APPROVED MINUTES*

SUNNYVALE CITY COUNCIL

SPECIAL MEETING

STUDY ISSUES WORKSHOP

Thursday, December 15, 2005

The special meeting was called to order at 8:30 a.m. in the Council Chambers, at 456 W. Olive Avenue, Sunnyvale, California with Mayor Swegles presiding.

Mayor Swegles led the salute to the flag.

ROLL CALL

PRESENT:                Mayor Ron Swegles

                             Vice Mayor Otto Lee

                             Councilmember John Howe

                             Councilmember Dean J. Chu

                             Councilmember Melinda Hamilton

                             Councilmember Tony Spitaleri

                             Councilmember Christopher Moylan

ABSENT:                 None

STAFF PRESENT:      Amy Chan, City Manager

                             Robert Walker, Assistant City Manager      

                             Joan Borger, Acting City Attorney

                             Robert Paternoster, Director of Community Development

                             Trudi Ryan, Planning Officer

                             Mary Bradley, Director of Finance

                             Shawn Hernandez, Director of Information Technology

                             Susan Denniston, Administrative Librarian

                             David Lewis, Director of Parks and Recreation      

                             Cathy Merrill, Assistant to Director of Parks and Recreation

                             Don Johnson, Director of Public Safety

                             Marvin Rose, Director of Public Works

                             Katherine Bradshaw Chappelear, City Clerk

Mayor Swegles gave an overview of the workshop procedures and schedule. 

City Manager Chan presented an overview of the Study Issue process.

Councilmember Moylan proposed a new system of ranking the study issues using the Six Sigma System.

Councilmember Chu moved and Councilmember Howe seconded to use the Six Sigma System by starting with the Study Issues for the Department of Public Works and

then evaluate if Council wishes to continue with the Six Sigma system or return to the original number ranking system for the remaining department study issues.

Mayor Swegles informed Council that the voting method for this meeting would be by a show of hands instead of the electronic voting system.   Motion carried 7-0.

To expedite the review process, a second for motions to drop or defer study issue was not required.

DEPARTMENT OF PUBLIC WORKS

Marvin Rose, Director of Public Works, presented an overview of seventeen study issues.

Councilmember Howe made a motion to defer DPW-14.  Motion carried 7-0.

Councilmember Howe moved to drop DPW-16.  Motion carried 7-0.

Councilmember Moylan moved to drop DPW-1.  Motion failed 1-6 with Mayor Swegles, Vice Mayor Lee, Councilmembers Spitaleri, Howe, Hamilton and Chu dissenting.

Councilmember Moylan moved to drop DPW-8.  Motion carried 5-2 with Councilmembers Hamilton and Chu dissenting.

Councilmember Moylan moved to drop DPW-9.  Motion failed 1-6 with Mayor Swegles, Vice Mayor Lee, Councilmembers Spitaleri, Howe, Hamilton and Chu dissenting.

Councilmember Moylan moved to drop DPW-10.  Motion failed 1-6 with Mayor Swegles, Vice Mayor Lee, Councilmembers Spitaleri, Howe, Hamilton and Chu dissenting.

Councilmember Moylan moved to drop DPW-11.   Motion carried 7-0.

Councilmember Moylan moved to drop DPW-12.  Motion carried 6-1 with Councilmember Hamilton dissenting.

Councilmember Moylan moved to defer DPW-15.   Motion carried 7-0.

OFFICE OF THE CITY ATTORNEY

Joan Borger, Acting City Attorney, presented an overview of three study issues.

Councilmember Howe moved to drop OCA-1.  Motion carried 7-0.

Councilmember Howe moved to have OCA-2 redefined to add a work plan and then presented to Council for approval with a Public Hearing before it goes forward.

Councilmember Howe moved to have OCA-3 redefined to add a work plan and then presented to Council for approval with a Public Hearing before it goes forward.

City Manager Amy Chan noted that a formal vote for these additions to OCA-2 and OCA-3 was not necessary and Council agreed.

Council voted on the study issues for the Office of the City Attorney using the previous number ranking system.

DEPARTMENT OF PUBLIC WORKS (cont.)

Councilmembers were given the results from the Six Sigma System of voting for the Public Works Study Issues.  Voting continued to break ties between study issues.

