January 25, 2005

SUBJECT: Boards and Commissions Quarterly Attendance – Information Only

REPORT IN BRIEF

Attached are the Boards and Commissions Quarterly Attendance Reports for the period of Winter 2004 through Fall 2004.  Those members with substandard attendance have been highlighted.  Substandard attendance is defined as attendance less than 75% of regularly scheduled meetings and/or two consecutive unexcused absences over the past twelve months.  Board and Commission members attended a total of 217.94 hours during this period.

BACKGROUND

The report has identified the quarters as:

Winter     (January 1 – March 31)

Spring     (April 1 – June 30)

Summer  (July 1 – September 30)

Fall         (October 1 – December 31)

EXISTING POLICY

When substandard attendance problems are identified, the Mayor may send letters on behalf of the Council to note the attendance problem and ask for improved attendance (Council Policy 7.2.9). The letter may also advise the Board or Commission member of the Charter and Council policies on consecutive unexcused absences; three consecutive absences will result in member’s automatic removal from the Board or Commission.

DISCUSSION

Frank Agabah, of the Personnel Board, attended two out of the three scheduled meetings with the absence being unexcused.  Last quarter, Frank attended one out of two meetings with the absence being unexcused.  This brings his yearly total attendance to four out of six meetings with two unexcused absences.  Per Council Policy, a letter will be prepared by the Clerk’s office to Mr. Agabah for the Mayor’s signature.

Reviewed by:
Susan Ramos, City Clerk

Prepared by: Donna Biles, Deputy City Clerk

Approved by:
Amy Chan

City Manager

Attachments

Quarterly Attendance Report