NOTICE AND AGENDA
SUNNYVALE CITY COUNCIL
TUESDAY, August 9, 2005
COUNCIL CHAMBERS, 456 WEST OLIVE AVENUE
SUNNYVALE, CALIFORNIA
4:30 Special Meeting
City Council Closed Session
1. Convene to Closed Session - The public may provide comments regarding the Closed Session item(s) just prior to the Council beginning the Closed Session. Closed Sessions are not open to the public.
2. Adjourn Special Meeting
5:30 Special Meeting (Study Session)
1. Call to Order in the West Conference Room (Open to the Public)
2. Roll Call
3. Convene Study Session - Department of Public Safety Best Practices
4. Adjourn Special Meeting
7:00 P.M. REGULAR MEETING
(Per Council Policy, the City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Some of the information provided herein could be subject to change from date of printing of the agenda to the date of the meeting.)
SALUTE TO THE FLAG
ROLL CALL
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PUBLIC ANNOUNCEMENTS |
Speakers are limited to 3 minutes for announcements of community events, programs, or recognition. |
CONSENT CALENDAR
Fiscal Items
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1.C.
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MOTION
RTC 05-237 |
List of Claims and Bills Approved for Payment by the City Manager (List No. 256, 257 and 258)
Staff Recommendation: Review list of bills.
Staff Contact: Elaine Wesely, (408) 730-7380 |
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1.D. |
MOTION
RTC 05-236
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City of Sunnyvale Investment Report 2nd Quarter 2005
Staff Recommendation: City Council receive and file the investment report
Staff Contact: Therese Balbo,(408) 730-7380
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1.E. |
MOTION
RTC 05-232 |
Approval of NOVA Local Workforce Investment Area Five-Year Strategic Local Plan Modification for FY 2005/06
Staff Recommendation: Council, on behalf of the NOVA seven-city consortium, approves Alternative No.1: Approve the five-year strategic local plan modification for program year 2005/06.
Staff Contact: Tisha Johnson (408) 730-7240
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1.F |
MOTION
RTC 05-233 |
Authorization for Department of Employment Development to Accept Second-Year Homeless Veterans Reintegration Project Funding in the Amount of $275,000 for FY2005/06
Staff Recommendation: Council, on behalf of the NOVA seven–city consortium, approves Alternative No.1: Acceptance of $275,000 in Homeless Veterans Reintegration Project funds and authorizes the award of a contract in the amount of $261,250 to Vietnam Veterans of California, Inc. to provide program services. The grant balance of $13,750 is for NOVA program management expenses
Staff Contact: Tisha Johnson (408) 730-7240
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Personnel
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1.G.
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Resolution
RTC 05-234 |
Amendment to the City of Sunnyvale 457 Deferred Compensation Plan
Staff Recommendation: Council approves Alternative #1: Adopt amendments to three sections of the Deferred Compensation Plan:
Section 2(l) to amend the definition of Unforeseeable Emergency, to clarify language to conform to current Internal Revenue Code (IRC) regulations; Sections 3 (b), 8 (a) and 8 (c) to amend the application process and procedures for Unforeseeable Emergency; and to add Section 12 (C) to allow for Permissive Service Credit Transfers.
Staff Contact: Myriam Castaneda, (408) 730-7503
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1.H |
MOTION
RTC 05-230 |
Adoption of Service Employees International Union (SEIU) Local 715 Memorandum of Understanding and Amendment to the Salary Resolution
Staff Recommendation: Council approve Alternative #1: Adopt the Memorandum of Understanding with the Service Employees International Union, Local 715 (SEIU), and adopt the related Salary Resolution Amendments as proposed
Staff Contact: Sean Tran, (408) 730-7499
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1.I |
resolutionRTC 05-231 |
Amendment to the City’s Contribution for PERS Medical Insurance for SEIU Annuitants (Retirees)
Staff Recommendation: Council approve Alternative #1: Adopt the resolution amending the City’s contribution for medical insurance with PERS to conform to the Public Employees’ Medical and Hospital Care Act, and to amend the Salary Resolution to reflect the change in contribution PROVIDED that the Memorandum of Understanding between the City and SEIU is approved by City Council
Staff Contact: Myriam Castaneda, (408) 730-7503
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Contracts
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1.J. |
MOTION
RTC 05-227
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Award of Bid No. F0406-73 for Asphaltic Materials for Street Maintenance and Repair
Staff Recommendation: Council award one-year blanket purchase orders, in substantially the same form as the attached drafts, to Granite Rock Company, Raisch Products and Reed & Graham, Inc. for asphaltic materials.
