SunnyvaleRTC

NOTICE AND AGENDA

SUNNYVALE CITY COUNCIL

TUESDAY, JULY 12, 2005

COUNCIL CHAMBERS, 456 WEST OLIVE AVENUE

SUNNYVALE, CALIFORNIA

6:00 P.M. SPECIAL MEETING

City Council Closed Session

Call to Order in the West Conference Room (Open to the Public)
Roll Call
Convene Closed Session - The public may provide comments regarding the Closed Session item(s) just prior to the Agency beginning the Closed Session. Closed Sessions are not open to the public.

a. Conference with Labor Negotiators Pursuant to Government Code 54957.6

Labor Negotiator: Peter Brown, Liebert Cassidy Whitmore and

Jane Fleenor, Interim Director of Human Resources

Employee Organizations: Service Employees International Union (SEIU) - Local 715 and Public Safety Officers Association (PSOA)

Adjourn Special Meeting

7:00 P.M. REGULAR MEETING

(Per Council Policy, the City Council will not begin consideration of any agenda item after 11:30 p.m. without a vote. Any item on the agenda which must be continued due to the late hour shall be continued to a date certain. Some of the information provided herein could be subject to change from date of printing of the agenda to the date of the meeting.)

SALUTE TO THE FLAG

ROLL CALL

SPECIAL ORDER OF THE DAY

Certificate recognizing 10-Year Anniversary of Sunnyvale Neighbors of Arbor including LaLinda (S.N.A.I.L.)

PUBLIC ANNOUNCEMENTS

Speakers are limited to 3 minutes for announcements of community events, programs, or recognition.

CONSENT CALENDAR

1.A.

MOTION

Approval of Draft Minutes (Regular Meeting of June 21, 2005)

1.B.

MOTION

Approval of Information/Action Items - Council Directions to Staff

Fiscal Items

1.C.

MOTION

RTC 05-203

List of Claims and Bills Approved for Payment by the City Manager (List No. 252 & 253)

Staff Recommendation: Review list of bills.

Staff Contact: Elaine Wesely, (408) 730-7380

Contracts

1.D.

MOTION

RTC 05-202

Award of Bid #F0404-60 for the Modification of the Heating, Ventilating and Air Conditioning System at the Public Library

Staff Recommendation: 1. Award a contract in substantially the same form as the attached draft and in the amount of $726,842 (Base Bid plus Additive Alternate), to Thermal Mechanical, Inc., for the Sunnyvale Library HVAC System Modification Project; and 2. Approve a project contingency in the amount of $104,997.

Staff Contact: Elaine Wesely, (408) 730-7380

Other Items

1.E.

RESOLUTION

MOTION

RTC 05-201

Federal Surface Transportation Program Funds for Local Streets and Roads Rehabilitation Project – Authorization to Submit Grant Application and Resolution of Support

Staff Recommendation: Authorize staff to apply for Federal Surface Transportation Program Funds for Local Streets and Roads Rehabilitation Projects for a Mary Avenue Reconstruction Project, and approve the attached Resolution of Support for Federal Surface Transportation Program Funds for the Mary Avenue Reconstruction Project

Staff Contact: Marvin Rose (408) 730-7415

CITIZENS TO BE HEARD

This category is limited to 15 minutes, with a maximum of three minutes per speaker. If you wish to address the Council, please complete a speaker's card and give it to the City Clerk. If your subject is not on the agenda, you will be recognized at this time; but the Brown Act (Open Meeting Law) does not allow action by Council Members. If you wish to speak to a subject listed on the agenda, you will be recognized at the time the item is being considered by Council.

PUBLIC HEARINGS/GENERAL BUSINESS

ORDINANCE

MOTION

RTC 05-213

Introduction of an Ordinance and Application for a Re-zone Permit from C-2 (Highway Business) Zoning District to C-2/ECR (Highway Business/El Camino Real Precise Plan) Zoning District and a Special Development Permit to allow for the construction of 19,200 sq. ft. of retail on a site located at 782- 820 East El Camino Real (near Maria Lane)

Staff Recommendation: Approve with conditions, including removal of drive-thru, upgrades to the architecture and modified hours of operations.

Staff Contact: Ryan Kuchenig, 730-7431

MOTION

RTC 05-211

Authorization to Amend an Existing Contract for Senior Lunch Program Services (F0406-75)

NON-AGENDA ITEMS & COMMENTS

COUNCIL
STAFF

INFORMATION ONLY ITEMS

· Tentative Council Agenda Calendar (.doc format)

· RTC 05-205 Hearing Agenda of June 29, 2005

· Arts Commission Unapproved Minutes of June 15, 2005

· Bicycle and Pedestrian Advisory Committee Meeting Minutes (Unapproved) for June 16, 2005

· Heritage Preservation Commission Approved Minutes of May 4, 2005

· Heritage Preservation Commission Approved Minutes of June 8, 2005

· Parks and Recreation Unapproved Minutes June 8, 2005

· Study Session Summary of June 21,2005 – Review of Draft Update of Recreation and Open Space Sub-elements

ADJOURNMENT TO STUDY SESSION (WEST CONFERENCE ROOM)

STUDY SESSION WITH CITY COUNCIL (Open to the Public)

1. Call to Order

2. Roll Call

3. Background Regarding Types and Volume of Council Emails

4. Current Tools, Practices and Procedures

5. What Other Cities Do

6. Email Options (including Brown Act and Public Records Act Implications)

7. Future Plans

8. Council Discussion

9. Public Comments

10. Adjourn

Notice to the Public:

City Council agenda information is available by calling SunDial at (408) 774-0262, Code 122. The agenda reports to council (RTCs) may be viewed on the City’s web site at http://sunnyvale.ca.gov, or at the Sunnyvale Public Library, 665 W. Olive Ave., Sunnyvale, after 6:00 p.m. on the Fridays prior to Tuesday City Council meetings. Please contact the City Clerk’s Office at (408)730-7483 for specific questions regarding the agenda.

