INFORMATION/ACTION  ITEMS

COUNCIL DIRECTIONS TO STAFF 

Date Assigned	Directive/Action Required	Dept	Due Date	Date Completed
8/12/03 1.	Council directed staff to report back to in two years on how the revised lot coverage regulations affect development in single family zoning districts. Over the next 2 years, staff will collect data on the number of single-story homes that utilize the maximum one-story 45% lot coverage and whether any two-story additions necessitated a demolition of first floor area to meet the 40% lot coverage requirement. A memorandum with the above detail will be sent to Council in October, 2005—two years after the effective date of the ordinance.	CDD	10/18/05
8/19/03 2.	Review Housing Mitigation Fee Adjustment in three years. Staff will begin update of nexus study in March, 2006, and report to City Council with recommended adjustment to fee by August, 2006.	CDD	August 2006
5/18/04 3.	Bring back an update  in a year on actions taken on the recommendations regarding enhancing community linkages with the Sunnyvale Department of Public Safety (Hamilton)	DPS	5/10/05
6/1/04 4.	Staff will conduct a before and after study of the effects of the "sharrow" installation on Wolfe Road as part of the Connecting North and South Sunnyvale for Bicyclists project.  Bicycle use, bicycle and motor vehicle lane positioning, and traffic safety will be investigated.  Staff will report back to Council one year after completion of construction of the project (Swegles)	DPW	June 2005 9/13/05
6/8/04 5.	Direct staff to report back in a year with the results of the implementation of staff’s recommendations from the Multi Cultural Diversity Task Force (Hamilton)	OCM	June 2005 7/19/05
7/27/04 6.	Request staff to do a study to look at attached housing units vs. detached single family housing units in terms of construction duration, construction hours, number of building permits in a given time period, in accordance with the Noise Ordinance, and bring it back to Council (Howe/Miller)	CDD	12/21/04 1/11/05 1/25/05 (moved by Council on 12/21/04)
8/24/04 7.	Staff to report back to Council by the end of July, 2005 on any Community problems related to the enrollment expansion of the existing Stratford School and to report the number of students for the first year. (Howe)    *Note: Staff is proposing to combine items 7 and 8 entitled “Report on First Year Stratford School Enrollment and any community complaints”.	CDD	7/19/05 – *see note
8/24/04 8.	Provide a dedicated staff person to review e-mail complaints regarding the enrollment expansion at Stratford School.  Track quarterly and report back to Council in July 2005.  (Hamilton)	CDD	7/19/05 – will be combined with item 7
10/26/04 9.	Bring back the appeal of a decision by the Planning Commission approving a use permit and denying a variance for a monopole located at 231 Sunset Avenue to after the return of Council Member Hamilton from maternity leave. (Howe)	CDD	1/25/05
1/25/05 10.	Hold a new study session with Council within the next 90 days on the findings of the Transmittal of Performance Audit Report for FY 2001/2202 Police Service Program.	FIN	2/8/05
1/25/05 11.	Add a study issue to CDDs above the line list for Council ranking for 2005 regarding how effective the City is in its administration of its BMR rental units program.	CDD	2/1/05
1/25/05 12.	Prepare a letter for the Mayor’s signature to Cupertino Unified School District requesting their help and cooperation in the overall efforts to resolve the traffic and circulation concerns in subject area near or around the French American School of Silicon Valley.	CDD	2/2/05
1/25/05 13.	Meet with representatives with Cupertino Unified School District to discuss and implementation program for the traffic study and advise the Council of the results of the meeting.	DPW

NEW STUDY ISSUES

SPONSORED BY COUNCIL IN 2005 

Date Requested		Study Issue Title	Requested By	Department	Issue paper Submitted to City Manager
1/11/05	Consider establishing Council Policy regarding commercial use of parks, open spaces and recreation facilities owned or maintained by the City.		Fowler, Howe, Chu	CDD/PRD	1/21/05
1/25/05	Review the update of the City’s noise element as it relates to train noise.		Chu	CDD

