address the Council, please complete a speaker’s card and give it to the City Clerk. If your subject is not on the agenda, you will be recognized at this time; but the Brown Act (Open Meeting Law) does not allow action by Council Members.  If you wish to speak to a subject listed on the agenda, you will be recognized at the time the item is being considered by Council.

PUBLIC HEARINGS/GENERAL BUSINESS 

2.	MOTION RTC 05-225	Consider New Policies to Reduce or Waive Fees for Community Use of City Recreation Buildings for Specific Types of Events – Study Issue PRD 05   Staff Recommendation: Council approves Alternative No. 1: Direct staff to maintain the current administratively-set fee schedule that includes discounts for residents and Sunnyvale-based non-profit groups and exempts primary revenue producing recreation facilities (such as the Community Center Ballroom, Community Room, and Senior Center Orchard Pavilion Rooms) from discounted use during peak rental times; and address requests for free or very-highly discounted uses through Council’s Relationships with Outside Groups Policy. Staff Contact: John Lawrence (408) 730-7363
3.	MOTION RTC 05-244	Feasibility of a Neighborhood Grant Program in Sunnyvale (Study Issue)   Staff Recommendation: Council approves Alternatives Nos. 1 and 2: (1) Development of the framework for a limited City-sponsored neighborhood association grant program during FY05/06 (costs absorbed within existing budget) with the option for implementation (estimated annual cost of $3,896) brought forward for Council’s consideration in the context of the City Manager’s recommended budget for FY06/07; and (2) Expanded assistance to neighborhoods applying for CFSV grants. Staff Contact:  Peter Bassett (408) 730-7739

NON-AGENDA ITEMS & COMMENTS

• COUNCIL
• STAFF

INFORMATION ONLY ITEMS

Tentative Council Agenda Calendar (.doc format)

Unapproved minutes of Board of Library Trustees Meeting of 8/1/05

Study Session Summary of August 9, 2005 - DPS Best Practices

ADJOURNMENT TO REDEVELOPMENT AGENCY

CONSENT CALENDAR

1.A.	MOTION	Approval of Draft Minutes of July 19, 2005
1.B.	MOTION RDA 05-012	Investment and Cash Management Policy Update for Fiscal Year 2005/2006   Staff Recommendation: Redevelopment Agency adopt the attached Investment Policy for FY 2005/2006 as presented. Staff Contact:  Therese Balbo, (408) 730-7380

CITIZENS TO BE HEARD

This category is limited to 15 minutes, with a maximum of three minutes per speaker.  If you wish to address the Redevelopment Agency, please complete a speaker’s card and give it to the Agency Clerk. If your subject is not on the agenda, you will be recognized at this time; but the Brown Act (Open Meeting Law) does not allow action by the Redevelopment Agency.  If you wish to speak to a subject listed on the agenda, you will be recognized at the time the item is being considered by the Redevelopment Agency.

ADJOURNMENT

Notice to the Public:

The agenda reports to council (RTCs) may be viewed on the City’s web site at http://sunnyvale.ca.gov, after 7:00 p.m. on Fridays or at the Sunnyvale Public Library, 665 W. Olive Avenue as of Saturdays prior to Tuesday City Council meetings.  Please contact the City Clerk’s Office at (408)730-7483 for specific questions regarding the agenda.

PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the City Clerk at or before the public hearing.  PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (408) 730-7483.  Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)

GUIDELINES FOR ADDRESSING THE CITY COUNCIL

Public Announcements – Beginning of Council Meeting

• 3 minutes or less per speaker.
• Speakers are requested to give their name (address is optional).
• Recognition of a special achievement.
• Announcement of public event with definite time and date.
• Public events that are of community-wide interest that occur on annual basis.

  (only announce one time)

Public Hearings – Order of Hearing as Follows:

• Opening remarks by the applicant (if applicable).
• Speakers are requested to give their name (address is optional).
• Anyone interested in addressing the Council (may only speak one time).
• Closing remarks by the applicant (if applicable).
• Time limit of 3 minutes per person (to be extended at discretion of Mayor).  Please make comments brief and be prepared to provide new input.

To assist you in utilizing the technology available in the Council Chambers, the publication “How to Make Your Presentation More Effective” may be helpful. Copies are available on the table located in the back of the Council Chambers prior to scheduled City Council and Planning Commission meetings.  You may also pick up a copy at

the City Clerk’s Office or the One Stop Permit Center during normal business hours, or visit the City’s web site at http://sunnyvale.ca.gov.

If you wish to provide the City Council with copies of any handout materials you are presenting, please provide 12 copies of the materials to the City Clerk (located to the left of the Council dais).  The City Clerk will pass your materials to the Council.

SCHEDULED COUNCIL MEETINGS

OTHER SCHEDULED MEETINGS

August 17, 2005	Arts Commission	7        p.m.	Council Chambers
August 17, 2005	Heritage Preservation Commission	7        p.m.	West Conf. Room
August 18, 2005	Bicycle and Pedestrian Advisory Committee	6:30   p.m.	West Conf. Room
August 22, 2005	Planning Commission Study Session	7        p.m.	West Conf. Room
August 22, 2005	Planning Commission Public Hearing	8        p.m.	Council Chambers
August 22, 2005	Board of Library Trustees	7        p.m.	Library Prog. Rm.
August 24, 2005	Administrative Hearing	2        p.m.	West Conf. Room
August 24, 2005	Housing and Human Services Commission	7        p.m.	West Conf. Room
August 29, 2005	Special Planning Commission Public Hearing	7        p.m.	Council Chambers
September 12, 2005	Board of Library Trustees	7        p.m.	Library Prog. Rm.
September 14, 2005	Parks and Recreation Commission	7:30   p.m.	Council Chambers
September 15, 2005	Election Candidate Orientation	5:30   p.m.	Council Chambers
September 19, 2005	Personnel Board	5        p.m.</