City Manager stated that DPW-05 did not receive votes.  Councilmember Chu moved that this issue be deferred.  There were no objections by Council.

Councilmember Howe moved and Councilmember Hamilton seconded to continue the review and ranking process in department order and to use the previous number system of ranking for the remainder of the study issues.

Motion carried 4-3 with Vice Mayor Lee, Councilmembers Chu and Moylan dissenting.

OFFICE OF THE CITY MANAGER

Robert Walker, Assistant City Manager presented an overview of seven study issues.

Councilmember Hamilton moved to drop OCM-07.  Motion carried 7-0.

•Mayor Swegles declared a recess at 10:20 a.m. and reconvened at 10:30 a.m.

COMMUNITY DEVELOPMENT

Robert Paternoster, Director of Community Development, presented an overview of forty-nine study issues.

Councilmember Hamilton moved to drop CDD-04.  Motion carried 7-0.

Councilmember Hamilton moved to drop CDD-12.  Motion carried 7-0.

Councilmember Hamilton moved to drop CDD-13.  Motion carried 7-0.

Councilmember Hamilton moved to drop CDD-18. Motion carried 5-2 with Councilmembers Howe and Sptialeri dissenting.

Councilmember Hamilton moved to drop CDD-22.  Motion carried 7-0.

Councilmember Hamilton moved to drop CDD-25. Motion carried 5-2 with Councilmembers Chu and Moylan dissenting.

Councilmember Hamilton moved to combine CDD-46 with CDD-5 and thereafter referenced as CDD-5.  Motion carried 7-0.

Councilmember Hamilton moved to defer CDD-51.  Motion carried 5-2 with Vice Mayor Lee and Councilmember Chu dissenting.

Councilmember Hamilton moved to combine CDD-52 with the ongoing CDD-6C.  Motion carried 7-0.

Councilmember Hamilton moved to add a work plan to CDD-37.  No objections from Council.

Councilmember Chu moved to drop CDD-02. Motion carried 6-1 with Councilmember Hamilton dissenting.

Councilmember Chu moved to drop CDD-31. Motion carried 5-2 with Councilmember Howe and Vice Mayor Lee dissenting.

Councilmember Chu moved to combine CDD-17 with CDD-35 and thereafter referenced as CDD-35.  Motion carried 5-2 with Mayor Swegles and Councilmember Hamilton dissenting.

Councilmember Chu moved to defer CDD-23.  Motion carried 6-1 with Councilmember Hamilton dissenting.

Councilmember Chu moved to defer CDD-27.  Motion carried 7-0.

Vice Mayor Lee moved to defer CDD-14.  Motion carried 7-0.

Councilmember Hamilton moved to defer CDD-07.  Motion failed 3-4 with Vice Mayor Lee, Councilmembers Spitaleri, Chu and Moylan dissenting.

Councilmember Hamilton moved to defer CDD-20.  Motion failed 1-6 with Mayor Swegles, Vice Mayor Lee, Councilmembers Spitaleri, Howe, Chu and Moylan dissenting.

Councilmember Howe moved to defer CDD-06.  Motion carried 7-0.

•Mayor Swegles declared a lunch break at 12:30 p.m. and reconvened at 1:00 p.m.

EMPLOYMENT DEVELOPMENT – No proposed study issues for 2006.

FINANCE

Mary Bradley, Director of Finance, presented an overview of one study issue.

There were no comments from Council and the study issue was ranked as No. 1. 

HUMAN RESOURCES –No proposed study issues for 2006

INFORMATION TECHNOLOGY DEPARTMENT

Shawn Hernandez, Director of Information Technology, presented an overview of two study issues.

Councilmember Hamilton requested the addition of ITD-03 to explore the feasibility of web casting City Council Meetings.

LIBRARIES

Susan Denniston, Administrative Librarian, presented an overview of one study issue.

There were no comments from Council and the study issue was ranked as No. 1.    

PARKS AND RECREATION

David Lewis, Director of Parks and Recreation, presented an overview of eleven study issues.

Councilmember Hamilton requested the addition of PRD-12 to explore neighborhood interests of purchasing and ongoing maintenance of Peterson Field.

Councilmember Hamilton moved to drop PRD-06.  Motion failed 3-4 with Mayor Swegles, Vice Mayor Lee, Councilmembers Spitaleri and Chu dissenting.