Staff Contact: Elaine Wesely, (408) 730-7380
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1.K. |
MOTION
RTC 05-229
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Award of Bid No. F0404-58 for Ruggedized Mobile Data Computers to be installed in Public Safety Vehicles
Staff Recommendation: Council award a contract, in substantially the same form as the attached draft and in an amount not to exceed $237,398, to Raymar InformationTechnology, Inc., for thirty nine Itronix GoBook III Ruggedized Mobile Data computers and accessories.
Staff Contact: Elaine Wesely, (408) 730-7380
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1.L. |
MOTION
RTC 05-240
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Award of Bid No. 0405-63 for the Construction of an Automated System to Collect and Treat Landfill Gas Condensate and Approval of Budget Modification No. 4
Staff Recommendation: Council action to: 1. Award a contract, in substantially the same form as the attached draft and in an amount not to exceed $449,300, to Shaw Environmental, Inc.; 2. Authorize a project contingency in an amount not to exceed $67,395; and 3. Approve Budget Modification No. 4
Staff Contact: Elaine Wesely, (408) 730-7380
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Other Items
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1. M.
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RESOLUTION
RTC 05-204 |
Authorization for Filing 2005 Transportation Fund for Clean Air (TFCA) Grant Program Proposal and Authorization for City Manager to Execute Required TFCA Agreements
Staff Recommendation: Council approve Alternative #1: Adopt a resolution as shown in Attachment A to authorize filing of 2005 TFCA applications and authorize the City Manager to Execute any TFCA agreements if funding is received. Staff believes that the grant request for the Evelyn Avenue Bicycle Lane: Phase 2 project will be a competitive project in the TFCA grant program
Staff Contact: Dieckmann Cogill (408) 730-7415
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CITIZENS TO BE HEARD |
This category is limited to 15 minutes, with a maximum of three minutes per speaker. If you wish to address the Council, please complete a speaker's card and give it to the City Clerk. If your subject is not on the agenda, you will be recognized at this time; but the Brown Act (Open Meeting Law) does not allow action by Council Members. If you wish to speak to a subject listed on the agenda, you will be recognized at the time the item is being considered by Council. |
PUBLIC HEARINGS/GENERAL BUSINESS
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2.
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MOTION
RTC 05-228
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Liquidambar Street Trees – Nuisance Fruit Problem – Study Issue
Staff Recommendation: Council approve Alternative #1: Maintain the current policy which requires property owners to maintain the litter in the public right-of-way that is generated by city trees. When trees have been determined by the City Arborist to be unhealthy or are diseased and are a physical hazard, they shall be removed and replaced with an alternate tree species other than the existing species, Liquidambar styraciflua
Staff Contact: Leonard Dunn (408) 730-7505
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3. |
RESOLUTION
RTC 05-226
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Adoption of a Resolution Vacating a Portion of Garland Avenue
Staff Recommendation: Council approve Alternative No. 1 and No. 2: Adopt the resolution vacating a portion of Garland Avenue subject to conditions for emergency vehicle and for pedestrian access; and authorize the City Clerk to cause a certified copy of the resolution to be recorded with the County Recorder’s Office when the conditions have been satisfied. Communicate to the County Board of Supervisors the City’s strong support for joint use of the site for affordable senior citizen housing.
Staff Contact: Judy Chu (408) 730-7415
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NON-AGENDA ITEMS & COMMENTS
INFORMATION ONLY ITEMS
Tentative Council Meeting Agenda Calendar
RTC 05-239 Appeal of the Planning Commission Agenda of July 25, 2005
Unapproved Minutes of Heritage Preservation Committee Meeting of July 6, 2005
Unapproved Minutes of Bicycle and Pedestrian Advisory Committee Meeting of July 21, 2005
Unapproved Minutes of Parks and Recreation Commission Meeting of July 13, 2005
Unapproved Minutes of Child Care Advisory Board Meeting of 7/26/05
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CITIZENS TO BE HEARD
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This category is limited to 15 minutes, with a maximum of three minutes per speaker. If you wish to address the Redevelopment Agency, please complete a speaker’s card and give it to the Agency Clerk. If your subject is not on the agenda, you will be recognized at this time; but the Brown Act (Open Meeting Law) does not allow action by the Redevelopment Agency. If you wish to speak to a subject listed on the agenda, you will be recognized at the time the item is being considered by the Redevelopment Agency. |
ADJOURNMENT
Notice to the Public:
The agenda reports to council (RTCs) may be viewed on the City’s web site at http://sunnyvale.ca.gov, after 7:00 p.m. on Fridays or at the Sunnyvale Public Library, 665 W. Olive Avenue as of Saturdays prior to Tuesday City Council meetings. Please contact the City Clerk’s Office at (408)730-7483 for specific questions regarding the agenda.
PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the City Clerk at or before the public hearing. PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5.
Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (408) 730-7483. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)
GUIDELINES FOR ADDRESSING THE CITY COUNCIL
Public Announcements – Beginning of Council Meeting
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3 minutes or less per speaker.
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Speakers are requested to give their name (address is optional).
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Recognition of a special achievement.
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Announcement of public event with definite time and date.
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Public events that are of community-wide interest that occur on annual basis. (only announce one time).
Public Hearings – Order of Hearing as Follows:
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Opening remarks by the applicant (if applicable).
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Speakers are requested to give their name (address is optional).
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Anyone interested in addressing the Council (may only speak one time).
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Closing remarks by the applicant (if applicable).
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Time limit of 3 minutes per person (to be extended at discretion of Mayor). Please make comments brief and be prepared to provide new input.
Citizens to be Heard
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Any item relevant to the City of Sunnyvale.
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Speakers are requested to give their name (address is optional).
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Speakers are to turn in a Speaker Card to the City Clerk.
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Items not on the agenda.
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Items that do not fall within the scope of the Public Announcement section.
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Time limit of 3 minutes, 15 minutes total for this category (to be extended or continued to end of Council business, at the discretion of the Mayor). Limit to one appearance during this section.
Planning a presentation for a Council Meeting?
To assist you in utilizing the technology available in the Council Chambers, the publication “How to Make Your Presentation More Effective” may be helpful. Copies are available on the table located in the back of the Council Chambers prior to scheduled City Council and Planning Commission meetings. You may also pick up a copy at
the City Clerk’s Office or the One Stop Permit Center during normal business hours, or visit the City’s web site at http://sunnyvale.ca.gov.
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If you wish to provide the City Council with copies of any handout materials you are presenting, please provide 12 copies of the materials to the City Clerk (located to the left of the Council dais). The City Clerk will pass your materials to the Council. |
SCHEDULED COUNCIL MEETINGS
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DATE |
MEETING |
TIME |
PLACE |
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August 16, 2005 |
Study Session – Overview of Housing Funds |
5:30 p.m. |
West Conf. Room |
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August 16, 2005 |
Council Meeting |
7 p.m. |
Council Chambers |
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August 23, 2005 |
Study Session – Council Correspondence Protocol |
5 p.m. |
West Conf. Room |
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August 23, 2005 |
Council Meeting |
7 p.m. |
Council Chambers |
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Sept. 13, 2005 |
Council Meeting |
7 p.m. |
Council Chambers |
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Sept. 20, 2005 |
Council Meeting |
7 p.m. |
Council Chambers |
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Sept. 27, 2005 |
Council Meeting |
7 p.m. |
Council Chambers |
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Sept. 28,2005 |
Special Council Meeting (Close Session) City Attorney Formal Evaluation |
7 p.m. |
West Conf. Room |
OTHER SCHEDULED MEETINGS
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July 27, 2005 |
NOVA Workforce Board Meeting |
12 noon |
NOVA Board Room, 420 S. Pastoria |
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August 10, 2005 |
Parks and Recreation Commission Study Session – Study Issue Process Training |
6:30 p.m. |
West Conf. Room |
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August 10, 2005 |
Parks and Recreation Commission Meeting |
7:30 p.m. |
Council Chambers |
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August 10, 2005 |
Administrative Hearing |
2 p.m. |
West Conf. Room |
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August 15, 2005 |
Personnel Board Meeting |
5 p.m. |
Council Chambers |
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August 17, 2005 |
Arts Commission Study Session – Study Issue Process Training |
6 p.m. |
West Conf. Room |
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August 17, 2005 |
Arts Commission Meeting |
7 p.m. |
Council Chambers |
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August 17, 2005 |
Heritage Preservation Commission |
7 p.m. |
West Conf. Room |
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August 18, 2005 |
Bicycle and Pedestrian Advisory Committee Meeting |
6:30 p.m. |
West Conf. Room |
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August 22, 2005 |
Planning Commission Study Session |
7 p.m. |
West Conf. Room |
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August 22, 2005 |
Planning Commission Public Hearing |
8 p.m. |
Council Chambers |
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August 24, 2005 |
Administrative Hearing |
2 p.m. |
West Conf. Room |
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August 24, 2005 |
Housing and Human Services Commission |
7 p.m. |
West Conf. Room |
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August 29, 2005 |
Special Planning Commission Public Hearing |
7 p.m. |
Council Chambers |
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Sept. 12, 2005 |
Board of Library Trustees Meeting |
7 p.m. |
Library Prog. Rm. |
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