PLEASE TAKE NOTICE that if you file a lawsuit challenging any final decision on any public hearing item listed in this agenda, the issues in the lawsuit may be limited to the issues which were raised at the public hearing or presented in writing to the City Clerk at or before the public hearing. PLEASE TAKE FURTHER NOTICE that Code of Civil Procedure section 1094.6 imposes a 90-day deadline for the filing of any lawsuit challenging final action on an agenda item which is subject to Code of Civil Procedure section 1094.5.

Pursuant to the Americans with Disabilities Act, if you need special assistance in this meeting, please contact the City Clerk’s Office at (408) 730-7483. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (29 CRF 35.104 ADA Title II)

GUIDELINES FOR ADDRESSING THE CITY COUNCIL

Public Announcements – Beginning of Council Meeting

3 minutes or less per speaker.
Speakers are requested to give their name (address is optional).
Recognition of a special achievement.
Announcement of public event with definite time and date.
Public events that are of community-wide interest that occur on annual basis.
(only announce one time).

Public Hearings – Order of Hearing as Follows:

Opening remarks by the applicant (if applicable).
Speakers are requested to give their name (address is optional).
Anyone interested in addressing the Council (may only speak one time).
Closing remarks by the applicant (if applicable).
Time limit of 3 minutes per person (to be extended at discretion of Mayor). Please make comments brief and be prepared to provide new input.

Citizens to be Heard

Any item relevant to the City of Sunnyvale.
Speakers are requested to give their name (address is optional).
Speakers are to turn in a Speaker Card to the City Clerk.
Items not on the agenda.
Items that do not fall within the scope of the Public Announcement section.
Time limit of 3 minutes, 15 minutes total for this category (to be extended or continued to end of Council business, at the discretion of the Mayor). Limit to one appearance during this section.

Planning a presentation for a Council Meeting?

To assist you in utilizing the technology available in the Council Chambers, the publication “How to Make Your Presentation More Effective” may be helpful. Copies are available on the table located in the back of the Council Chambers prior to scheduled City Council and Planning Commission meetings. You may also pick up a copy at

the City Clerk’s Office or the One Stop Permit Center during normal business hours, or visit the City’s web site at http://sunnyvale.ca.gov.

If you wish to provide the City Council with copies of any handout materials you are presenting, please provide 12 copies of the materials to the City Clerk (located to the left of the Council dais). The City Clerk will pass your materials to the Council.

SCHEDULED COUNCIL MEETINGS

DATE

MEETING

TIME

PLACE

July 19, 2005

Study Session – DPS Best Practices

5:30   p.m.

West Conf. Room

July 19, 2005

Council Meeting

7        p.m.

Council Chambers

August 9, 2005

Council Meeting

7        p.m.

Council Chambers

August 16, 2005

Study Session – Overview of Housing Funds

TBD

West Conf. Room

August 16, 2005

Council Meeting

7        p.m.

Council Chambers

August 23, 2005

Council Meeting

7        p.m.

Council Chambers

OTHER SCHEDULED MEETINGS

July 13, 2005

Administrative Hearing

2       p.m.

West Conf. Room

July 13, 2005

Parks and Recreation Commission Meeting

7:30   p.m.

Council Chambers

July 18,2005

Personnel Board Meeting

5        p.m.

Council Chambers

July 20, 2005

Arts Commission Meeting

7       p.m.

Council Chambers

July 21, 2005

Bicycle & Pedestrian Advisory Committee Meeting

6:30   p.m.

West Conf. Room

July 25, 2005

Planning Commission Study Session

7        p.m.

West Conf. Room

July 25, 2005

Planning Commission Public Hearing

8        p.m.

Council Chambers

August 1, 2005

Board of Library Trustees

7        p.m.

Council Chambers

August 8, 2005

Planning Commission Study Session

7        p.m.

West Conf. Room

August 8, 2005

Planning Commission Public Hearing

8        p.m.

Council Chambers

August 10, 2005

Parks and Recreation Commission Study Session – Study Issue Process Training

6:30   p.m.

West Conf. Room

August 10, 2005

Parks and Recreation Commission Meeting

7:30   p.m.

Council Chambers

August 17, 2005

Arts Commission Study Session – Study Issue Process Training

6        p.m.

West Conf. Room

August 17, 2005

Arts Commission Meeting

7        p.m.

Council Chambers

CHANNEL 15 – KSUN

July 12, 2005	City Council Meeting – Live	7 p.m.
July 13, 2005	City Council Meeting – Replay of July 12, 2005	7 p.m.
July 16, 2005	City Council Meeting – Replay of July 12, 2005	4 p.m.
July 19, 2005	City Council Meeting – Live	7 p.m.
July 20, 2005	City Council Meeting – Replay of July 19, 2005	7 p.m.
July 23, 2005	City Council Meeting – Replay of July 19, 2005	4 p.m.
August 9, 2005	City Council Meeting – Live	7 p.m.