Councilmember Hamilton moved to defer PRD-06.  Motion carried 7-0.

Councilmember Hamilton moved to defer PRD-07.  Motion failed 3-4 with Mayor Swegles, Vice Mayor Lee, Councilmembers Spitaleri and Moylan dissenting.

Councilmember Hamilton moved to defer PRD-10.  Motion carried 6-1 with Vice Mayor Lee dissenting.

Councilmember Hamilton moved to defer PRD-05.  Motion carried 6-1 with Councilmember Howe dissenting.

Mayor Swegles moved to defer PRD-04.  Motion carried 5-2 with Vice Mayor Lee and Councilmember Chu dissenting.

Mayor Swegles moved to defer PRD-11.  Motion carried 7-0.

DEPARTMENT OF PUBLIC SAFETY

Don Johnson, Director of Public Safety, presented an overview of five 5 study issues.

Councilmember Hamilton moved to drop DPS-01.  Motion carried 7-0.

Councilmember Chu moved to drop DPS-04.  Motion carried 7-0.

Councilmember Hamilton moved to defer DPS-02.  Motion carried 7-0.

Draft Reports to Council - 2006 Intergovernmental Relations Priorities and Legislative Advocacy Positions and City Council Intergovernmental Assignments – Information Only

Assistant City Manager Walker distributed two items to Council.  One was the National League of Cities Resolutions and staff’s recommendations for supporting or opposing these resolutions. The second item was a response to a question asked by Councilmember Chu during a study session on legislation.  Assistant City Manager Walker gave a brief summary of the two Draft Reports to Council.  Both reports will return to Council in January for consideration and action.

Proposed Draft Tentative Council Meeting Agenda Calendar 2006

City Manager Chan reviewed the proposed draft calendar and asked Council to notify her office of any known conflicts with Councilmember schedules.  The Calendar will return to Council in January for consideration and action.

CITIZENS TO BE HEARD

Magda Gabali asked Council when the ranking would be made public.  Mayor Swegles stated that ranking results were being tabulated and would be posted in the lobby. 

•Mayor Swegles declared a recess at 2:35 p.m. and reconvened at 2:45 p.m. 

Review of Study Issue Rankings

City Manager Chan presented a summary and review of Study Issue rankings based on Council’s actions.

Councilmember Chu moved to break the tie within Community Development Department for CDD-08 by ranking Size of Street Address Numbers as CDD-08 and Lawrence Station Transit Village as CDD-09.  Motion carried 5-2 with Councilmember Howe and Vice Mayor Lee dissenting.

Councilmember Chu moved to break the tie within Community Development Department for CDD-11 by ranking Marketing City Properties for Wireless Telecommunication Use as CDD-11 and Marketing Tools to Encourage and Solicit New Affordable Housing Projects as CDD-12 .  Motion failed 3-4 with Mayor Swegles, Vice Mayor Lee, Councilmembers Spitaleri and Hamilton dissenting.

Mayor Swegles stated that CDD-11 will be Marketing Tools to Encourage and Solicit New Affordable Housing Projects and CDD-12 will be Marketing City Properties for Wireless Telecommunication Use.

Mayor Swegles moved to break the tie within Information Technology for ITD-02 by ranking Additional Technology to Broadcast Meetings as ITD-02 and Wireless Services at City Hall and the Library to be ITD-03.  Motion failed 3-4 with Councilmembers Spitaleri, Howe, Hamilton and Chu dissenting.

Mayor Swegles stated that ITD-02 will be Wireless Services at City Hall and the Library and ITD-03 will be Additional Technology to Broadcast Meetings.

Mayor Swegles moved to break the tie within Office of the City Manager for OCM-01 by ranking Explore Development of a Board or Commission with a Focus on Multicultural Diversity Outreach and/or Issues as OCM-01 and Update of the Community Participation Sub-Element of the General Plan as OCM-02.  Motion carried 4-3 with Councilmembers Howe, Hamilton and Moylan dissenting.

City Manager Chan made closing statements thanking Council and staff for their efforts regarding the 2006 Study Issues Process.

Mayor Swegles also thanked staff and Boards/Commissions for their efforts related to the 2006 Study Issues Process.

Mayor Swegles declared the meeting adjourned at 3:00 p.m.

Katherine Bradshaw Chappelear

City Clerk