 CITIZEN CONCERNS 

Date Issue Raised	Name	Issue	Dept	Date Issue Addressed
10/19/04	Suzi Blackman	Provide a response to the Chamber of Commerce regarding the availability and accessibility of a list of new business licenses for the public and what it would cost the City to come up with a fee to charge the public for this list.	FIN	1/7/05

BUDGET MODIFICATIONS FISCAL YEAR 2004-05 

Approved	Budget Mod. No. RTC #	Subject	Fund	$ Amount
7/27/04	1 04-265	Authorization for filing and acceptance of trails and open space grant program funds for the Calabazas Creek Trail project, authorization for the City Manager to execute required grant agreements, and Budget Modification No. 1	1. Trails and Open Space Grant	$200,000
7/27/04	2 04-277	Authorization for the City Manager to execute a cooperative funding agreement for the Frances Street Transit Corridor Project and Budget Modification 2	1. Federal Transit Administration Grant (FTA)	$178,000
10/12/04	3 04-367	Award of contract to conduct an optimal staffing study for the department of Public Safety and Budget Modification No. 3	Asset Forfeiture Non Recurring Events FY 2003/2004 GF carryover	$60,588   $4,093   $34,319
9/14/04	4 04-317	Acceptance of contributions from property owners in the amount of $2,000 for Murphy Avenue Tree lights maintenance and Budget Modification No. 4.	1. Contributions from property owners	$2,000
9/21/04	5 04-330	Award of Bid No. F0306-88 for Roof replacement at the Water Pollution Control Plant laboratory building and approval of Budget Modification No. 5	1. Wastewater Management Fund Reserves	$152,605
9/28/04	6 04-341	Update on the status of Wastewater Capital and Infrastructure improvement projects, use of proceeds from the Water and Wastewater Revenue Bonds Series 2001, and Budget Modification No. 6	1. Wastewater Management Reserves	($1,148,212)
TBD	7 TBD	Pending – work in progress	TBD	TBD
9/28/04	8 04-343	Update of the Economic Development Program and Approval of the Economic Development Goals and Strategies and Budget Modification No. 8	Non Recurring Events Program 244 Economic Prosperity Operating Savings from FY 2003/2004	$5,000   $12,000
10/19/04	9 04-363	Authorization to Accept $1,000 California Sttories Uncovered Grant from the California Council for the Humanities (CCH) and Budget Modification No. 9	1. California Council for the Humanities/California Stories Uncovered Grant	$1,000
10/19/04	10 04-358	Authorization for the Sunnyvale Public Library to Accept $25,000 Global Language Materials Grant, and Budget Modification No. 10	1. California State Library/Global Language Materials Grant	$25,000
10/26/04	11 04-382	Fiscal Year 2003/04 project and equipment carryover report and budget modification No. 11	1. FY 2003/04 Carryovers
10/26/04	12 04-383	Authorization for additional expenditures for the rental of temporary cooling equipment at the Sunnyvale office center and approval of budget modification No. 12 (No. F0410-17)	Capital Projects set aside in Fund 595-210 Sunnyvale Office Center	$81,000
10/26/04	13 04-379	Fiscal Year 2004-05 recommendations for General Fund supported outside group funding projects and budget Modification #13	1. Outside Groups – General Fund projects reallocation (cost neutral)	$142,531
12/14/04	14 04-413	Acceptance of Fiscal Year 2003 Part II and Fiscal Year 2004-05 Homeland Security Grant Funding and Budget Modification #14	Office of Homeland Security Grant Award   Emergency Management Plannint Grant Award	$86,011     $23,239
12/14/04	15 04-439	Fiscal Year 2003-04 Budgetary Year end Financial Report, Comprehensive Annual Financial Report and Budget Modification #15	Fund 595-100, 20 year RAP	$150,000
12/14/04	16 04-430	Acceptance of the California Office of Traffic Study – Sobriety Checkpoint Program Grant for local law enforcement agencies II and Budget Modification #16	Office of Traffic Safety-Sobriety Checkpoint Program Grant for local law enforcement agencyies